COVID-19/Respiratory Pathogens Vaccination

Long-term care facilities can track weekly vaccination data for residents and healthcare personnel (HCP) through NHSN.

Announcements

Timestamps in NHSN

Timestamps in NHSN

Since February 2024, timestamps in the NHSN application (such as “date created” and “date last modified” fields) have displayed Coordinated Universal Time (UTC). UTC is the international time standard.

The new UTC timestamp will have no impact on data submission deadlines. Local time remains in place for data submission deadlines.

No action is needed by NHSN users.

For more information on UTC, please see the following document: UTC Guidance Document_508 (cdc.gov) [PDF – 269 KB]

Blast Emails

None at this time.

Upcoming Webinars

Topic: LTCF Respiratory Pathogens Module: Updates to Resident Data Collection Form and Up to Date Definition for Weekly COVID-19 Vaccination Data Reporting of Healthcare Personnel and Residents (Initial)

When: September 24, 2024 01:00 PM Eastern Time (US and Canada)

Register in advance for this webinarhttps://cdc.zoomgov.com/webinar/register/WN_iGDEZDj5S1ymG4J9cfiK_A

After registering, you will receive a confirmation email containing information about joining the webinar.

Replay Sessions

Topic: LTCF Respiratory Pathogens Module: Updates to Resident Data Collection Form and Up to Date Definition for Weekly COVID-19 Vaccination Data Reporting of Healthcare Personnel and Residents (Replay)

When: Oct 1, 2024 01:00 PM Eastern Time (US and Canada)

Register in advance for this webinar: https://cdc.zoomgov.com/webinar/register/WN_QU63La9WRb2D1OqZmimYtA

After registering, you will receive a confirmation email containing information about joining the webinar.

Topic: LTCF Respiratory Pathogens Module: Updates to Resident Data Collection Form and Up to Date Definition for Weekly COVID-19 Vaccination Data Reporting of Healthcare Personnel and Residents (Replay)

When: Oct 9, 2024 01:00 PM Eastern Time (US and Canada)

Register in advance for this webinar: https://cdc.zoomgov.com/webinar/register/WN_Ed-FwIvxSYCawvm5qGxL_Q

After registering, you will receive a confirmation email containing information about joining the webinar.

Topic: LTCF Respiratory Pathogens Module: Updates to Resident Data Collection Form and Up to Date Definition for Weekly COVID-19 Vaccination Data Reporting of Healthcare Personnel and Residents (Replay)

When: Oct 16, 2024 01:00 PM Eastern Time (US and Canada)

Register in advance for this webinar: https://cdc.zoomgov.com/webinar/register/WN_zDL7rE6gSb2ESacv2bxvYA

After registering, you will receive a confirmation email containing information about joining the webinar.

Protocol

Training

Updates to Weekly COVID-19 Vaccination Data Reporting: Long-term Care Facilities – March 2024

Updates to Weekly COVID-19 Vaccination Data Reporting: Long-term Care Facilities – January 2024

Optional Reporting of Influenza and RSV Vaccinations and Cases for Long-term Care Facility Residents – October 2023

Up to Date Vaccination Status: Surveillance Definition Change – September 2023

Data Collection Forms and Instructions

COVID-19 Vaccination Data Collections Forms

Note: All data collection forms are print-only.

Influenza/RSV Vaccination Data Collection Form

Weekly Vaccination Summary Data - CSV Data Import

Instructions for Uploading Data

Templates and Example Files for Residents of Long-term Care Facilities (LTCFs)

COVID-19 CSV Materials

Influenza/RSV CSV Materials

Templates and Example Files for Healthcare Personnel of Long-term Care Facilities (LTCFs)

Person-Level COVID-19 Vaccination Forms - Instructions and Guidance Documents

Person-Level COVID-19 Vaccination Data - CSV Data Import

Variable description and file layout for residents and healthcare personnel of Long-term Care Facilities (LTCFs)
CSV templates and examples files for residents of Long-term Care Facilities (LTCFs)
CSV templates and examples files for healthcare personnel of Long-term Care Facilities (LTCFs)

Resources

Retired Quick Reference Guides