An official website of the United States government
COVID-19/Respiratory Pathogens Vaccination
Long-term care facilities can track weekly vaccination data for residents and healthcare personnel (HCP) through NHSN.
Announcements
Timestamps in NHSN
Since February 2024, timestamps in the NHSN application (such as “date created” and “date last modified” fields) have displayed Coordinated Universal Time (UTC). UTC is the international time standard.
- To convert UTC to Eastern Time: Input the UTC calendar date and time into an online UTC time converter.
The new UTC timestamp will have no impact on data submission deadlines. Local time remains in place for data submission deadlines.
No action is needed by NHSN users.
For more information on UTC, please see the following document: UTC Guidance Document_508 (cdc.gov) [PDF – 269 KB]
None at this time.
Topic: LTCF Respiratory Pathogens Module: Updates to Resident Data Collection Form and Up to Date Definition for Weekly COVID-19 Vaccination Data Reporting of Healthcare Personnel and Residents (Initial)
When: September 24, 2024 01:00 PM Eastern Time (US and Canada)
Register in advance for this webinar: https://cdc.zoomgov.com/webinar/register/WN_iGDEZDj5S1ymG4J9cfiK_A
After registering, you will receive a confirmation email containing information about joining the webinar.
Topic: LTCF Respiratory Pathogens Module: Updates to Resident Data Collection Form and Up to Date Definition for Weekly COVID-19 Vaccination Data Reporting of Healthcare Personnel and Residents (Replay)
When: Oct 1, 2024 01:00 PM Eastern Time (US and Canada)
Register in advance for this webinar: https://cdc.zoomgov.com/webinar/register/WN_QU63La9WRb2D1OqZmimYtA
After registering, you will receive a confirmation email containing information about joining the webinar.
Topic: LTCF Respiratory Pathogens Module: Updates to Resident Data Collection Form and Up to Date Definition for Weekly COVID-19 Vaccination Data Reporting of Healthcare Personnel and Residents (Replay)
When: Oct 9, 2024 01:00 PM Eastern Time (US and Canada)
Register in advance for this webinar: https://cdc.zoomgov.com/webinar/register/WN_Ed-FwIvxSYCawvm5qGxL_Q
After registering, you will receive a confirmation email containing information about joining the webinar.
Topic: LTCF Respiratory Pathogens Module: Updates to Resident Data Collection Form and Up to Date Definition for Weekly COVID-19 Vaccination Data Reporting of Healthcare Personnel and Residents (Replay)
When: Oct 16, 2024 01:00 PM Eastern Time (US and Canada)
Register in advance for this webinar: https://cdc.zoomgov.com/webinar/register/WN_zDL7rE6gSb2ESacv2bxvYA
After registering, you will receive a confirmation email containing information about joining the webinar.
Updates to Weekly COVID-19 Vaccination Data Reporting: Long-term Care Facilities – March 2024
Updates to Weekly COVID-19 Vaccination Data Reporting: Long-term Care Facilities – January 2024
Optional Reporting of Influenza and RSV Vaccinations and Cases for Long-term Care Facility Residents – October 2023
Up to Date Vaccination Status: Surveillance Definition Change – September 2023
NHSN Person-Level Vaccination Forms: June Release Updates – June 2023
Updates to Weekly COVID-19 Vaccination Data Reporting: Long-term Care Facilities – June 2023
Quick Learn Demonstration: Data Entry of Weekly Cumulative COVID-19 Vaccination Data – April 2023
NHSN Person-Level Vaccination Forms: General Training – December 2022
Refresher Training: Up to Date Vaccination Status: Long term Care – November 2022
NHSN Person-Level Vaccination Forms: September Release Updates – September 2022
Up to Date Vaccination Status: Surveillance Definition Change – September 2022
Up to Date Vaccination Status: Surveillance Definition Change – June 2022
NHSN Person-Level Vaccination Forms: Office Hours and FAQs – June 2022
Updates to Weekly COVID-19 Vaccination Data Reporting: Long-term Care Facilities – May 2022
NHSN Vaccination Forms: Office Hours and FAQs – April 2022
NHSN COVID-19 Vaccination Forms – April 2022
COVID19 Vaccination Data Refresher Training and Updates – February 2022
Review of COVID-19 Vaccination Modules: Frequently Asked Questions and Data Entry – November 2021
Updates to Reporting Weekly COVID-19 Vaccination Data – September 2021
NHSN Quick Learn Demonstration: Reporting Weekly Cumulative COVID-19 Vaccination Data – May 2021
COVID-19 Vaccination Data Collections Forms
Note: All data collection forms are print-only.
- Weekly COVID-19 AND Respiratory Pathogen Vaccination Summary Form for Residents at LTCFs (57.218) [PDF – 182 KB] – October 2023
- Table of Instructions [PDF – 247 KB] – June 2023
- Weekly COVID-19 Vaccination Summary Form for Healthcare Personnel at LTCFs (57.219) [PDF – 182 KB] – January 2024
- Table of Instructions [PDF – 287 KB] – January 2024
Influenza/RSV Vaccination Data Collection Form
Instructions for Uploading Data
COVID-19 CSV Materials
- Uploading Group COVID-19 .CSV Data Files (12.0) [PDF – 1 MB] – January 2024
- Uploading Group COVID-19 .CSV Data Files (11.4.1) [PDF – 773 KB] – June 2023
- Uploading Group COVID-19 .CSV Data Files (10.1.3) [PDF – 939 KB] – May 2022
- Uploading Group COVID-19 .CSV Data Files (10.1.1) [PDF – 1 MB] – February 2022
- Uploading Group COVID-19 .CSV Data Files (Pre 10.0) [PDF – 1 MB] – August 2021
Influenza/RSV CSV Materials
Templates and Example Files for Residents of Long-term Care Facilities (LTCFs)
COVID-19 CSV Materials
- Example CSV File (11.4.1) [XLS – 152 B] – June 2023
- CSV File Template (11.4.1) [XLS – 103 B]– June 2023
- CSV File Template (10.1.3) [XLS – 177 B] – May 2022
- Example CSV File (10.1.3) [XLS – 243 B] – May 2022
- CSV File Template (10.1.1) [CSV – 2 KB] – February 2022
- Example CSV File (10.1.1) [CSV – 2 KB] – February 2022
Influenza/RSV CSV Materials
- CSV File Template [CSV – 141 Bytes] – October 2023
- Example CSV File Template [CSV – 180 Bytes] – October 2023
Templates and Example Files for Healthcare Personnel of Long-term Care Facilities (LTCFs)
- CSV File Template (11.4.1) [XLS – 534 B] – January 2024
- Example CSV File (11.4.1) [XLS – 858 B] – January 2024
- CSV File Template (11.4.1) [XLS – 15 KB] – June 2023
- Example CSV File (11.4.1) [XLS – 17 KB] – June 2023
- CSV File Template (10.1.3) [XLS – 442 B] – May 2022
- Example CSV File (10.1.3) [XLS – 559 B] – May 2022
- CSV File Template (10.1.1) [CSV – 3 KB] – February 2022
- Example CSV File (10.1.1) [CSV – 3 KB] – February 2022
INSTRUCTIONS FOR reporting PERSON-level vaccination data
- Person-Level Group Upload CSV Instructions – LTC [PDF – 665 KB] – April 2024
- Person-Level COVID-19 Vaccination Forms: A How-To Guide [PDF – 1 MB] – June 2024
- Person-Level Vaccination Form Table of Instructions: Healthcare Personnel [PDF – 340 KB] – June 2024
- Person-Level Vaccination Form Table of Instructions: Residents [PDF – 330 KB] – June 2024
- Quick Reference Guide, Re-Submitting COVID-19 Vaccination Data using the Person-Level Vaccination Forms [PDF – 384 KB]– February 2023
Variable description and file layout for residents and healthcare personnel of Long-term Care Facilities (LTCFs)
- Variable description and file layout for residents and healthcare personnel of LTCFs (12.2) [PDF – 299 KB] – June 2024
- Variable description and file layout for residents and healthcare personnel of LTCFs (11.5) [PDF – 334 KB] – April 2024
- Variable description and file layout for residents and healthcare personnel of LTCFs (11.5) [PDF – 364 KB] – October 2023
- Variable description and file layout for residents and healthcare personnel of LTCFs (11.4.1) [PDF – 208 KB] – June 2023
- Variable description and file layout for person-level vaccination forms [PDF – 213 KB] – October 2022
CSV templates and examples files for residents of Long-term Care Facilities (LTCFs)
- .CSV File Template for LTCF Residents [XLS – 715 B] – June 2024
- .CSV File Template for LTCF Residents [XLS – 689 B] – April 2024
- .CSV File Template for LTCF Residents [XLS – 521 B] – June 2023
- .CSV File Template for LTCF Residents [XLS – 17 KB] – October 2022
- Example .CSV File for LTCF Residents [XLS – 1 KB] – June 2024
- Example .CSV File for LTCF Residents [XLS – 1 KB] – April 2024
- Example .CSV File for LTCF Residents [XLS – 677 B] – June 2023
- Example .CSV File for LTCF Residents [XLS – 18 KB] – October 2022
CSV templates and examples files for healthcare personnel of Long-term Care Facilities (LTCFs)
- .CSV File Template for LTCF HCP [XLS – 567 B] – June 2024
- .CSV File Template for LTCF HCP [XLS – 534 B] – June 2023
- .CSV File Template for LTCF HCP [XLS – 17 KB] – October 2022
- Example .CSV File for LTCF HCP [XLS – 953 B] – June 2024
- Example .CSV File for LTCF HCP [XLS – 658 B] – June 2023
- Example .CSV File for LTCF HCP [XLS – 18 KB] – October 2022
UTC Time Zone Guidance [PDF – 238 KB] – July 2024
COVID-19 Vaccination
- How to Run Healthcare Personnel COVID-19 Vaccination Data Reports for Long-Term Care Facilities: January 2024 and Forward [PDF – 691 KB] – January 2024
- How to Run Resident COVID-19 Vaccination Data Reports for Long-Term Care Facilities for June 2023 and Forward [PDF – 1,005 KB] – January 2024
- NHSN COVID-19 RPV Public Data Dictionary [XLS – 85 KB] – January 2024
- Quick Reference Guide: How to Enter COVID-19/Respiratory Pathogens Vaccination Data for Long-Term Care Facilities [PDF – 831 KB] – January 2024
- Quick Reference Guide, How to Check Create Date [PDF – 468 KB] – February 2024
- Quick Reference Guide, Navigating Data Entry Screens for Long-Term Care Modules [PDF – 713 KB] – January 2023
- COVID-19 Vaccination Modules: Understanding Key Terms and Up to Date Vaccination [PDF – 358 KB] – July 2024
- Operational Guidance for reporting HCP COVID-19 Vaccination Data [PDF – 300 KB] – April 2024
- Quarterly Combined Data Quality Checks [PDF – 1 MB] – July 2024
- Data Quality Alerts [PDF – 400 KB] – July 2021
