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COVID-19/Respiratory Pathogens Vaccination
Long-term care facilities can track weekly vaccination data for residents and healthcare personnel (HCP) through NHSN.
Announcements
Timestamps in NHSN
Since February 2024, timestamps in the NHSN application (such as “date created” and “date last modified” fields) have displayed Coordinated Universal Time (UTC). UTC is the international time standard.
- To convert UTC to Eastern Time: Input the UTC calendar date and time into an online UTC time converter.
The new UTC timestamp will have no impact on data submission deadlines. Local time remains in place for data submission deadlines.
No action is needed by NHSN users.
For more information on UTC, please see the following document: UTC Guidance Document_508 (cdc.gov) [PDF – 269 KB]
None at this time.
Topic: LTCF Respiratory Pathogens Module: Updates to Resident Data Collection Form and Up to Date Definition for Weekly COVID-19 Vaccination Data Reporting of Healthcare Personnel and Residents (Initial)
When: September 24, 2024 01:00 PM Eastern Time (US and Canada)
Register in advance for this webinar: https://cdc.zoomgov.com/webinar/register/WN_iGDEZDj5S1ymG4J9cfiK_A
After registering, you will receive a confirmation email containing information about joining the webinar.
Topic: LTCF Respiratory Pathogens Module: Updates to Resident Data Collection Form and Up to Date Definition for Weekly COVID-19 Vaccination Data Reporting of Healthcare Personnel and Residents (Replay)
When: Oct 1, 2024 01:00 PM Eastern Time (US and Canada)
Register in advance for this webinar: https://cdc.zoomgov.com/webinar/register/WN_QU63La9WRb2D1OqZmimYtA
After registering, you will receive a confirmation email containing information about joining the webinar.
Topic: LTCF Respiratory Pathogens Module: Updates to Resident Data Collection Form and Up to Date Definition for Weekly COVID-19 Vaccination Data Reporting of Healthcare Personnel and Residents (Replay)
When: Oct 9, 2024 01:00 PM Eastern Time (US and Canada)
Register in advance for this webinar: https://cdc.zoomgov.com/webinar/register/WN_Ed-FwIvxSYCawvm5qGxL_Q
After registering, you will receive a confirmation email containing information about joining the webinar.
Topic: LTCF Respiratory Pathogens Module: Updates to Resident Data Collection Form and Up to Date Definition for Weekly COVID-19 Vaccination Data Reporting of Healthcare Personnel and Residents (Replay)
When: Oct 16, 2024 01:00 PM Eastern Time (US and Canada)
Register in advance for this webinar: https://cdc.zoomgov.com/webinar/register/WN_zDL7rE6gSb2ESacv2bxvYA
After registering, you will receive a confirmation email containing information about joining the webinar.
Updates to Weekly COVID-19 Vaccination Data Reporting: Long-term Care Facilities – March 2024
Updates to Weekly COVID-19 Vaccination Data Reporting: Long-term Care Facilities – January 2024
Optional Reporting of Influenza and RSV Vaccinations and Cases for Long-term Care Facility Residents – October 2023
Up to Date Vaccination Status: Surveillance Definition Change – September 2023
COVID-19 Vaccination Data Collections Forms
Note: All data collection forms are print-only.
Influenza/RSV Vaccination Data Collection Form
Instructions for Uploading Data
COVID-19 CSV Materials
- Uploading Group COVID-19 .CSV Data Files (12.0) [PDF – 1 MB] – January 2024
Influenza/RSV CSV Materials
Templates and Example Files for Residents of Long-term Care Facilities (LTCFs)
COVID-19 CSV Materials
- Example CSV File (11.4.1) [XLS – 152 B] – June 2023
Influenza/RSV CSV Materials
- Example CSV File Template [CSV – 180 Bytes] – October 2023
Templates and Example Files for Healthcare Personnel of Long-term Care Facilities (LTCFs)
- CSV File Template (11.4.1) [XLS – 534 B] – January 2024
INSTRUCTIONS FOR reporting PERSON-level vaccination data
- Person-Level Group Upload CSV Instructions – LTC [PDF – 665 KB] – April 2024
- Person-Level COVID-19 Vaccination Forms: A How-To Guide [PDF – 1 MB] – June 2024
- Person-Level Vaccination Form Table of Instructions: Healthcare Personnel [PDF – 340 KB] – June 2024
- Person-Level Vaccination Form Table of Instructions: Residents [PDF – 330 KB] – June 2024
Variable description and file layout for residents and healthcare personnel of Long-term Care Facilities (LTCFs)
- Variable description and file layout for residents and healthcare personnel of LTCFs (12.2) [PDF – 299 KB] – June 2024
CSV templates and examples files for residents of Long-term Care Facilities (LTCFs)
CSV templates and examples files for healthcare personnel of Long-term Care Facilities (LTCFs)
- Example .CSV File for LTCF HCP [XLS – 953 B] – June 2024
UTC Time Zone Guidance [PDF – 238 KB] – July 2024
COVID-19 Vaccination
- How to Run Healthcare Personnel COVID-19 Vaccination Data Reports for Long-Term Care Facilities: January 2024 and Forward [PDF – 691 KB] – January 2024
- How to Run Resident COVID-19 Vaccination Data Reports for Long-Term Care Facilities for June 2023 and Forward [PDF – 1,005 KB] – January 2024
- NHSN COVID-19 RPV Public Data Dictionary [XLS – 85 KB] – January 2024
- Quick Reference Guide: How to Enter COVID-19/Respiratory Pathogens Vaccination Data for Long-Term Care Facilities [PDF – 831 KB] – January 2024
- Quick Reference Guide, How to Check Create Date [PDF – 468 KB] – February 2024
- Quick Reference Guide, Navigating Data Entry Screens for Long-Term Care Modules [PDF – 713 KB] – January 2023
- COVID-19 Vaccination Modules: Understanding Key Terms and Up to Date Vaccination [PDF – 358 KB] – July 2024
- Operational Guidance for reporting HCP COVID-19 Vaccination Data [PDF – 300 KB] – April 2024
- Quarterly Combined Data Quality Checks [PDF – 1 MB] – July 2024
