NHSN Set-up (required before beginning reporting)

Step 1: Map Locations
nurse sitting at desk

Complete LTCF set-up training pdf icon[PDF – 2MB].
Log in to SAMS using your grid card and password, and select ‘NHSN Reporting.’
Select your facility from the “NHSN Landing Page”.
Go to “facility” on the navigation menu and select locations.
For each unit in your facility, create a code, location label and assign a CDC location description. The codes and labels you choose will identify patient care locations in your facility.

LTCF Location Mapping Reference Guide September 2015 pdf icon[PDF – 433 KB]
CDC Location Labels and Location Descriptions pdf icon[PDF – 1 MB]

Time to complete step: 44 minutes

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Step 2: Create Monthly Reporting Plan
monthly reporting plan

Monthly reporting plans indicate which events you intend to follow. Can be completed for full calendar year.
Table of Instructions – Monthly Reporting Plan for LTCF pdf icon[PDF – 150 KB] for LTCF Monthly Reporting
57.141 Monthly Reporting Plan for LTCF pdf icon[PDF – 80 KB]

Time to complete step: 7 minutes

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Step 3: Add Users and Assign Rights
nurse sitting at desk

a. Each user will need to complete training and register with SAMS.

b. We suggest a facility identify at least 2 users with administrative rights.

Tip: Set-up is a good time to add other users to assist with reporting.

Time to complete step: 6 minutes

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Report to NHSN

Access NHSN reporting at https://sams.cdc.gov.

Start entering events for the modules selected in the monthly reporting plan. 

Review the appropriate Long-term Care Facility Component protocols to ensure accurate reporting.

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Reporting Resources

Go to the Tracking Infections in Long-term Care Facilities for more reporting resources.