Weekly HCP & Resident COVID-19 Vaccination
Long-term care facilities can track weekly COVID-19 vaccination data for residents and healthcare personnel (HCP) through NHSN.
Quick Learn Demonstration: Data Entry of Weekly Cumulative COVID-19 Vaccination Data – April 2023
NHSN Person-Level Vaccination Forms: General Training – December 2022
Refresher Training: Up to Date Vaccination Status: Long term Care – November 2022
NHSN Person-Level Vaccination Forms: September Release Updates – September 2022
Up to Date Vaccination Status: Surveillance Definition Change – September 2022
Up to Date Vaccination Status: Surveillance Definition Change – June 2022
NHSN Person-Level Vaccination Forms: Office Hours and FAQs – June 2022
Updates to Weekly COVID-19 Vaccination Data Reporting: Long-term Care Facilities – May 2022
NHSN Vaccination Forms: Office Hours and FAQs – April 2022
NHSN COVID-19 Vaccination Forms – April 2022
COVID19 Vaccination Data Refresher Training and Updates – February 2022
Review of COVID-19 Vaccination Modules: Frequently Asked Questions and Data Entry – November 2021
Updates to Reporting Weekly COVID-19 Vaccination Data – September 2021
NHSN Quick Learn Demonstration: Reporting Weekly Cumulative COVID-19 Vaccination Data – May 2021
All Data Collection Forms are Print-only
- Weekly COVID-19 Vaccination Summary Form for Residents at LTCFs (57.218) [PDF – 194 KB] – May 2022
- Table of Instructions [PDF – 327 KB] – May 2022
- Weekly COVID-19 Vaccination Summary Form for Healthcare Personnel at LTCFs (57.219) [PDF – 208 KB] – May 2022
- Table of Instructions [PDF – 349 KB] – May 2022
Instructions for uploading data
- Uploading Group COVID-19 .CSV Data Files (10.1.3) [PDF – 939 KB] – May 2022
- Uploading Group COVID-19 .CSV Data Files (10.1.1) [PDF – 1 MB] – February 2022
- Uploading Group COVID-19 .CSV Data Files (Pre 10.0) [PDF – 1 MB] – August 2021
Templates and example files for residents of Long-term Care Facilities (LTCFs)
- CSV File Template (10.1.3) [XLS – 177 B] – May 2022
- Example CSV File (10.1.3) [XLS – 243 B] – May 2022
- CSV File Template (10.1.1) [CSV – 2 KB] – February 2022
- Example CSV File (10.1.1) [CSV – 2 KB] – February 2022
Templates and example files for healthcare personnel of Long-term Care Facilities (LTCFs)
- CSV File Template (10.1.3) [XLS – 442 B] – May 2022
- Example CSV File (10.1.3) [XLS – 559 B] – May 2022
- CSV File Template (10.1.1) [CSV – 3 KB] – February 2022
- Example CSV File (10.1.1) [CSV – 3 KB] – February 2022
INSTRUCTIONS FOR reporting PERSON-level vaccination data
- Person-Level Group Upload CSV Instructions – LTC [PDF – 985 KB] – May 2023
- Person-Level COVID-19 Vaccination Forms: A How-To Guide [PDF – 1 MB] – February 2023
- 1 Pager: NHSN COVID-19 (Person-Level) Forms [PDF – 209 KB] – February 2023
- Person-Level Vaccination Form Table of Instructions: Healthcare Personnel [PDF – 333 KB] – February 2023
- Person-Level Vaccination Form Table of Instructions: Residents [PDF – 330 KB] – February 2023
- Quick Reference Guide, Re-Submitting COVID-19 Vaccination Data using the Person-Level Vaccination Forms [PDF – 384 KB]– February 2023
Variable description and file layout for residents and healthcare personnel of Long-term Care Facilities (LTCFs)
- Variable description and file layout for person-level vaccination forms [PDF – 213 KB] – October 2022
CSV templates and examples files for residents of Long-term Care Facilities (LTCFs)
- .CSV File Template for LTCF Residents [XLS – 17 KB] – October 2022
- Example .CSV File for LTCF Residents [XLS – 18 KB] – October 2022
CSV templates and examples files for healthcare personnel of Long-term Care Facilities (LTCFs)
- .CSV File Template for LTCF HCP [XLS – 17 KB] – October 2022
- Example .CSV File for LTCF HCP [XLS – 18 KB] – October 2022
- NHSN Weekly COVID-19 Vaccination Data Dictionary [XLS – 63 KB]
- Quick Reference Guide, How to Run Reports for Long-Term Care Facilities [PDF – 701 KB]
- Quick Reference Guide, How to Enter Data for Long-Term Care Facilities – January 2023 [PDF – 831 KB]
- Quick Reference Guide, How to Check Create Dates [PDF – 468 KB]
- Quick Reference Guide, Navigating Data Entry Screens for Long-Term Care Modules – January 2023 [PDF – 713 KB]
- Quick Reference Guide, Bar Charts of COVID-19 Vaccination Data – November 2022 [PDF – 505 KB]
- COVID-19 Vaccination Modules: Understanding Key Terms and Up to Date Vaccination – March 2023 [PDF – 358 KB]
- Quick Reference Guide, Reporting up to date COVID-19 vaccination status through the COVID-19 Vaccination Modules – January 2023 [PDF – 230 KB]
- Operational Guidance for reporting HCP COVID-19 Vaccination Data – July 2022 [PDF – 300 KB]
- Tips for submitting HCP COVID-19 Vaccination Data – July 2022 [PDF – 250 KB]
- Quarterly Combined Data Quality Checks – February 2023 [PDF – 1 MB]
- Data Quality Alerts – July 2021 [PDF – 400 KB]
