Weekly HCP & Resident COVID-19 Vaccination

• Weekly COVID-19 Vaccination Protocol for Healthcare Personnel [PDF – 500 KB] – January 2022
• Weekly COVID-19 Vaccination Protocol for Residents [PDF – 400 KB] – November 2021

• New! Updates to Weekly COVID-19 Vaccination Data Reporting: Long-term Care Facilities – May 2022
  • YouTube Link [Video – 40 min]
  • Slideset [PDF – 2 MB]
• New! NHSN Event-Level Vaccination Forms: Office Hours and FAQs – June 2022
  • Slideset [PDF – 9 MB]
• NHSN Event-Level Vaccination Forms: Office Hours and FAQs – April 2022
  • YouTube Link [Video – 54 min]
  • Slideset [PDF – 5 MB]
• New! NHSN Event-Level COVID-19 Vaccination Forms – April 2022
  • YouTube Link [Video – 29 min]
  • Slideset [PDF – 3 MB]
• COVID19 Vaccination Data Refresher Training and Updates – February 2022
  • YouTube Link [Video – 58 min]
  • Slideset [PDF – 1 MB]
• Review of COVID-19 Vaccination Modules: Frequently Asked Questions and Data Entry – November 2021
  • YouTube Link [Video – 26 min]
  • Slideset [PDF – 2 MB]
• Updates to Reporting Weekly COVID-19 Vaccination Data – September 2021
  • YouTube Link [Video – 54 min]
  • Slideset [PDF – 2 MB]
• NHSN Quick Learn Demonstration: Reporting Weekly Cumulative COVID-19 Vaccination Data – May 2021
  • YouTube Link [Video – 21 min]
  • Slideset [PDF – 1 MB]

All Data Collection Forms are Print-only

• Weekly COVID-19 Vaccination Summary Form for Residents at LTCFs (57.218) [PDF – 194 KB] – May 2022
• Table of Instructions [PDF – 327 KB] – May 2022
• Weekly COVID-19 Vaccination Summary Form for Healthcare Personnel at LTCFs (57.219) [PDF – 208 KB] – May 2022
• Table of Instructions [PDF – 349 KB] – May 2022

Instructions for uploading data

• Uploading Group COVID-19 .CSV Data Files (10.1.3) [PDF – 939 KB] – May 2022
• Uploading Group COVID-19 .CSV Data Files (10.1.1) [PDF – 1 MB] – February 2022
• Uploading Group COVID-19 .CSV Data Files (Pre 10.0) [PDF – 1 MB] – August 2021

Templates and example files for residents of Long-term Care Facilities (LTCFs)

• CSV File Template (10.1.3) [XLS – 177 B] – May 2022
• Example CSV File (10.1.3) [XLS – 243 B] – May 2022
• CSV File Template (10.1.1) [CSV – 2 KB] – February 2022
• Example CSV File (10.1.1) [CSV – 2 KB] – February 2022

Templates and example files for healthcare personnel of Long-term Care Facilities (LTCFs)

• CSV File Template (10.1.3) [XLS – 442 B] – May 2022
• Example CSV File (10.1.3) [XLS – 559 B] – May 2022
• CSV File Template (10.1.1) [CSV – 3 KB] – February 2022
• Example CSV File (10.1.1) [CSV – 3 KB] – February 2022

Variable description and file layout for residents and healthcare personnel of Long-term Care Facilities (LTCFs)

• Variable description and file layout for event-level (person-level) vaccination forms [PDF – 145 KB] – June 2022
• Variable description and file layout for event-level (person-level) vaccination forms [PDF – 171 KB] – May 2022
• Variable description and file layout for event-level (person-level) vaccination forms [PDF – 170 KB] – April 2022

CSV templates and examples files for residents of Long-term Care Facilities (LTCFs)

• .CSV File Template for LTCF Residents [XLS – 10 KB] – June 2022
• Example .CSV File for LTCF Residents [XLS – 11 KB] – June 2022
• .CSV File Template for LTCF Residents [XLS – 470 B] – May 2022
• Example .CSV File for LTCF Residents [XLS – 1 KB] – May 2022
• .CSV File Template for LTCF Residents [CSV – 1 KB] – April 2022
• Example .CSV File for LTCF Residents [CSV – 1 KB] – April 2022

CSV templates and examples files for healthcare personnel of Long-term Care Facilities (LTCFs)

• .CSV File Template for LTCF HCP [XLS – 10 KB] – June 2022
• Example .CSV File for LTCF HCP [XLS – 11 KB] – June 2022
• .CSV File Template for LTCF HCP [XLS – 470 B] – May 2022
• Example .CSV File for LTCF HCP [XLS – 1 KB] – May 2022
• .CSV File Template for LTCF HCP [CSV – 1 KB] – April 2022
• Example .CSV File for LTCF HCP [CSV – 1 KB] – April 2022

Guide to reporting event-level (person-level) vaccination data

• Event Level COVID-19 Vaccination Form Quick Reference Guide [PDF – 1 MB] –  April 2022

• COVID-19 Vaccination Modules: Understanding Key Terms and Up to Date Vaccination – June 2022 [PDF – 327 KB]
• Operational Guidance for reporting HCP COVID-19 Vaccination Data – March 2022 [PDF – 300 KB]
• Tips for submitting HCP COVID-19 Vaccination Data – March 2022 [PDF – 250 KB]
• Monthly Combined Data Quality Checks – January 2022 [PDF – 1 MB]
• Facility Line Listing: All COVID-19 Vaccination Cumulative Summary Data – Additional or Booster Doses – January 2022 [PDF – 600 KB]
• Long Term Care Line Listing: All COVID-19 Vaccination Cumulative Detailed Data – Residents – January 2022 [PDF – 700 KB]
• Weekly COVID-19 Vaccination Reporting – Long Term Care Facility – January 2022 [PDF – 600 KB]
• Guidance to COVID-19 Module Data Entry Screen – May 2021 [PDF – 500 KB]
• Weekly COVID-19 Vaccination Data Reporting Guidance – December 2020 [PDF – 200 KB]
• Data Quality Alerts – July 2021 [PDF – 400 KB]
• Line Lists of COVID-19 Vaccination Data – February 2021 [PDF – 600 KB]
• Line Lists of COVID-19 Vaccination Data: Checking Create Dates – May 2021 [PDF – 500 KB]
• Bar Charts of COVID-19 Vaccination Data – February 2021 [PDF – 800 KB]