Promoting Vaccination in the Workplace

Information for Businesses and Employers

Take action to keep your workplace healthy this flu season. Consider offering free on-site flu vaccinations) at your business locations. If your business cannot offer flu vaccine clinics onsite, encourage employees to seek flu vaccination in the community. Making annual flu vaccinations part of your workplace wellness program offers many benefits to you and your employees.

Benefits of Workplace Vaccination

Benefits to Employers:

  • Reduces cost by decreasing time missed from work to get vaccinated
  • Reduces cost by reducing absences due to illness, resulting in improved productivity
  • Vaccination often already covered under employee health plans
  • Improves morale

Benefits to Employees:

  • Reduces absences due to sickness and doctor visits
  • Improves health
  • Convenience
  • Improves morale
Benefits will vary based on investment by employers in championing vaccination and number of employees vaccinated.

Hosting a Flu Vaccination Clinic

Planning

The planning process should also include input from management, human resources, employees, and labor representatives, as appropriate.

Resources are available for hosting your own flu vaccination clinic, including a step-by-step guide to help clinic coordinators/supervisors who oversee vaccination clinics. These resources follow CDC guidelines and best practices for vaccine shipment, transport, storage, handling, preparation, administration, and documentation.

Checklist for Vaccine Clinics

  • Get senior management buy-in to support a flu vaccination clinic at the workplace. Frame getting employees vaccinated against flu as a business priority and create a goal aligned with this effort.
  • Identify a flu vaccination coordinator and/or team with defined roles and responsibilities. Occupational health personnel or workplace safety staff may lead these efforts for employers.
  • Determine if you will need to contract with an experienced outside provider of flu vaccination services (such as a pharmacy or community immunizerExternal).
  • Schedule the flu vaccination clinic to maximize employee participation. Flu season usually begins in the fall. Consider hosting your vaccination clinic(s) before the end of October.
  • Gauge need and demand among employees for flu vaccination. Provide sufficient and accessible flu vaccination in as many business locations as possible.
  • Ask managers and supervisors to allow employees to attend your on-site flu vaccination clinic as part of their workday and without having to “go off of the clock.”
  • Consider offering flu vaccination to employees’ families.
  • Set a goal and show employees how their participation matters. Each year, try to improve upon the percentage of employees vaccinated.
  • If your business hosts a vaccination clinic, follow CDC’s guidelines and best practices, which can be found in Resources for Hosting a Vaccination Clinic. After implementing these best practices, make sure your organization signs the pledge to be recognized as an organization that follows best practices.

Hosting & Promotion

  • Use incentives for flu vaccination to increase participation, such as offering vaccine at no or low cost, providing refreshments at the clinic, or holding a contest for the department with the highest percentage of vaccinated employees.
  • Promote the flu vaccination clinic with the following:
    • Posters about the importance of flu vaccination can be posted in break rooms, cafeterias, and other high-traffic areas.
    • An article in company communications (e.g., newsletters, intranet, emails, portals, etc.) can highlight the clinic and flu prevention.
    • Promotional posters/flyers to advertise the date and time of the clinic(s) should be posted in high-traffic areas.
    • Communication promoting vaccination from business leadership directly to employees can encourage participation in the clinic.
    • Use social media channels to promote flu vaccination!

Logistics

  • Provide a comfortable and convenient location for flu vaccination clinics. Consider the demands of space and need for privacy.
  • Set an example by encouraging managers and business leaders to get vaccinated first.

Encourage Vaccination

If hosting a flu vaccination clinic at your workplace is not possible, consider other steps to encourage vaccination.

  • Be flexible in your human resources (HR) policies. Establish policies that allow employees to take an hour or two to seek flu vaccinations in the community.
  • Use promotional posters/flyers to advertise locations in the community that offer seasonal flu vaccinations. Display posters about flu vaccination in break rooms, cafeterias, and other high-traffic areas.
  • Post articles in company communications (i.e., newsletters, intranet, emails, portals, etc.) about the importance of flu vaccination and where to get the vaccine in the community.
  • Share the flu vaccine finder with employees to help them find out where they can get a flu vaccine: https://vaccinefinder.org/External.
  • Encourage flu vaccination for employees’ families by distributing information for employees to take home.