Clinic Types and Services in VAMS

Standard Vaccination Clinic Types | Clinic, Hospital, Pharmacy, Pop-Up

Examples: Urgent care centers, retail clinics and pharmacies, community hospitals, temporary vaccination sites at schools, etc.

• Options for this type of clinic in VAMS include clinic, hospital, pharmacy, and pop-up
• Have one permanent or one temporary location for vaccination
• Can receive inventory at the clinic’s permanent physical address or at an alternate shipping address
• Are publicly searchable and open to all recipients for scheduling appointments
• Set an established schedule for appointments
• Can be set up to offer the following clinic services:

• • Vaccinations
  • COVID-19 Testing
  • Scheduling Only
  • School-Located Vaccines
  • Vaccines for Children
  • Field-Located Vaccines
  • Other
    • NOTE:  If Other is selected, provide a brief description of the clinic service in space provided.

Mobile Vaccination Clinic Type

Examples: Mobile clinic bus, mobile clinic van

• One clinic with multiple locations for vaccination
• Can add multiple locations for vaccinations
• Require a permanent address to receive inventory
• Are publicly searchable and open to all recipients for scheduling appointments
• Set an established schedule for appointments
• Can be set up to offer the following clinic services:
  • Vaccinations
  • COVID-19 Testing
  • Scheduling Only
  • School-Located Vaccines
  • Vaccines for Children
  • Field-Located Vaccines
  • Other
    • NOTE: If Other is selected, provide a brief description of the clinic service in space provided.

Third-Party Vaccination Clinic Type

Examples: Long-term care facility (LTCF), nursing home, employees-only clinic within a hospital, etc.

• Are not publicly visible/searchable by recipients in VAMS*
• Clinic staff responsible for both adding and managing recipient records as well as administering and tracking recipients in VAMS
• Can receive inventory at the clinic’s permanent physical address or at an alternate shipping address
• Do not establish a schedule in VAMS for appointments

*Third-party clinics have the option to mark themselves as “available for scheduling” to allow walk-in appointment scheduling. By default, this option will not be selected, and the clinic will not be publicly searchable.

Benefits

• Recipients schedule their own appointments.
• VAMS manages all recipient notifications (e.g., appointment reminders, confirmations).
• Clinic schedule is easily adjustable to account for clinic absences and staffing needs.

Considerations

Standard vaccination clinics are not as useful for:

• Quick clinic setup; a clinic schedule must be set up in VAMS
• Recipients with accessibility challenges (e.g., lack of internet, literacy or language barriers)
• Clinics that do not want their vaccination site to be visible to the general population

Benefits

• Mobile clinics can change their physical address in VAMS.
• VAMS manages all recipient notifications (e.g., appointment reminders, confirmations).
• Recipients schedule their own appointments.
• Clinic schedule is easily adjustable to account for clinic absences and staffing needs.

Considerations

Mobile vaccination clinics are not as useful for:

• Clinics with no permanent shipping address for receiving inventory
• Quick clinic setup; a clinic schedule must be set up in VAMS
• Recipients with accessibility challenges (e.g., lack of internet, literacy or language barriers)
• Clinics that do not want their vaccination site to be visible to the general population

Benefits

• No clinic schedule to set up because recipients do not schedule appointments in VAMS.
• Supports walk-ins more easily.
• Offers accessibility support for recipients; no system interaction is required for recipients.
• Limited to select recipients added by the clinic; not publicly searchable unless the clinic administrator marks the clinic as “available for scheduling,” in which case it will appear in search results for walk-in appointments only.

Considerations

Third-party vaccination clinic staff must establish local processes for activities such as:

• Managing the schedule for recipients and the clinic
• Confirming Pre-vaccination Actions are complete
• Notifying recipients who declined to receive VAMS notifications that they are eligible for:
  • Vaccination at the clinic
  • Their next dose of vaccine, if applicable