Reporting

CDC requires recipient to submit a variety of programmatic and financial reports at specific times during the life cycle of a grant award, but at a minimum annually. All reports must be accurate, complete, and submitted on time.

This section includes more information on the following reports:

Progress Reports

Progress reports are required at least annually as part of the non-competing continuation award process. The Grants Management Specialist assigned to your award will provide information on how, when, and where to submit progress reports.

The Research Performance Progress Report (RPPR) serves as the annual performance report, and continuation application, for CDC research grant awards. The RPPR is completed within the National Institutes of Health eRA Commons system, there are no forms submitted. Recipients can find further information on the RPPR at: https://grants.nih.gov/grants/rppr/index.htmexternal icon.

The Notice of Award (NOA) for non-research grant awards will indicate if the Annual Performance Progress and Monitoring Report (PPMR) will serve as the annual progress report, and continuation application, or if another Office of Management and Budget (OMB) approved format is required. Submission instructions, due date, and required PPMR components will be included in the guidance from the assigned GMO/GMS via www.grantsolutions.govexternal iconThe PPMR (OMB Approval Number: 0920-1132) forms are:

Non-competing continuation awards are made based on the bona fide need of the recipient, availability of funds, and satisfactory performance, as evidenced in performance progress reports

Federal Financial Report Expenditure Data

CDC requires financial data as documentation of expenditures, outlays , and unobligated balances. The Federal Financial Report (FFR) is required on an annual basis except for awards where more frequent reporting is noted in the Notice of Award. The report also must cover any authorized extension during the reported budget period.

Review CDC guidancepdf icon about changes in federal reporting starting in Fiscal Year 2021.

Federal Cash Transaction Report (FCTR)

All recipient are required to file quarterly Federal Cash Transaction Reports (FCTR) through PMS.

The Federal Financial Report (FFR) consists of both the Federal Cash Transaction Report (FCTR) and the Financial Status Report (FSR).

The FFR Federal Cash Transaction Report must be filed within 30 days at the end of each of the following quarter end dates:

  • December 31 (1st Quarter of fiscal year)
  • March 31 (2nd Quarter of fiscal year)
  • June 30 (3rd Quarter of fiscal year)
  • September 30 (4th Quarter of fiscal year)

The FCTR for the previous quarter is made available the day after the quarter ends. Be sure to submit your report on time. If DPM does not receive your report by the due date, funds may not be released until the report is completed. For more information on the FCTR, visit HHS Division of Payment Management (DPM) Payment Management System (PMS)external icon.

For instructions on how to complete the FCTR, navigate to page 6 of the guidance documentexternal icon provided by HHS DPM PMS.

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Page last reviewed: September 7, 2021