General Funding and Grants Frequently Asked Questions
The Centers for Disease Control and Prevention (CDC) is receiving funding and grants questions from its recipient community due to Coronavirus Disease 2019 (COVID-19). Below is a list of Frequently Asked Questions that addresses some of the questions from our recipient community. This is a rapidly evolving situation, and we will continue to provide updated guidance and information as it becomes available or as we receive additional questions whose responses are helpful to others.
Frequently Asked Questions
- What funding has been provided to states, tribes, localities and territories to combat COVID-19?
CDC is actively funding state, tribal, local, and territorial public health organizations to meet the challenges of COVID-19. CDC is allocating funds from three congressional acts – the Coronavirus Preparedness and Response Supplemental Appropriations Actpdf iconexternal icon, the Coronavirus Aid, Relief, and Economic Security Actexternal icon, and the Paycheck Protection Program and Health Care Enhancement Actexternal icon. For more information, please visit the Grants COVID-19 Webpage.
- Will you accept late applications?
When a delay occurs because the applicant or recipient is directly impacted by COVID-19, CDC will consider extending the application due date beyond the date specified in the Notice of Funding Opportunity (NOFO) on a case-by case basis, in accordance with the Department of Health and Human Services (HHS) Grants Policy Statement “Submitting an Application,” Part I-25-26. Please submit your request to extend the NOFO deadline to the assigned grants management specialist/program official noted in the Notice of Funding Opportunity under Agency Contacts as soon as possible, but at a minimum prior to the NOFO closing date. Your request should include enough detail about the delay so that CDC can determine whether circumstances justify extending the NOFO application submission deadline.
- Can I receive relief on the submission of continuation applications?
Yes, see answer 2 above.
- Can I request an extension to submit letters of support?
If the impact of COVID-19 prevents an applicant from securing required letters of support, please submit your application without that documentation by the established due date, with an explanation of the cause for delay and any information about the expected timeline for submission of the required letters. Letters of support should be submitted as soon as possible after the deadline. Please contact your assigned grants management officer/program official for further discussion and guidance.
- Can you provide guidance regarding recipients/subrecipients not completing activities due to COVID-19?
If a recipient, either directly or via its subrecipients, is unable to complete approved activities because of disruptions created by the COVID-19 public health emergency, please contact your assigned grants management officer and program official as soon as practicable for further discussion and guidance.
- Will local and county governments receive funding?
To ensure funding was awarded as quickly and efficiently as possible, much of the COVID-19 supplemental funding has been awarded as supplements to existing grants or under existing grant mechanisms, which means that funds were awarded to those entities that are currently eligible applicants. Generally, those have been state and certain local jurisdictions consistent with the underlying award. The expectation, also consistent with the awards, has been that the recipients will conduct critical public health activities as necessary and appropriate in their respective communities during this emergency. County and local governments that have not received direct funding as a prime recipient should contact and coordinate with their state health officer for additional information on the distribution of funding already made available under direct awards to their state.
- Are there any flexibilities for grant management activities?
Yes. CDC has issued guidance based on flexibilities provided by various Office of Management and Budget (OMB) memoranda. The CDC guidance provides time-limited relief for certain recipients of federal financial assistance impacted by COVID-19. In addition to the flexibilities provided by OMB and outlined in the guidance, CDC remains committed to working closely with recipients to reduce administrative burden where needed due to the COVID-19 pandemic in accordance with applicable grant regulations and grant policies and procedures (e.g., 45 CFR § 75.102, Exceptions). Please contact the project officer or grants management specialist listed in your notice of award if you have questions or need to discuss available flexibilities.
- Is there guidance for the temporary reassignment of state, tribal, and local personnel during a declared federal public health emergency?
Grant recipients may need to temporarily reassign state, tribal, or local personnel during a declared federal public health emergency. CDC’s webpage provides information about the HHS Assistant Secretary for Preparedness and Response (ASPR) guidance for the temporary reassignment of state, tribal, and local personnel. The webpage includes links to the ASPR websiteexternal icon, including the ASPR temporary reassignment request formpdf iconexternal icon so that a state governor, tribal leader, or designee can request the reassignment of personnel.
- Can recipients redirect funds within their cooperative agreement to COVID-19 activities?
Redirection of funds may be allowable when the funds that will be redirected for COVID-19 activities are within the scope of the current award and the award’s statutory authority and do not duplicate activities with other CDC funded and federally funded activities. Please contact your assigned grants management officer and program official for further discussion and guidance.
Can recipients charge salaries to federal awards when personnel are not able to work due to COVID-19 office closures or similar disruptions?
As outlined in the CDC guidance, on a case-by-case basis, CDC may allow recipients to charge salaries and benefits to currently active federal awards consistent with the recipients’ policy of paying salaries (under unexpected or extraordinary circumstances) from all funding sources.
Recipients are required to maintain records and documentation to substantiate the cost, including reference to the recipients’ salary policy. Concurrent with programs, recipients will need to assess the impact on their programmatic activities that were originally funded once normal activities resume as there is no guarantee of additional funding. For more information, please review the CDC guidance.
Do the requirements from the HHS laboratory reporting guidancepdf iconexternal icon from June 2020 apply to CDC-funded awards for global health activities?
As a term and condition for awards made using funds provided under the various COVID-19 supplemental appropriations, CDC included language specifying that “to the extent applicable, Recipient will comply with Section 18115 of the CARES Act, with respect to the reporting to the HHS Secretary of results of tests intended to detect SARS-CoV-2 or to diagnose a possible case of COVID-19. Such reporting shall be in accordance with guidance and direction from HHS and/or CDC. HHS laboratory reporting guidance is posted at https://www.hhs.gov/sites/default/files/covid-19-laboratory-data-reporting-guidance.pdfpdf iconexternal icon.”
The HHS laboratory reporting guidance from June 2020 specifies requirements for all laboratories to report SARS-CoV-2 data to the appropriate state or local health department based on the individual’s residence. Since the HHS guidance specifies reporting to state and local health departments, the requirements in this June 2020 guidance are not applicable to an award in which the CDC-funded activities take place outside of the United States.