Understanding Closeout

CDC initiates closeout after the period of performance end date listed in the Notice of Award (NoA). Closeout consists of the timely submission of all required programmatic and financial reports by the recipient and adjustments for remaining amounts due.

Grant closeout does not automatically cancel any requirements for property accountability, record retention, or financial accountability. Following closeout, the recipient remains obligated to return funds due as a result of later refunds, corrections, or other transactions. The federal government is entitled to recover amounts based on the results of an audit.

Required closeout reports include:

If additional reports are required, they will be identified in the terms and conditions of the NoA.

All closeout reports are due 90 days after the project period end date. If the final reports cannot be submitted within 90 days after the end of the period of performance, in accordance with 45 CFR Part 75.381 (Closeout), the recipient must submit a letter requesting an extension to the GMS. The letter must include the justification for the delay, and the expected submission date for the reports.

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Page last reviewed: June 29, 2021