September 2022

Top Stories
In Case You Missed It: Actions for Jurisdictions During 2021 Reconciliation

On August 16, 2021, the CDC NNDSS team kicked off the process for reconciliation of 2021 annual data. CDC uses the annual reconciliation process to confirm that information in jurisdictions’ databases matches information in the CDC NNDSS database before finalizing data for each year.

top story checklist

Here are the key actions your jurisdiction will need to take to complete the 2021 reconciliation process:

  • Review CDC NNDSS data and resolve discrepancies using the reconciliation tables provided by your NNDSS Surveillance Officer along with the line list and case summary in the Message Validation, Processing, and Provisioning System (MVPS) portal.
  • Send case notifications to CDC to correct differences. You may request a new set of reconciliation tables at any time.
  • Notify your NNDSS Surveillance Officer to “lock” your 2021 NNDSS data when you have finished reviewing and updating your data.
  • Review and provide final sign-off from your State or Territorial Epidemiologist after you receive updated tables of your locked data.

The deadline for State and Territorial Epidemiologist approval of the final 2021 data is December 1, 2022.

Reminder: Process for 2021 Final NNDSS COVID-19 Data
COVID-19 virus

The 2021 final NNDSS COVID-19 data will not be reconciled; however, CDC will collect final 2021 NNDSS aggregate COVID-19 case counts.

  • CDC will provide jurisdictions with an Excel spreadsheet containing instructions and information about the aggregate data needed for the 2021 NNDSS tables.
  • Jurisdictions will submit their final aggregate case counts in an Epi Info™ web form. The Excel spreadsheet will provide jurisdictions with a preview of the data that will need to be entered into the Epi Info™ web form.
  • State and Territorial Epidemiologists will “sign off” on the aggregate 2021 COVID-19 case counts within the Epi Info™ web form.
  • CDC will use aggregate case counts in the 2021 NNDSS annual tables.
  • The tables will include confirmed, probable, and total cases of COVID-19 among U.S. residents, with stratifications by jurisdiction of residence, sex, age group, a combined race and ethnicity field, and month (based on Morbidity and Mortality Weekly Report weeks).

Jurisdictions should plan to send their final aggregate 2021 COVID-19 case counts to CDC by December 1, 2022. This is the same deadline for submitting final 2021 data for other NNDSS conditions.

Learning Resources for 2021 NNDSS Reconciliation

CDC has made additional guidance documents with more detailed steps in the NNDSS reconciliation process available within the reconciliation section of the MVPS portal.

CDC provided training on the 2021 reconciliation process during an eSHARE training webinar on August 16, 2022. Visit the eSHARE archives to access the slides and recordings for past eSHARE webinars.

Did You Know?

Need help during 2021 annual reconciliation? NNDSS surveillance officers are here to help guide you through the process!

  • Keaton Hughes (qwy4@cdc.gov): AL, AK, CA, HI, KS, ME, MA, MN, MO, NE, NC, ND, NYC, OR, PR, SC, VT, VA
  • Diana Onweh (onw1@cdc.gov): AR, CO, CT, GA, ID, IA, IL, IN, LA, MD, MI, MS, NH, NV, PA, TN, TX, WA, WY
  • Alan Schley (aso7@cdc.gov): AZ, DE, FL, KY, MT, NJ, NM, NY, OH, OK, RI, SD, UT, DC, WV, WI, territories
eSHARE Webinars
laptop

CDC is planning to reschedule the eSHARE, “What you need to know about NNDSS and the Monkeypox Response,” as a special session to be held in October 2022. CDC will provide a specific date and time for the special session soon.

The regular October eSHARE—which will provide updates on COVID-19 and information about new features for the annual NNDSS data tables on CDC WONDER—will be held October 18, 2022, 3:00—4:00PM ET.

To join an eSHARE webinar, please see your calendar invitation or contact the CDC Electronic Data Exchange mailbox at edx@cdc.gov for login information with the subject line “eSHARE invitation.”

Message Mapping Guides Roundup
Babesiosis MMG

Version 1.1 of the Babesiosis MMG has now posted. All value sets associated with this guide are in the PHIN Vocabulary Access and Distribution System (VADS) Babesiosis Case Notification View version 5. The changes include:

  • Format description of a value for Physician Phone (68340-9) and
  • Addition of one data element, Mother’s Local Record ID (INV2084).

If you are interested in joining a cohort or onboarding an MMG, please email the CDC Electronic Data Exchange mailbox at edx@cdc.gov.

Congratulations to the following jurisdiction(s) in production as of September 1!

  • Florida for TB MMG
News You Can Use
Understanding the Onboarding Toggle in MVPS

As part of the process of implementing an HL7 Message Mapping Guide (MMG), also known as onboarding, CDC uses a toggle within MVPS to identify Year-to-Date (YTD) messages sent to the MVPS Production Environment that should not be published in the NNDSS weekly data tables on CDC WONDER and Data.CDC.gov.

During the Cutover to Production stage of onboarding an MMG, CDC works with jurisdictions to ensure all cases sent in legacy formats have been successfully received in the new MMG HL7 format in MVPS.

Although jurisdictions in the Cutover to Production stage send full year-to-date (YTD) messages to the production environment, jurisdictions will not be considered to have finished onboarding until CDC and the jurisdiction confirm all YTD messages have been received and are acceptable.

Once work is completed and CDC approves the jurisdiction’s YTD data, the jurisdiction moves to the routine notification phase.

To move a jurisdiction’s data to routine notification, CDC uses the onboarding toggle to update the MVPS data source from “Onboarding (O)” to “Production (P).” Once this happens, legacy formats will be retired from the “Production (P)” MVPS Data Source views, and data from the MMG will be published in NNDSS Data Tables.

Email edx@cdc.gov if you have questions about how CDC uses the MVPS onboarding toggle.

Visit the NNDSS Technical Resource Center to get information about the MMG onboarding process, find the latest version of each MMG, and access NNDSS event codes and other surveillance resources.

placeholder
State Implementation Status Map

This interactive map shows the status of public health departments who are piloting, onboarding, or in production for NNDSS HL7 case notification messages.

envelope

About this Newsletter

Case Surveillance News provides monthly news updates about the National Notifiable Diseases Surveillance System (NNDSS). It is a collaboration by these partners:

CDC, CSTE, and APHL

Subscribe

Subscribe To Our Newsletter

Want the latest case surveillance and NNDSS news? Subscribe today so you don’t miss a thing!

Subscribe

View newsletter archives

About this Newsletter

Case Surveillance News provides monthly news updates about the National Notifiable Diseases Surveillance System (NNDSS). It is a collaboration by these partners:

CDC, CSTE, and APHL

Subscribe To Our Newsletter

Want the latest case surveillance and NNDSS news? Subscribe today so you don’t miss a thing!

Subscribe

View newsletter archives

Page last reviewed: September 21, 2022