Customizable COVID-19 Vaccine Content for Essential Workers

Customizable COVID-19 Vaccine Content for Essential Workers

Employers of essential workers can use the following materials to encourage COVID-19 vaccination. You can add your own logos and customize the text to make it appropriate for your organization.

Introductory letter

This letter can be sent to your branches, offices, or units to encourage review and use of the toolkit materials.

Dear Employer,

Thank you for all you are doing to provide the goods and services our nation needs. We recognize that the COVID-19 pandemic has presented numerous challenges, forcing you to continually adapt while trying to keep your employees and their families safe. We are eager to support your existing efforts with another effective tool to stop the pandemic—a COVID-19 vaccine. Getting a COVID-19 vaccine gives you and your employees an added layer of protection against COVID-19.

Soon your staff will have access to vaccines to help protect them against COVID-19. All COVID-19 vaccines available in the United States have been shown to be highly effective at preventing COVID-19. Vaccination is one of our many important tools to help stop the pandemic.

It’s important to vaccinate essential workers because of their role in maintaining critical infrastructure operations and their increased risk of getting COVID-19 and spreading it to others. Frontline essential workers are at the most increased risk of getting COVID-19 because their work-related duties must be performed on site and involve being in close contact (within 6 feet for a cumulative total of 15 minutes in a 24-hour period) of the public or coworkers.

Some of your workers may be hesitant to get the vaccine. Before they agree to be vaccinated, they will want answers to their questions about the process for developing these vaccines and information about safety and effectiveness. You can help inform your workers about the vaccines and help them feel confident when they decide to get vaccinated.

This COVID-19 Vaccine Communication Toolkit for Essential Workers was created by the Centers for Disease Control and Prevention (CDC) to help you provide clear, consistent, and credible information about COVID-19 vaccines to your employees. We encourage you to review and customize these materials.

  • Letter to your employees: Customize this letter about COVID-19 vaccination to send to your staff.
  • Newsletter content: This short newsletter-style blurb can be widely distributed to share information on COVID-19 vaccines.
  • Key messages: Use these key messages about COVID-19 vaccine to educate your employees.
  • Frequently asked questions (FAQs): Use these to help answer questions about COVID-19 vaccine. Information for employers and for employees is available.
  • Slide deck: These basic slides about COVID-19 vaccines are for informational meetings within your organizations. You can use all or part of the set or also include your own organization’s information.
  • Posters/flyers: These posters/flyers encourage and support essential workers in their decision to get vaccinated. You can print and post them in your buildings and other locations.
  • COVID-19 vaccine factsheet: This plain-language fact sheet is available in several languages: English, Spanish, Arabic, Korean, Russian, Tagalog, Vietnamese, Simplified Chinese, and Traditional Chinese.
  • Social media content: These messages and images are for use on various social media channels that your organization uses, including Facebook, Twitter, and LinkedIn. You can use them as-is with the hashtag #SleeveUp or include your own identity.
  • Stickers: Print stickers for employees who have been vaccinated to wear in the workplace.
  • Fotonovela: Use this comic-book style graphic to promote COVID-19 vaccination in your community.

Stopping a pandemic requires using all the tools we have available, and now we have a powerful new tool—vaccines. When you support COVID-19 vaccination, you are helping to protect against COVID-19 in your business.

We appreciate your ongoing support.

You can put your organization’s logo on materials that have a “Your Logo Here” square, but you should leave the CDC URL (www.cdc.gov) on those materials.

The toolkit will be expanded to include more materials soon, so please check frequently for updates. https://www.cdc.gov/coronavirus/2019-ncov/vaccines/toolkits/essential-workers.html

Letter to Employees

This letter about COVID-19 vaccination can be sent to your employees.

Dear Employee,

Across the country, the COVID-19 pandemic is having devastating effects. We appreciate how much you have already done to adapt during this challenging time. As you know, we have been taking preventive measures at {INSERT YOUR COMPANY NAME} against COVID-19 for the past several months to help keep you, our entire staff, your families, and our customers safe. We have worked under some uncertain and often stressful conditions, and you have helped make it possible for us to continue our essential operations.

It’s important that essential workers like you are vaccinated because of your role in maintaining critical infrastructure operations. Essential workers are at increased risk of getting COVID-19 and spreading it to others because work-related duties must be performed on site and involve being in close contact (within 6 feet for a cumulative total of 15 minutes in a 24-hour period) with the public or coworkers.

Getting the COVID-19 vaccine gives you an added layer of protection against COVID-19 and could also protect your coworkers and your family. Here are some key points about COVID-19 vaccination:

  • All COVID-19 vaccines available in the United States are very effective at preventing the disease.
  • The most common side effects are pain in the arm where you got the shot, feeling tired, headache, body aches, chills, and fever.
  • Stopping a pandemic requires using all the tools we have available—wearing masks, staying at least 6 feet from people who don’t live with you, avoiding crowds and poorly ventilated spaces, washing your hands frequently, and getting vaccinated.
  • {If you have scheduled vaccination clinics} Your health and safety continue to be our priority and, to ensure convenient access to vaccination, we will have vaccines available to our staff at {INSERT INFORMATION ABOUT WHERE TO GET VACCINATED}.

If you have questions about our vaccination clinics, please contact {INSERT NAME AND CONTACT INFORMATION FOR YOUR COMPANY’S POINT OF CONTACT}.

If you want to know more about COVID-19 vaccines, visit www.cdc.gov/coronavirus/2019-ncov/vaccines.

Sincerely,

{INSERT SIGNATURE OF COMPANY LEADER}

Newsletter content

This short newsletter-style blurb can be used in e-newsletters or hard copy newsletters that you distribute to employees. Consider a “special edition” newsletter and add information about who to contact for more information.

COVID-19 vaccine: It’s our turn to roll up our sleeves and get vaccinated!

It’s hard to imagine a time when we didn’t know COVID-19 existed. Now when people say “virus,” we know what they mean. The impact of COVID-19 on our lives, our work, our activities, and our freedom has affected us all.

You’ve kept our company and industry running through one of the most challenging times in our history. The responsibility is ours, as a community, to help stop this virus. Now we have a new, safe, and effective tool to help us do that—COVID-19 vaccines.

It takes everyone.

We all need to step up to beat COVID-19. We ask you to join us in protecting your community by getting vaccinated.

{INSERT QUOTE FROM EMPLOYER LEADERSHIP. Suggested quote: “COVID-19 vaccination is one of the strongest tools we can use to fight this pandemic together,”} says [NAME and TITLE].

Getting vaccinated adds one more layer of protection for you, your coworkers, your family, and your loved ones. Here are some things you should know about COVID-19 vaccination:

  • All COVID-19 vaccines available in the United States are very effective at preventing the disease.
  • The most common side effects are pain in the arm where you got the shot, feeling tired, headache, body aches, chills, and fever.
  • Stopping a pandemic requires using all the tools we have available—wearing masks, social distancing, washing hands frequently, and getting vaccinated.

We want the pandemic to be over. We want you all to feel safe at work and in your community and to be able to shake hands with your coworkers.

We all play a part in this effort, and you are key. Please sign up to get your COVID-19 vaccination at {INSERT INFORMATION ABOUT WHERE TO GET VACCINATED}.

If you have questions about vaccination clinics in {INSERT VACCINE CLINIC INFORMATION}, please contact {INSERT NAME AND CONTACT INFORMATION}.

If you have questions about COVID-19 vaccine, visit CDC’s FAQs web page: https://www.cdc.gov/coronavirus/2019-ncov/vaccines/faq.html.