COVID-19 Electronic Case Reporting for Public Health Agencies

COVID-19 Electronic Case Reporting for Public Health Agencies

Improve public health action with real-time data flow

Updated Nov. 12, 2021

Starting on January 1, 2022, eCR will be required by the Centers for Medicare & Medicaid Services’ Promoting Interoperability Program for eligible hospitals and critical access hospitals and the Merit-Based Incentive Payment System (MIPS) Promoting Interoperability Performance Category for eligible clinicians.

Electronic case reporting (eCR) is the automated generation and transmission of case reports from the electronic health record (EHR) to public health agencies for review and action. eCR makes disease reporting from healthcare to public health faster and easier. It moves data quickly, securely, and seamlessly from EHRs in healthcare facilities to state, tribal, local, and territorial public health agencies. eCR also allows public health to provide information back to healthcare professionals.

eCR’s Value

  • Eliminates the manual reporting burden on providers and securely transfers vital patient and clinical information from healthcare to public health for disease tracking, case management, and contact tracing.
  • Provides faster, more complete data than manual reporting, including patient and clinical data on demographics, comorbidities, immunizations, medications, and other treatment.
  • Saves time for healthcare providers who report and public health staff who conduct case investigations.

Benefits of eCR

public health
Public Health Agencies
  • Provides more timely and complete data to support outbreak management and monitor disease trends
  • Efficiently monitors the spread of reportable conditions and diseases during outbreaks and public health emergencies
  • Reduces response time with automated information
  • Improves communication and collaboration with healthcare by enabling bidirectional data exchange
  • Supports submission of case-based data (without identifiable information) to CDC through the National Notifiable Diseases Surveillance System.
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Healthcare Providers
  • Provides real-time reports to public health officials to guide the state, tribal, local, and territorial response to public health threats
  • Facilitates communication and collaboration between healthcare and public health
  • Reduces burden for healthcare providers without disrupting the clinical workflow
  • Saves time by eliminating manual data entry and reporting
  • Streamlines reporting to multiple jurisdictions
  • Receives information from public health about the reportable condition
  • Fulfills the CMS Promoting Interoperability Program requirement for eCR
  • Can fulfill legal reporting requirements

Getting Started with eCR

Public Health Agencies

Make sure that you or an affiliated public health agency is connected to AIMS, the APHL Informatics Messaging Services platform, to receive electronic case reports.

Enter your jurisdiction’s reporting criteria for reportable conditions into the Reportable Condition Knowledge Management System (RCKMS).

Engage with the eCR team and local HCOs to implement eCR.

Healthcare Providers

 Email to learn more about getting started with eCR.

Work with the eCR team to connect with your public health agency.

Register your intent for eCR with the appropriate public health agency.

Partner with your EHR vendor to discuss options for implementing eCR.

Get approval from your organization’s leaders to implement eCR.

For more details, go to Getting Started with eCR