Grants.gov Roles

What is an E-Business Point of Contact (POC)?

The E-Business POC is the single person responsible for the administration and management of grant activities in his/her organization. E-Business POCs give representatives of their organization the privilege to submit grant applications through Grants.gov (i.e., authorizes AOR).

What is an Authorized Organization Representative (AOR)?

The Authorized Organization Representative (AOR) submits a grant application to Grants.gov on behalf of a company, organization, institution, or government. AORs have the authority to sign grant applications and the required certifications and/or assurances that are necessary to fulfill the requirements of the application process. An AOR is the equivalent of a Signing Official (SO) in Commons. The AOR may be the same person as the E-Business POC.

eRA Commons Roles

What is an SO Role?

An SO, or Signing Official, has institutional authority to legally bind the institution in grants administration matters. The individual fulfilling this role may have any number of titles in the grantee organization. The label "Signing Official" is used in conjunction with the HHS eRA Commons. The SO can register the institution, and create and modify the institutional profile and user accounts. The SO also can view limited information for all grants within the institution, including status and award information. An SO can create additional SO accounts, as well as accounts with any other role or combination of roles.  An SO is the equivalent of an Authorized Organization Representative (AOR) in Grants.gov.

For most institutions, the Signing Official (SO) is located in its Office of Sponsored Research or equivalent.

What is an AO Role?

An Administrative Official (AO) reviews the grant application for accuracy before the SO submits the final application to HHS/CDC. Depending on the institution workflow process, it is possible for the SO and AO to be the same person. AOs can reside in either the central research administration office or academic departments. They can create and maintain AO, PI, and ASST accounts; however, AOs are not authorized to transmit applications to HHS/CDC.

What is an AA Role?

An Account Administrator (AA) facilitates the administration of HHS eRA Commons accounts. The AA can create, modify and/or remove all types of accounts. Although the AA can create additional accounts, the AA cannot modify institutional profile (IPF) information or perform other research related functions in the system. The AA will typically be in the central research administration office.

What is a PI Role?

A Principal Investigator (PI) is designated by the grantee organization to direct the project or activity being supported by the grant. The PI is responsible and accountable to the grantee for the proper conduct of the project or activity. The role of the PI within the HHS eRA Commons is to complete the grant process, either by completing the required forms via the HHS eRA Commons or by delegating this responsibility to another individual. The PI can view information for all of his/her grants and applications for CDC, including access to the Summary Statement and Notice of Award (NoA).

What is an ASST Role?

The Assistant (ASST) role has been designed to allow PIs to delegate certain responsibilities for data entry of grant information (eSNAP and X-Train) and upkeep of their personal profiles. The ASST does not have any other functions in the system.

What is an IAR Role?

The IAR role allows a Reviewer to use IAR (Internet Assisted Review) to view grant applications and submit critiques and preliminary scores for applications they have been asked by HHS/CDC to review. This role is granted by an HHS/CDC Scientific Review Administrator and does not require institution affiliation.