Contracting with the federal government is a highly regulated process governed by a variety of statutes and regulations. These statutes and regulations direct the process an agency such as CDC must use to solicit a contract and how the agency will negotiate, award and administer a contract. Government contractors must also understand that they are subject to legislative and policy changes in the federal government that may impact the conduct of their contract.
To ensure that vendors receive a fair opportunity to do business with government agencies and that the government and taxpayers receive the best value for their money, federal agencies - including the CDC - competes most purchases. Multiple quotes are required for most purchases over $3,000, and most purchases over $25,000 are advertised for bids on FedBizOpps.gov.
Although multiple quotes are not required for most purchases under $3,000, purchasers must determine that the price is reasonable and rotate sources so that no single vendor is used at the exclusion of others.
Under certain circumstances, the CDC will not obtain multiple quotes or advertise for bids. This usually occurs when there is only one vendor who can fulfill the agency's requirements for a particular purchase or when the government has negotiated and awarded a contract such as the HHS (U.S. Department of Health and Human Services Blanket Purchase Agreements (BPAs).
In addition to ensuring best value and fair opportunities through competition, the federal government recognizes that it has an opportunity to achieve certain social and economic goals as a byproduct of its purchasing. To this end, agencies are required by law to give certain preferences to products and services available from the Federal Prisons Industries, Inc. and JWOD (Javits-Wagner-O’Day) participating nonprofit agencies and to set aside certain business opportunities for small businesses, HUBZone small businesses, small disadvantaged businesses, women-owned small businesses, and service-disabled veteran-owned small businesses. When setting aside procurements for these businesses, the agency must ensure that there are vendors in the selected categories that can meet the government's needs at a reasonable price, and the agency must seek multiple bids or quotes from businesses within the selected category
The information on this site is a very brief overview of federal and CDC procurement regulations and policies. Comprehensive information can be found under the Regulations and Policy section.
Doing Business with CDC
FedBizOpps – a single site where federal contracting opportunities are posted; the best way to find contracting opportunities with the CDC and other federal agencies
Forecast of Contracting Opportunities within HHS – projections of anticipated contract actions above $100,000 within the Department of Health and Human Services (HHS)
Doing Business with HHS – a general guide to doing business with the CDC and other agencies within HHS
HHS Office of Small and Disadvantaged Business Utilization (OSDBU) – information for small businesses, which may be useful to all potential contractors
Unsolicited proposals represent an excellent means for obtaining innovative and unique methods or approaches for accomplishing the mission of the CDC. Before expending extensive efforts in preparing unsolicited proposals, potential offerors should make preliminary contact with appropriate personnel to ensure there is a general need for the type of task or effort contemplated. Unsolicited proposals should be submitted for review and consideration to the following address:
CDC Procurement and Grants Office
2920 Brandywine Road
Mail Stop E-14
Atlanta, GA 30341
Details covering policy, procedures, and content of unsolicited proposals are contained in the Federal Acquisition Regulation (FAR) Subpart 15.5. A positive evaluation of your unsolicited proposal does not necessarily mean that the CDC will negotiate a noncompetitive procurement with you. If the services or products you offer are available elsewhere, we are still obligated to obtain competition.
If you are not funded as a result of an unsolicited submission, please continue to check FedBizOpps for other contracting opportunities.
Federal procurement laws and regulations require agencies to set aside certain contracts for small businesses, HUBZone small businesses, small disadvantaged businesses, women-owned small businesses, and service-disabled veteran-owned small businesses. Each year the Small Business Administration (SBA) works with each agency to set goals for small business participation in federal contracts. The SBA submits an annual Small Business Goaling Report to Congress, and the report is published on the SBA website.
When setting aside procurements for these businesses, the agency must ensure that there are vendors in the selected categories that can meet the government’s needs at a reasonable price, and the agency must seek multiple bids or quotes from businesses within the selected category.
To be certified as a small business, contact your local SBA office. The SBA also provides helpful information on training, events, loans, CCR database registration, prime contractors, and federal agency points of contact.
The HHS Office of Small and Disadvantaged Business Utilization (OSDBU) provides additional information and offers workshops and other outreach sessions for small businesses.
For additional information, you may also contact the CDC Small Business Specialists:
Allyson R. Brown and Gwendolyn Miles
Office of Small and Disadvantaged Business Utilization
U.S. Department of Health and Human Services
Supporting the Centers for Disease Control and Prevention
2960 Brandywine Rd
Atlanta, GA 30341
Regulations and Policy
Blanket Purchase Agreements (BPAs) – BPAs are contracts that set standard prices and terms for products and services that are commonly ordered by an agency. By creating BPAs, an agency can leverage its combined buying power to take advantage of quantity discounts. Because vendors compete for the BPA when it is established, competition is not required for individual purchases from a BPA, which saves agencies administrative time and money.
Central Contractor Registration (CCR) – The CCR is the primary vendor database for the federal government. Both current and potential government vendors are required to register in CCR in order to be awarded contracts by the government. Note, to register with the CCR, you must first obtain a DUNS number.
Dun and Bradstreet Universal Numbering System (DUNS) – DUNS provides a unique nine-digit identification number for each physical location of a business. A DUNS number is required to register in the CCR and is free for all businesses required to do so.
Employer Identification Number (EIN) – An EIN serves as the Taxpayer Identification Number (TIN) for businesses. In short, it is a business’s version of a Social Security Number. EINs may be requested from the Internal Revenue Service.
Federal Prisons Industries, Inc. (FPI) – The Federal Prisons Industries, also known as UNICOR, employs and provides skill training to federal inmates who produce market-price quality goods for sale to the federal government. UNICOR’s mission is to contribute to the safety and security of correctional facilities by keeping inmates constructively occupied, operate in a self-sustaining manner, and minimize FPI's impact on private business and labor.
GSA (U.S. General Services Administration) Schedules – GSA Schedules are long-term government-wide contracts that establish set prices and terms for supplies and services. Because ordering from these established contracts saves government agencies administrative time and money, preference is often given to vendors on a GSA Schedule. Businesses interested in becoming a GSA Schedule contractor should visit GSA’s site for vendors. GSA Schedules are also referred to as Multiple Award Schedules and Federal Supply Schedules.
HUBZone – The HUBZone Program stimulates economic development and creates jobs in urban and rural communities by providing federal contracting preferences to HUBZone small businesses. HUBZone (Historically Underutilized Business Zone) certification requires that a business employs staff who live in a HUBZone and maintains a "principal office" in a HUBZone. The program resulted from provisions contained in the Small Business Reauthorization Act of 1997.
JWOD Participating Nonprofit Agencies – JWOD participating nonprofit agencies employ people who are blind or have other severe disabilities. The Javits-Wagner-O’Day (JWOD) Act requires that federal agencies procure certain items and services from these agencies. The JWOD Act also established the Committee for Purchase from People Who Are Blind or Severely Disabled, which is an independent government activity responsible for determining which supplies and services must be purchased from JWOD agencies, establishing prices for the supplies and services, and establishing rules and regulations to implement the JWOD Act.
North American Industry Classification System (NAICS) – NAICS is a six-digit hierarchical coding system to classify all economic activity into twenty industry sectors. NAICS replaced the U.S. Standard Industrial Classification (SIC) system in October 2000.
Online Representations and Certifications Application (ORCA) – ORCA is an e-government initiative that replaces most of the paper based Representations and Certifications (Reps and Certs) process, known as Section K.
Service-Disabled Veteran-Owned (SDVO) Small Business – A SDVO small business must be at least 51 percent unconditionally and directly owned by one or more service-disabled veterans. This can include a publicly owned business that has at least 51 percent of its stock unconditionally owned by one or more service-disabled veterans. The management and daily business operations of the SDVO small business must be controlled by one or more service-disabled veterans (or in the case of a veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran). A SDVO small business may self-certify in the Central Contractor Registry.
Small Business – The definition of a small business varies by industry. The Small Business Administration provides information on these “size standards” by industry.
Small Disadvantaged Business (SDB) – SBDs are small businesses that are at least 51 percent owned by one or more individuals who are both socially and economically disadvantaged. This can include publicly owned businesses that have at least 51 percent of stock unconditionally owned by one or more socially and economically disadvantaged individuals and whose management and daily business is controlled by one or more such individuals. 8(a) firms automatically qualify for SDB certification.
Taxpayer Identification Number (TIN) – A TIN is a nine-digit number used for tax processing. An individual’s TIN is his/her Social Security Number (SSN), and a business’s TIN is its Employer Identifying Number (EIN).
- Page last reviewed: May 16, 2014
- Page last updated: May 16, 2014
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