Change in verification process

Notes on checking assembled application

  1. Log on to Commons (https://commons.era.nih.gov/commons/) to view the assembled application.

  2. If the application is acceptable, no further action is necessary. After two full days (Monday-Friday, includes holidays), if not explicitly rejected by the AOR/SO, the application will automatically move forward to the Division of Receipt and Referral for processing. For example, if you submit your application on Monday then you have all day Tuesday and Wednesday to view the application. The application will move forward at 12:01 a.m. ET on Thursday morning.

  3. Only the AOR/SO has the ability to "reject" the application within the two weekdays viewing window:

    • to address warnings or

    • if the assembled application in eRA Commons does not correctly reflect the submitted application package due to system issues with eRA Commons or Grants.gov (i.e. some part of the application was lost during the submission process or did not transfer correctly).

    If it is a system error, the AOR/SO should first contact the eRA Commons Helpdesk to confirm the system error document the issue, and determine the best course of action. Applicants will not be penalized for HHS or Grants.gov system issues

  4. Prior to the submission deadline, the AOR/SO can reject the application and submit a changed/corrected application to Grants.gov before the submission deadline. No cover letter is needed.

  5. If the AOR/SO rejects the application after the submission deadline to address warnings, the AOR/SO can submit a changed/corrected application within the one week correction window HHS is allowing during the transition. A cover letter must be attached to the application package, explaining the reason for the delay.

  6. If the AOR/SO rejects the application after the submission deadline for some reason other than system issues or warnings, a changed/corrected application can be submitted to Grants.gov. But applicants need to be cautioned that these applications will be considered, though they may not be accepted. A cover letter must be attached to the application package, explaining the reason why the application is late.

Check assembled application FAQs