Billing Code: 4163-18-P
U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES
Centers for Disease Control and Prevention
Building Human-Resource Capacity to Support Prevention, Care and Treatment, Strategic Information and Other HIV/AIDS Programs in the Republic of Botswana under the President's Emergency Plan for AIDS Relief (PEPFAR).
Announcement Type: New
Funding Opportunity Number: CDC-RFA-PS07-747
Catalog of Federal Domestic Assistance Number: 93.067
Application Deadline: September 12, 2007
Authority: This program is authorized under Public Law 108-25 (United States Leadership Against HIV/AIDS, Tuberculosis and Malaria Act of 2003) [22 U.S.C. 7601].
President Bush's Emergency Plan for AIDS Relief has called for immediate, comprehensive and evidence-based action to turn the tide of global HIV/AIDS. The initiative aims to treat more than two million HIV-infected people with effective combination anti-retroviral therapy (ART) by 2008; care for ten million HIV-infected and affected persons, including those orphaned by HIV/AIDS, by 2008; and prevent seven million infections by 2010, with a focus on 15 priority countries, including 12 in sub-Saharan Africa. The Five-Year Strategy for the Emergency Plan is available at the following Internet address: http://www.state.gov/s/gac/plan/c11652.htm.
Over the same time period, as part of a collective national response, the Emergency Plan goals specific to Botswana are to treat at least 33,000 HIV-infected individuals and to care for 165,000 HIV-affected individuals, including orphans.
Under the leadership of the U.S. Global AIDS Coordinator, as part of the President's Emergency Plan, the U.S. Department of Health and Human Services (HHS) works with host countries and other key partners to assess the needs of each country and design a customized program of assistance that fits within the host nation's strategic plan.
HHS focuses on two or three major program areas in each country. Goals and priorities include the following:
Though there is evidence of a reduction in the HIV prevalence in women aged 15-24, (2005 and 2006 Sentinel Surveillance Survey) Botswana is experiencing one of the most severe HIV/AIDS epidemics in the world, which affects both urban and rural areas. HIV/AIDS has had a dramatic impact upon Botswana, and threatens the many developmental gains the country has achieved since its independence in 1966, including improvements in health, gains in life expectancy, and the establishment of well-functioning, public educational and health-care systems. An estimated 272,000 Batswana’s are living with HIV/AIDS. (Joint United Nations Programme on HIV/AIDS (UNAIDS), 2004)
The Government of Botswana has clearly recognized HIV/AIDS as a health and development crisis, and has mounted a comprehensive, multi-sectoral response to fight the epidemic and mitigate its impact. The Government supports national programs for prevention, care and treatment, including behavior-change communication, condom social marketing, confidential HIV testing, the prevention of mother-to-child transmission (PMTCT), treaatment of STDs, isoniazid preventative therapy (IPT) and anti-retroviral (ARV) treatment.
While the Governmental response to HIV/AIDS in Botswana has been strong, shortages of health workers and administrators at all levels have hampered the effective implementation of programs. The capacity deficit appears in both absolute numbers and in skills. The deficit of skilled medical professionals has existed since independence, and the country continues to rely heavily on expatriate doctors, laboratory scientists, pharmacists and other skilled specialists. Botswana is now establishing a medical school, but this will only become fully operational in 2009. In addition to training and attracting skilled staff, the Government also faces the challenge of retaining staff in the public service.
Whereas the Government of Botswana has been willing and financially able to recruit expatriate staff for service delivery in hospitals and other specialist centers, it has been more reluctant to increase the civil service and expand headquarters staff responsible for developing, implementing, coordinating, monitoring and evaluating the nation’s ever-expanding national HIV/AIDS programs. In many cases, skeletal teams run national programs in a country that has a small population but a large geographic area. The result has been weak program implementation and inadequate monitoring, supervision and follow-up in the field. At this juncture, there is a critical need for strategic technical assistance in human capacity to ensure the effective delivery of HIV/AIDS programs in Botswana, but few implementing and development partners are willing or able to provide this type of support to the Government.
The purpose of this funding announcement is to contribute to the strengthening of the capacity of health-care workers within Botswana to ensure the continued improvement, expansion and sustainability of HIV/AIDS prevention, care and treatment programs supported by the President’s Emergency Plan; this contribution will be responsive to the emergency nature of the epidemic while building the long-term sustainability of programs.
The Centers for Disease Control and Prevention (CDC) within HHS announces the availability of Fiscal Year 2007 funds for a cooperative agreement to assist with building human-resource capacity in Botswana to support the effective implementation of HIV prevention, care, and treatment. Capacity-building activities supported under this program announcement will include short- and long-term recruitment, management and training of health-care workers and administrators.
Measurable outcomes of the program will be in alignment with the following performance goal(s) for the Emergency Plan:
Other Policy and System Strengthening:
By the end of the Project Period (five years):
1. Recruit and place 75 temporary, short- or long-term technical or operational staff in Government of Botswana or other local institutions to support HIV/AIDS prevention, care, treatment, strategic information or other programs.
2. Execute 15 consultancies or subcontracts in support of HIV/AIDS prevention, care, treatment, strategic information or other programs under the President’s Emergency Plan.
This announcement is primarily intended for non-research activities supported by the Centers for Disease Control and Prevention (CDC) within HHS. If an applicant proposes research activities, HHS will not review the application. For the definition of “research,” please see the HHS/CDC Web site at the following Internet address: http://www.cdc.gov/od/science/regs/hrpp/researchdefinition.htm.
The recipient of these funds is responsible for activities in multiple program areas designed to target underserved populations in Botswana. Either the awardee will implement activities directly or will implement them through its subgrantees and/or subcontractors; the awardee will retain overall financial and programmatic management under the oversight of HHS/CDC and the strategic direction of the Office of the U.S. Global AIDS Coordinator. The awardee must show a measurable progressive reinforcement of the capacity of indigenous organizations and local communities to respond to the national HIV epidemic, as well as progress towards the sustainability of activities.
Applicants should describe activities in detail that reflect the policies and goals outlined in the Five-Year Strategy for the President’s Emergency Plan.
The grantee will produce an annual operational plan, which the U.S. Government Emergency Plan team on the ground in Botswana will review as part of the annual Emergency Plan for AIDS Relief Country Operational Plan review-and-approval process, managed by the Office of the U.S. Global AIDS Coordinator. The grantee may work on some of the activities listed below in the first year and in subsequent years, and then progressively add others from the list to achieve all of the Emergency Plan performance goals, as cited in the previous section. HHS/CDC, under the guidance of the U.S. Global AIDS Coordinator, will approve funds for activities on an annual basis, based on documented performance toward achieving Emergency Plan goals, as part of the annual Emergency Plan for AIDS Relief Country Operational Plan review-and-approval process.
Awardee activities for this program are as follows:
I. Recruitment and Management Services for Health-Care Personnel in Activities supported by the President’s Emergency Plan.
A. Provide a full package of recruitment and management services for health-care personnel loaned to another organization. (Employees hired in this manner are employees of the awardee, whom the awardee will second to another organization.)
1. Recruitment: The awardee will advertise and recruit potential candidates for the listed positions to be placed at Government of Botswana or other local institutions. Specific activities are as follows:
a) Based on the Statement of Work (SOW) provided by HHS/CDC, draft advertisements for approval by HHS/CDC and the implementing partner(s) (IPs), and advertise in three newspapers in Botswana;
b) Advertise in regional recruitment forums (newspapers, web-sites and recruitment agencies), as appropriate;
c) Screen and short list candidates for consideration by HHS/CDC and the IP(s) and handle all logistics for interviews to be conducted in collaboration with HHS/CDC and the IP(s);
d) Set up interviews in partnership with HHS/CDC and the IP(s), with a short list of candidates;
e) Develop a compensation package consistent with the IP employment package.
a) Hire and administer a monthly salary and benefits package for each health professional hired, using a standard employment contract in conformance with Botswana labor legislation and the hiring policies of the IP(s);
b) Make necessary arrangements for seconding employees to the IP(s);
c) Set up a computerized personnel administration file, medical aid, pension plan, and social-security payments for Botswana nationals and non-Botswana nationals;
d) In concert with HHS/CDC and the IP(s), compile the necessary documentation and process residency and work permits for employment of foreign nationals in Botswana;
e) Register individuals with the Ministry of Finance of Botswana for tax purposes;
f) Assist with professional registration, establishment of bank accounts, arrangements for accommodation, moving of personal effects, schooling of dependents and other settling-in activities, as required;
g) Where appropriate, and in consultation with HHS/CDC, provide ongoing logistical and administrative support to personnel with such items as travel, laptops, supplies, phone services, etc.
3. Personnel Support and Management:
a) Maintain personnel records and addresses with all personnel-related matters;
b) Contact selected candidates and offer employment within the agreed scope of work, and in accordance with the relevant Botswana labor legislation, including by processing remuneration packages with copies to HHS/CDC, the IP(s) and the individual;
c) Set up electronic transfer of paychecks to personal banking accounts;
d) Process tax calculations;
e) Process medical-aid calculations, and make monthly payments to an approved medical-aid fund;
f) Process all pension calculations and benefits;
g) Provide monthly personnel reports to HHS/CDC and the IP(s);
h) Ensure all staff conform to Botswana tax declarations and certifications;
i) Under the guidance of HHS/CDC staff, liaise with the IP(s), as the awardee assigns staff to them, to promote smooth introductions of the professionals;
j) Liase with HHS/CDC and technical partners to ensure the new recruits participate in appropriate training and mentoring activities, as required;
k) Ensure the recruits have regular performance evaluations;
l) Provide assistance in any disciplinary action in concert with the IP(s), and report results to HHS/CDC as required;
m) At the beginning and end of contracts, arrange relocation and travel assistance for foreign nationals and their dependents with the necessary documentation, if applicable, for repatriation, and arrange transportation for airport pick-up and departures.
B. Provide support for the direct recruitment and management of personnel. (Employees hired in this manner are employees of the IP(s).)
1. Assist implementing partners (the Government of Botswana or other local institutions) with the recruitment and hiring processes described above, as requested and agreed by HHS/CDC and the IP(s).
C. Short-Term and Temporary Employment:
1. Maintain a pool of candidates IPs can call upon at short-notice for short-term and temporary work, as needed, in areas to support HIV/AIDS prevention, care, treatment, strategic information and other programs financed by the President’s Emergency Plan; and
2. Recruit, hire and manage personnel, in accordance with the processes described above.
II. Consultancy and Contracting Services. Examples of services that could be needed over the couse of the grant include surveys, training, evaluation, demonstration projects and curriculum/materials development.
A. Provide consultancy and contractor services for activities in support of prevention, care and treatment, strategic information or other work funded by and related to the President’s Emergency Plan:
1. Submit proposal to HHS/CDC in response to HHS/CDC scope of work and request for consultancy services;
2. If approved by HHS/CDC, execute services, as required and outlined.
B. Sub-contract for consultancy and contractor services for activities in support of prevention, care and treatment programs funded by the President’s Emergency Plan:
1. Advertise and tender for consultancies and contractual services based on scopes of work provided;
2. Assist in the operations review of submissions, and manage the review of short-listed condidates with HHS/CDC;
3. Manage the financial component of the contract/consultancy, to ensure prompt payments upon receipt of delivery.
The awardee of this funding competition must comply with all HHS/CDC management requirements for meeting participation and progress and financial reporting for this cooperative agreement (See HHS/CDC Activities and Reporting sections below for details), and comply with all policy directives established by the Office of the U.S. Global AIDS Coordinator.
In a cooperative agreement, HHS/CDC staff is substantially involved in the program activities, above and beyond routine grant-monitoring.
HHS Activities for this program are as follows:
1. Organize an orientation meeting with the grantee to brief it on applicable U.S. Government, HHS, and Emergency Plan expectations, regulations and key management requirements, as well as report formats and contents. The orientation could include meetings with staff from HHS agencies and the Office of the U.S. Global AIDS Coordinator.
2. Review and approve the process used by the grantee to select key personnel and/or post-award subcontractors and/or subgrantees to be involved in the activities performed under this agreement, as part of the Emergency Plan for AIDS Relief Country Operational Plan review and approval process, managed by the Office of the U.S. Global AIDS Coordinator.
3. Review and approve the grantee’s annual work plan and detailed budget, as part of the Emergency Plan for AIDS Relief Country Operational Plan review-and-approval process, managed by the Office of the U.S. Global AIDS Coordinator.
4. Review and approve the grantee’s monitoring-and-evaluation plan, including for compliance with the strategic-information guidance established by the Office of the U.S. Global AIDS Coordinator.
5. Meet on a monthly basis with the grantee to assess monthly expenditures in relation to approved work plan and modify plans, as necessary.
6. Meet on a quarterly basis with the grantee to assess quarterly technical and financial progress reports and modify plans as necessary.
7. Meet on an annual basis with the grantee to review annual progress report for each U.S. Government Fiscal Year, and to review annual work plans and budgets for subsequent year, as part of the Emergency Plan for AIDS Relief review and approval process for Country Operational Plans, managed by the Office of the U.S. Global AIDS Coordinator.
8. Provide technical assistance, as mutually agreed upon, and revise annually during validation of the first and subsequent annual work plans. This could include expert technical assistance and targeted training activities in specialized areas, such as strategic information, project management, confidential counseling and testing, palliative care, treatment literacy, and adult-learning techniques.
9. Provide in-country administrative support to help grantee meet U.S. Government financial and reporting requirements approved by the Office of Management and Budget (OMB) under 0920-0428 (Public Health Service Form 5161).
10. Collaborate with the awardee on designing and implementing the activities listed above, including, but not limited to the provision of technical assistance to develop program activities, data management and analysis, quality assurance, the presentation and possibly publication of program results and findings, and the management and tracking of finances.
11. Provide consultation and scientific and technical assistance based on appropriate, HHS/CDC and Office of the U.S. Global AIDS Coordinator documents to promote the use of best practices known at the time.
12. Assist the recipient in developing and implementing quality-assurance criteria and procedures.
13. Facilitate in-country planning and review meetings for technical assistance activities
14. Provide the recipient with specifications for staffing and contracting/consultancy services required.
15. Actively participate in the recruitment and management processes as outlined, e.g. by reviewing applications, participating in interviews, matching health professionals’ skills, training and expertise with specific IPs to facilitate technically viable placements, and selecting contractors and consultants.
16. Facilitie access to technical guidelines and other relevant materials to contracted health professionals and conduct training/monitoring, where required.
Please note: Either HHS staff or staff from organizations that have successfully competed for funding under a separate HHS contract, cooperative agreement or grant will provide technical assistance and training.
Type of Award: Cooperative Agreement
HHS involvement in this program appears in the Activities Section above.
Award Mechanism: U2G – Global HIV/AIDS Non-Research Cooperative Agreements
In cooperation with other countries, international organizations, and other partners to conduct HIV/AIDS prevention, care and treatment non-research activities in international countries most heavily affected by the HIV/AIDS epidemic.
Fiscal Year Funds: 2007
Approximate Current Fiscal Year Funding: $1,465,946
Approximate Total Project Period Funding: $7,329,730 (This amount is an estimate, and is subject to availability of funds.)
Approximate Number of Awards: One.
Approximate Average Award: $1,465,946 [This amount is for the first 12-month budget period, and includes direct costs (and indirect costs in the case of domestic grantees.)]
Floor of Individual Award Range: $1,465,946
Ceiling of Individual Award Range: $1,465,946 (This ceiling is for the first 12-month budget period.)
Anticipated Award Date: September 28, 2007
Budget Period Length: 12 Months.
Project Period Length: Five Years.
Throughout the project period, HHS/CDC’s commitment to continuation of awards will be conditioned on the availability of funds, evidence of satisfactory progress by the recipient (as documented in required reports), and the determination that continued funding is in the best interest of the Federal Government, through the Emergency Plan for AIDS Relief review and approval process for Country Operational Plans, managed by the Office of the U.S. Global AIDS Coordinator.
III.1. Eligible Applicants
Eligible applicants that can apply for this funding opportunity appear below:
A Bona Fide Agent is an agency/organization identified by a U.S. State as eligible to submit an application under the State's eligibility in lieu of a State application. If applying as a Bona Fide agent of a U.S. State or local Government, a letter from the State or local Government as documentation of the status is required. Place this documentation behind the first page of the application form.
III.2. Cost-Sharing or Matching
Matching funds are not required for this program. If applicants receive funding from other sources to underwrite the same or similar activities, or anticipate receiving such funding in the next 12 months, they must detail how the disparate streams of financing complement each other.
If an applicant requests a funding amount greater than the ceiling of the award range, HHS/CDC will consider the application non-responsive, and it will not enter into the review process. HHS/CDC will notify the applicant that the application did not meet the submission requirements.
If the application is incomplete or non-responsive to the special requirements listed in this section, it will not enter into the review process. HHS/CDC will notify the applicant the application did not meet submission requirements.
IV.1. Address to Request Application Package
To apply for this funding opportunity use application form PHS 5161-1.
Dun and Bradstreet Data Universal Number System
Each applicant agency or organization must have a Dun and Bradstreet Data Universal Numbering System (DUNS) number to apply for a grant or cooperative agreement from the Federal Government. The DUNS number is a nine-digit identification number, which uniquely identifies business entities. Obtaining a DUNS number is easy and there is no charge. To obtain a DUNS number, please go to the following Internet address: http://fedgov.dnb.com/webform/displayHomePage.do;jsessionid=D12B99D19654F9B26C193B1EFDE3430B. From the home page, 1) click on "Begin DUNS Search/Request Process", 2) select country and submit your organization information. A DUNS number should be created within one day. Please direct any questions to firstname.lastname@example.org.
For more information, see the HHS/CDC Web site at the following Internet address: http://www.cdc.gov/od/pgo/funding/grantmain.htm.
If the application form does not have a DUNS number field, please write the DUNS number at the top of the first page of the application, and/or include the DUNS number in the cover letter that accompanies the application.
HHS/CDC strongly encourages the applicant to submit the application electronically by using the forms and instructions posted for this announcement on www.Grants.gov, the official Federal agency-wide E-grant Web site. Only applicants who apply on-line may forego submitting paper copies of all application forms.
Registering an organization through www.Grants.gov is the first step in submitting applications online. Registration information is located in the “Get Registered” screen of www.Grants.gov. For Foreign Organizations, the next step would be to obtain an NATO Commercial and Governmental Entity (NCAGE) Code http://www.cdc.gov/od/pgo/funding/grantmain.htm. While application submission through www.Grants.gov is optional, applicants are strongly encouraged to use this online tool.
Key tips for Registration on Grants.gov:
If technical difficulties are encountered in Grants.gov, customer service may be obtained by e-mail at email@example.com, or by phone 1-800-518-4726 (1-800-518-GRANTS). The Customer Support Center is open from 7:00 a.m. to 9:00 p.m. Eastern Standard Time, Monday through Friday.
Application forms and instructions are available on the HHS/CDC Web site, at the following Internet address: http://www.cdc.gov/od/pgo/funding/forms.shtm.
If access to the Internet is not available, or if difficulty is encountered in accessing the forms on-line, contact the HHS/CDC Procurement and Grants Office Technical Information Management Section (PGO-TIM) staff at 770-488-2700, who can mail the application forms.
IV.2. Content and Form of Submission
A Project Abstract must be submitted with the application forms. The abstract must be submitted in the following format:
The Project Abstract must contain a summary of the proposed activity suitable for dissemination to the public. It should be a self-contained description of the project and should contain a statement of objectives and methods to be employed. It should be informative to other persons working in the same or related fields as well as understandable to a technically literate lay reader. This abstract must not include any proprietary/confidential information.
A project narrative must be submitted with the application forms. The narrative must be submitted in the following format:
The narrative should address activities the applicant will conduct over the entire project period, and must include the following items, in the order listed:
Applicants may include additional information in appendices. The appendices and budget information will not count toward the narrative page limit. This additional information includes the following:
With staffing breakdown and justification, provide a line-item budget and a narrative with justification for all requested costs. Be sure to include, if any, in-kind support or other contributions provided by the national Government and its donors as part of the total project, but for which funding is not being requested.
Budgets must be consistent with the purpose, objectives of the Emergency Plan and the program activities listed in this announcement and must include the following:
o Line-item breakdown and justification for all personnel, i.e., name, position title, annual salary, percentage of time and effort, and amount requested.
For each contract, list the following: (1) name of proposed contractor; (2) breakdown and justification for estimated costs; (3) description and scope of activities the contractor will perform; (4) period of performance; (5) method of contractor selection (e.g., competitive solicitation); and (6) methods of accountability. Applicants should, to the greatest extent possible, employ transparent and open competitive processes to choose contractors;
Additional requirements that could require submission of additional documentation with the application appear in Section “VI.2. Administrative and National Policy Requirements.”
Application Deadline Date: September 12, 2007
Explanation of Deadlines: The HHS/CDC Procurement and Grants Office must receive applications by 5:00 p.m. Eastern Time on the deadline date.
HHS/CDC will consider applications completed on-line through Grants.gov as formally submitted when the applicant organization’s Authorizing Official electronically submits the application to www.grants.gov. The application will be electronically time/date stamped, which will serve as receipt of submission. Applicants will receive an e-mail notice of receipt when HHS/CDC receives the application.
HHS/CDC will consider electronic applications as having met the deadline if the applicant organization’s Authorizing Official has submitted the application electronically to Grants.gov on or before the deadline date and time.
If an applicant submits an application by the United States Postal Service or commercial delivery service, the applicant must ensure the carrier will be able to guarantee delivery by the closing date and time. If HHS/CDC receives the submission after the closing date because of (1) carrier error, when the carrier accepted the package with a guarantee for delivery by the closing date and time; or (2) significant weather delays or natural disasters, the applicant will have the opportunity to submit documentation of the carrier’s guarantee. If the documentation verifies a carrier problem, HHS/CDC will consider the submission as having been received by the deadline.
If an applicant submits a hard-copy application, HHS/CDC will not notify the applicant upon receipt of the submission. If questions arise on the receipt of the application, the applicant should first contact the carrier. If the applicant still has questions, it should contact the HHS/CDC staff at (770) 488-2700. The applicant should wait two to three days after the submission deadline before calling. This will allow time for HHS/CDC to process and log submissions.
This announcement is the definitive guide on application content, submission address, and deadline. It supersedes information provided in the application instructions. If the application submission does not meet the deadline above, it will not be eligible for HHS/CDC review. HHS/CDC will notify the applicant the application did not meet the submission requirements.
IV.4. Intergovernmental Review of Applications
Executive Order 12372 does not apply to this program.
IV.5. Funding Restrictions
Restrictions, which applicants must take into account while writing the budget, are as follows:
The U.S. Government is opposed to prostitution and related activities, which are inherently harmful and dehumanizing, and contribute to the phenomenon of trafficking in persons.
Any entity that receives, directly or indirectly, U.S. Government funds in connection with this document (“recipient”) cannot use such U.S. Government funds to promote or advocate the legalization or practice of prostitution or sex trafficking. Nothing in the preceding sentence shall be construed to preclude the provision to individuals of palliative care, treatment, or post-exposure pharmaceutical prophylaxis, and necessary pharmaceuticals and commodities, including test kits, condoms, and, when proven effective, microbicides.
A recipient that is otherwise eligible to receive funds in connection with this document to prevent, treat, or monitor HIV/AIDS shall not be required to endorse or utilize a multisectoral approach to combating HIV/AIDS, or to endorse, utilize, or participate in a prevention method or treatment program to which the recipient has a religious or moral objection. Any information provided by recipients about the use of condoms as part of projects or activities that are funded in connection with this document shall be medically accurate and shall include the public health benefits and failure rates of such use.
In addition, any recipient must have a policy explicitly opposing prostitution and sex trafficking. The preceding sentence shall not apply to any “exempt organizations” (defined as the Global Fund to Fight AIDS, Tuberculosis and Malaria, the World Health Organization and its six Regional Offices, the International AIDS Vaccine Initiative or any United Nations agency).
The following definition applies for purposes of this clause:
· Sex trafficking means the recruitment, harboring, transportation, provision, or obtaining of a person for the purpose of a commercial sex act. 22 U.S.C. § 7102(9).
All recipients must insert provisions implementing the applicable parts of this section, “Prostitution and Related Activities,” in all subagreements under this award. These provisions must be express terms and conditions of the subagreement, must acknowledge that compliance with this section, “Prostitution and Related Activities,” is a prerequisite to receipt and expenditure of U.S. Government funds in connection with this document, and must acknowledge that any violation of the provisions shall be grounds for unilateral termination of the agreement prior to the end of its term. Recipients must agree that HHS may, at any reasonable time, inspect the documents and materials maintained or prepared by the recipient in the usual course of its operations that relate to the organization’s compliance with this section, “Prostitution and Related Activities.”
All prime recipients that receive U.S. Government funds (“prime recipients”) in connection with this document must certify compliance prior to actual receipt of such funds in a written statement that makes reference to this document (e.g., “[Prime recipient's name] certifies compliance with the section, “Prostitution and Related Activities.”) addressed to the agency’s grants officer. Such certifications by prime recipients are prerequisites to the payment of any U.S. Government funds in connection with this document.
Recipients' compliance with this section, “Prostitution and Related Activities,” is an express term and condition of receiving U.S. Government funds in connection with this document, and any violation of it shall be grounds for unilateral termination by HHS of the agreement with HHS in connection with this document prior to the end of its term. The recipient shall refund to HHS the entire amount furnished in connection with this document in the event HHS determines the recipient has not complied with this section, “Prostitution and Related Activities.”
Guidance for completing the budget appears on the HHS/CDC Web site, at the following Internet address:
IV.6. Other Submission Requirements
Application Submission Address:
HHS/CDC strongly encourages applicants to submit applications electronically at www.Grants.gov. The application package is available at www.Grants.gov. Applicants are able to complete it off-line, and then upload and submit the application via the Grants.gov Web site. HHS/CDC will not accept e-mail submissions. If technical difficulties are encountered in Grants.gov, customer service may be reached by e-mail at firstname.lastname@example.org, or by phone at 1-800-518-4726 (1-800-518-GRANTS). The Customer Support Center is open from 7:00 a.m. to 9:00 p.m., Eastern Time, Monday through Friday.
HHS/CDC recommends applicants submit their applications to Grants.gov early enough to resolve any unanticipated difficulties prior to the deadline. Applicants may also
submit a back-up paper submission of the application. HHS/CDC must receive any such paper submission in accordance with the requirements for timely submission detailed in Section IV.3. of the grant announcement. The applicant must clearly mark the paper submission: “BACK-UP FOR ELECTRONIC SUBMISSION.” The paper submission must conform to all requirements for non-electronic submissions. If HHS/CDC receives both electronic and back-up paper submissions by the deadline, the electronic version will be considered as the official submission.
The applicant must submit all application attachments using a PDF file format when submitting via Grants.gov. Directions for creating PDF files are available on the Grants.gov Web site. Use of file formats other than PDF could make the file unreadable for our staff.
Applicants should submit the original and two hard copies of the application by mail or express delivery service to:
2920 Brandywine Road, MS E-14
Atlanta, GA 30341
Applicants are required to provide specific measures of effectiveness that will demonstrate the accomplishment of the various identified objectives of the cooperative agreement. Measures of effectiveness must relate to the performance goals stated in the “Purpose” section of this announcement. Measures must be objective and quantitative, and must measure the intended outcome. Applicants must submit the measures of effectiveness with the application, and they will be an element of evaluation.
HHS/CDC will evaluate the application against the following criteria:
Ability to Carry Out the Proposal (20 points)
Does the applicant demonstrate the local experience in Botswana and institutional capacity (both management and technical) to achieve the goals of the project with documented good-governance practices? Does the applicant have the ability to coordinate and collaborate with existing Emergency Plan partners and other donors, including the Global Fund and other U.S. Government Departments and agencies involved in implementing the Emergency Plan, including the U.S. Agency for International Development? Is there evidence of leadership support and evidence of current or past efforts to enhance HIV prevention? Does the applicant have the capacity to reach rural and other underserved populations in Botswana? Does the organization have the ability to target audiences that frequently fall outside the reach of the traditional media, and in local languages? To what extent does the applicant provide letters of support?
Technical and Programmatic Approach (20 points)
Does the application include an overall design strategy, including measurable time lines, clear monitoring-and-evaluation procedures, and specific activities for meeting the proposed objectives? Does the applicant display knowledge of the strategy, principles and goals of the President's Emergency Plan for AIDS Relief, and are the proposed activities consistent with and pertinent to that strategy and those principles and goals? Does the applicant describe activities that are evidence-based, realistic, achievable, measurable and culturally appropriate to achieve the goals of the Emergency Plan? Does the application propose to build on and complement the current national response in Botswana with evidence-based strategies designed to reach underserved populations and meet the goals of the Emergency Plan? Does the application include reasonable estimates of outcome targets? (For example, the numbers of sites to be supported, number of clients the program will reach.) To what extent does the applicant propose to work with other organizations? The reviewers will assess the feasibility of the applicant's plan to meet the target goals, whether the proposed use of funds is efficient, and the extent to which the specific methods described are sensitive to the local culture.
Capacity-Building (15 points)
Does the applicant have a proven track-record of building the capacity of indigenous organizations and individuals? Does the applicant have relevant experience in using participatory methods and approaches, in project planning and implementation? Does the applicant describe an adequate and measurable plan to progressively build the capacity of local organizations and of target beneficiaries to respond to the epidemic? If not a local indigenous organization, does the applicant articulate a clear exit strategy, which will maximize the legacy of this project in the intervention communities? Does the capacity-building plan clearly describe how it will contribute to a) improved quality and geographic coverage of service delivery to achieve the "2,7,10" targets of the Emergency Plan, and b) (if not a local indigenous organization) an evolving role of the prime beneficiary with transfer of critical technical and management competence to local organizations/sites in support of a decentralized response?
Monitoring and Evaluation (15 points)
Does the applicant demonstrate the local experience and capability to implement rigorous monitoring and evaluation of the project? Does the applicant describe a system for reviewing and adjusting program activities based on monitoring information obtained by using innovative, participatory methods and standard approaches? Does the plan include indicators developed for each program milestone, and incorporated into the financial and programmatic reports? Are the indicators consistent with the Emergency Plan Indicator Guide? Is the system able to generate financial and program reports to show disbursement of funds, and progress towards achieving the numerical objectives of the President's Emergency Plan? Is the plan to measure outcomes of the intervention, and the manner in which they will be provided, adequate? Is the monitoring-and-evaluation plan consistent with the principles of the "Three Ones?" Applicants must define specific output and outcome indicators must be defined in the proposal, and must have realistic targets in line with the targets addressed in the Activities section of this announcement.
Understanding of the Problem (10 points)
Does the applicant demonstrate a clear and concise understanding of the current national HIV/AIDS response and the cultural and political context relevant to the programmatic areas targeted? Does the applicant display an understanding of the Five-Year Strategy and goals of the President's Emergency Plan? To what extent does the applicant justify the need for this program within the target community?
Personnel (10 points)
Does the organization employ staff fluent in local languages who will work on this project? Are the staff roles clearly defined? As described, will the staff be sufficient to meet the goals of the proposed project? If not an indigenous organization, does the staff plan adequately involve local individuals and organizations? Are staff involved in this project qualified to perform the tasks described? Curricula vitae provided should include information that they are qualified in the following: management of HIV/AIDS prevention activities, especially confidential, voluntary counseling and testing; and the development of capacity-building among and collaboration between Governmental and non-governmental partners.
Administration and Management (10 points)
Does the applicant provide a clear plan for the administration and management of the proposed activities, and to manage the resources of the program, prepare reports, monitor and evaluate activities, audit expenditures and produce collect and analyze performance data? Is the management structure for the project sufficient to ensure speedy implementation of the project? If appropriate, does the applicant have a proven track record in managing large laboratory budgets; running transparent and competitive procurement processes; supervising consultants and contractors; using subgrants or other systems of sharing resources with community-based organizations, faith-based organizations or smaller non-governmental organizations; and providing technical assistance in laboratory or pharmacy management? The grantee must demonstrate an ability to submit quarterly reports in a timely manner to the HHS/CDC office.
Budget (Reviewed, but not scored)
Is the itemized budget for conducting the project, along with justification, reasonable and consistent with stated objectives and planned program activities? Is the budget itemized, well-justified and consistent with the Five-Year Strategy (2003-2008) and goals of the President's Emergency Plan and Emergency Plan activities? If applicable, are there reasonable costs per client reached for both year one and later years of the project?
V.2. Review and Selection Process
The HHS/CDC Procurement and Grants Office (PGO) staff will review applications for completeness, and the HHS Global AIDS Program will review them for responsiveness. Incomplete applications and applications that are non-responsive to the eligibility criteria will not advance through the review process. Applicants will receive notification that their application did not meet submission requirements.
An objective review panel will evaluate complete and responsive applications according to the criteria listed in the “V.1. Criteria” section above. All persons who serve on the panel will be external to the U.S. Government Country Program Office in Botswana. The panel may include both Federal and non-Federal participants.
In addition, the following factors could affect the funding decision:
While U.S.-based organizations are eligible to apply, we will give preference to existing national/Botswana, regional/Southern Africa organizations and international organizations with experience or a presence in Botswana. The applicant should have experience in both human resource management and implementation of contracting/consulting work for HIV/AIDS prevention, care and treatment, strategic information or should partner with/sub-grant to an organization that has such expertise.
The recipient must be able to work within the region and have existing infrastructure to ensure the timely recruitment of individuals and organizations for CDC and PEPFAR-supported human capacity development projects/activities.
VI.1. Award Notices
Successful applicants will receive a Notice of Award (NoA) from the HHS/CDC Procurement and Grants Office. The NoA shall be the only binding, authorizing document between the recipient and HHS/CDC. An authorized Grants Management
Officer will sign the NoA, and mail it to the recipient fiscal officer identified in the application.
Unsuccessful applicants will receive notification of the results of the application review by mail.
VI.2. Administrative and National Policy Requirements
Successful applicants must comply with the administrative requirements outlined in 45 CFR Part 74 and Part 92, as appropriate. The following additional requirements apply to this project:
Additional information on the requirements is available on the HHS/CDC Web site, at the following Internet address: http://www.cdc.gov/od/pgo/funding/Addtl_Reqmnts.htm.
CDC Assurances and Certifications can be found on the CDC Web site, at the following Internet address: http://www.cdc.gov/od/pgo/funding/foamain.htm.
For more information on the Code of Federal Regulations, see the National Archives and Records Administration, at the following Internet address: http://www.access.gpo.gov/nara/cfr/cfr-table-search.html.
VI.3. Reporting Requirements
The applicant must provide HHS/CDC with an original, plus two hard copies, of the following reports:
1. Interim progress report, due no less than 90 days before the end of the budget period. The progress report will serve as the non-competing continuation application, and must contain the following elements:
a. Activities and Objectives for the Current Budget Period;
b. Financial Progress for the Current Budget Period;
c. Proposed Activity and Objectives for the New Budget Period Program;
e. Measures of Effectiveness, including progress against the numerical goals of the President's Emergency Plan for AIDS Relief for Botswana; and
f. Additional Requested Information;
2. Quarterly progress reports, due 30 days after the end of each quarter. Reports should include progress against the numerical goals of the President's Emergency Plan for AIDS Relief for Botswana;
3. Financial status report, due no more than 90 days after the end of the budget period; and
4. Final financial performance reports, due no more than 90 days after the end of the project period.
Recipients must mail the reports to the Grants Management Specialist listed in the "VII. Agency Contacts" section of this announcement.
HHS/CDC encourages inquiries concerning this announcement.
For general questions, contact:
Procurement and Grants Office
Centers for Disease Control and Prevention
U.S. Department of Health and Human Services
2920 Brandywine Road, MS E-14
Atlanta, GA 30341
For program technical assistance, contact:
Thierry Roels, Project Officer
Centers for Disease Control and Prevention
U.S. Department of Health and Human Services
Centers for Disease Control and Prevention
Global AIDS Program
Telephone: 267 390-1696
For financial, grants management, or budget assistance, contact:
Teresa Belcher, Grants Management Specialist
Procurement and Grants Office
Centers for Disease Control and Prevention
U.S. Department of Health and Human Services
2920 Brandywine Road, Mail stop: K-75
Atlanta, GA 30341
CDC Telecommunications for the hearing impaired or disabled is available at: TTY 770-488-2783.
VIII. Other Information
Other HHS/CDC funding opportunity announcements are available on the HHS/CDC Web site, Internet address: http://www.cdc.gov/od/pgo/funding/FOAs.htm.
and on the web site of the HHS Office of Global Health Affairs, Internet address: www.globalhealth.gov.
CDC Home Page: http://www.cdc.gov
CDC Funding Web Page: http://www.cdc.gov/od/pgo/funding/FOAs.htm
CDC Forms Web Page:http://www.cdc.gov/od/pgo/funding/grants/app_and_forms.shtm