An amendment was made to this Funding Opportunity

Announcement on April 9, 2008 to the following sections:

III.3. Other

Special Requirements:

○ Table illustrating detailed work plan to include goals, objectives, and activities to achieve the objectives, a timeline, responsible staff, and performance indicators. (Sample work plan is attached)

ALL AMENDMENTS ARE NOTED IN RED TYPE.

U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES

Centers for Disease Control and Prevention (CDC)

Early Hearing Detection and Intervention (EHDI)Tracking, Surveillance and Integration

Announcement Type: New

Funding Opportunity Number: CDC-RFA-DD08-803

Catalog of Federal Domestic Assistance Number: 93.283 Centers for Disease Control and Prevention Investigations and Technical Assistance

Key Dates:

Letter of Intent Deadline: March 28, 2008

Application Deadline: April 28, 2008

I. Funding Opportunity Description

Authority: This program is authorized under Sections 311, 317(k)(2), 317(C), and 399M(b) of the Public Health Service Act, [42U.S.C. Sections 243, 247b(k)(2), 247b-4 and 280g-1(b)], as amended.

Background: National goals have been established to ensure hearing screening for all newborns no later than one month of age, diagnostic audiologic evaluation no later than three months of age for those who do not pass the screening and enrollment in early intervention services no later than six (6) months of age for those identified with hearing loss. These three goals are frequently referred to as the “1-3-6” Early Hearing Detection and Intervention (EHDI) plan and reflect recommendation and endorsements of several federal agencies and national organizations.

Purpose: The purpose of the program is to (1) Enhance the tracking and surveillance systems for the EHDI program to accurately identify, match, and collect unduplicated individual identifiable data (not estimated or aggregated) at the State/Territorial EHDI program level, (2) Enhance the capacity of EHDI state and territorial programs to accurately report the status of every occurrent birth throughout the EHDI process for the purpose of evaluating the progress of the National EHDI goals, and (3) Develop and Enhance the capacity of EHDI programs to integrate the EHDI system with other State/territorial screening, tracking and surveillance programs that identify children with special health needs. This program addresses the “Healthy People 2010” focus area(s) of “Vision and Hearing”.

Measurable outcomes of the program will be in alignment with one (or more) of the following performance goal(s) for the National Center on Birth Defects and Developmental Disabilities: “Improve the Health and Quality of Life of Americans with Disabilities

This announcement is only for non-research activities supported by CDC or ATSDR. If research is proposed, the application will not be reviewed. For the definition of research, please see the CDC Web site at the following Internet address: http://www.cdc.gov/od/science/regs/hrpp/researchDefinition.htm

Activities:

Awardees’ activities for this program are as follows:

Enhance the tracking and surveillance system to improve methods to accurately identify, match, and collect unduplicated individual identifiable data (not estimated or aggregated) at the State and Territorial program level. Secure authenticated role-based web reporting is encouraged.
Conduct all tracking and surveillance activities as described in the detailed work plan that outlines overall program goals, SMART (specific, measurable, attainable, realistic and time phased) objectives, and activities for each objective, timeline, responsible staff, and measures of effectiveness.
Collaborate with potential reporting sources such as birthing facilities, diagnostic centers, audiologist and otolaryngology services, physicians and Part C (refers to “Part C” of the Individuals with Disabilities Act (IDEA) which supports the provision of early interventions services to infants and toddlers with disabilities and their families ) and other early intervention services to develop an EHDI reporting protocol.
Collaborate with multiple sources including vital records, birth defects registries, immunization registries, bloodspot programs, and Part C and other early intervention services to increase data sharing, integration and linkage.
Collaborate with other state and territorial EHDI programs, CDC and other federal and national agencies on effective mechanisms for obtaining screening data across EHDI programs.
Monitor the status and progress of every occurrent birth statewide through the three components of the EHDI process (screening and rescreening, audiologic and medical evaluation, and early intervention services).
Report standardized aggregated information extracted from unduplicated individual identifiable data on screening results, including but not limited to: child date of birth, infant gender, maternal demographics (age, race, ethnicity, and education level), date of screen, and results (e.g. pass/not pass);
Report standardized aggregated information extracted from unduplicated individual identifiable data on diagnostic results, including but not limited to: ear specific diagnosis (type and severity of hearing loss, i.e. minimal and unilateral), maternal demographics, and date of diagnosis. Infants and children with temporary hearing loss due to otitis media should not be included;
Report standardized aggregated information extracted from unduplicated individual identifiable data on intervention service data including but not limited to: maternal demographics, data of referral to Part C or other early intervention services, and date of enrollment in services;
Develop or improve mechanisms to identify and collect standardized data on unduplicated individual infants and children with late onset or progressive hearing loss;
Develop an analytic plan to address loss to follow-up rates including but not limited to the following elements: differences between key variables such as; birthing facility, false positive rates, demographic differences (racial ethnic sub populations, gender, maternal age and education) and seasonal variations or other timing differences or geographic locations (urban vs. rural);
Develop a quality assurance and improvement plan to monitor the accuracy and quality of data reported to the EHDI program (e.g. conduct independent chart reviews at hospitals, private providers, birthing facilities, and diagnostic centers);
Develop an evaluation plan to monitor progress toward meeting program goals and objectives and to assess the timeliness, completeness, and success of the project (applicants are encouraged to review the Morbidity and Mortality Weekly Report (MMWR) Recommendations and Reports “Updated Guidelines for Evaluating Public health Surveillance Systems” July 27, 2001/50(RR13);1-35 available at http:/www.cdc.gov/mmwr/PDF/RR/RR5013.pdf and “Framework for Program Evaluation in Public Health” September 17, 1999/48(RR11);1-40 available at http://www.cdc.gov /mmwr/PDF/RR/RR4811.pdf).
Attend the annual National EHDI conference for the purpose of sharing the latest information and collaborating with other experts in the field of early hearing loss on best practices in early hearing detection and surveillance.

In a cooperative agreement, CDC staff is substantially involved in the program activities, above and beyond routine grant monitoring.

CDC activities for this program are as follows:

Assist in designing, developing, and evaluating methodologies and approaches used in EHDI program data collection and analysis of data across sites.
Facilitate collaborative efforts to compile and disseminate program results through presentations and publications;
Assist and provide technical assistance to EDHI programs on enhancement of surveillance systems including hospitals, audiologists, otolaryngologist, physicians, and Part C and other early intervention services;
Assist in analyzing surveillance data related to EHDI activities;
Assist in designing, developing and evaluating plans to address loss to follow-up rates;
Assist in monitoring EHDI program progress based on implementation of individual program evaluation plans;
Assist with State and Territorial EHDI program’s integration and linking efforts with vital statistics, immunization and other childhood registries.

II. Award Information

Type of Award: Cooperative Agreement

CDC’s involvement in this program is listed in the Activities Section above.

Award Mechanism: [UR3 Health Investigations and Assessments of Control, Prevention, and Testing Methods – Cooperative Agreements http://pgo.cdc.gov/pgo/webcache/Tools/Final_Activity_Codes.xls__5-19-06.xls]

Fiscal Year Funds: 2008

Approximate Current Fiscal Year Funding: $ 7,200,000

Approximate Total Project Period Funding: $21,600,000 (This amount is an estimate, and is subject to availability of funds.) This amount includes both direct and indirect costs.

Approximate Number of Awards: 45

Approximate Average Award: $ 150,000 (This amount is for the first 12-month budget period, and includes both direct and indirect costs.)

Floor of Individual Award Range: None

Ceiling of Individual Award Range: $200,000 (This ceiling is for the first 12-month budget period.) This is the total cost and includes indirect cost

Anticipated Award Date: July 1, 2008

Budget Period Length: Twelve (12) months

Project Period Length: Three (3) years

Throughout the project period, CDC’s commitment to continuation of awards will be conditioned on the availability of funds, evidence of satisfactory progress by the recipient (as documented in required reports), and the determination that continued funding is in the best interest of the Federal government.

III. Eligibility Information

III.1. Eligible Applicants

Eligible applicants that can apply for this funding opportunity are listed below:

· State and local governments or their Bona Fide Agents (this includes the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, the Commonwealth of the Northern Marianna Islands, American Samoa, Guam, the Federated States of Micronesia, the Republic of the Marshall Islands, and the Republic of Palau)

A Bona Fide Agent is an agency/organization identified by the state as eligible to submit an application under the state eligibility in lieu of a state application. If applying as a bona fide agent of a state or local government, a letter from the state or local government as documentation of the status is required. Attach with “Other Attachment Forms” when submitting via www.grants.gov.

Eligibility is limited to State/Territorial agencies or their Bona Fide agents because they have the public health authority and/or legislative mandate to conduct Universal Newborn Hearing Screening (UNHS) activities which include monitoring and tracking the disposition of every occurrent birth in the state. This authority allows them to work collaboratively with multiple reporting sources including vital records, birthing facilities, diagnostic centers, audiologist, early intervention services, birth defect registries, immunization registries and bloodspot programs to ensure accurate monitoring and tracking of all births statewide. They also have the experience, capacity, expertise, and resources to complete the comprehensive activities for this statewide surveillance program.

III.2. Cost Sharing or Matching

Cost sharing or matching funds are not required for this program.

III.3. Other

If a funding amount greater than the ceiling of the award range is requested, the application will be considered non-responsive and will not be entered into the review process. The applicant will be notified that the application did not meet the submission requirements.

Special Requirements:

If the application is incomplete or non-responsive to the special requirements listed in this section, it will not be entered into the review process. The applicant will be notified the application did not meet submission requirements.

Late applications will be considered non-responsive. See section “IV.3. Submission Dates and Times” for more information on deadlines.

Applicant must upload additional documentation in Grants.gov under “Other Attachment Forms in the application appendices. The appendices will not count toward the narrative page limit:

Letters of support - a signed letter of support must detail specific roles and commitments from the partner;
Organizational chart
Job descriptions (including filled and vacant positions)
Curriculum Vitae or Resume for key personnel
Data flowchart
Table illustrating detailed work plan to include goals, objectives, and activities to achieve the objectives, a timeline, responsible staff, and performance indicators. (Sample work plan is attached) See Attachment A at the end of this document for Sample Work Plan.

Note: Title 2 of the United States Code Section 1611 states that an organization described in Section 501(c)(4) of the Internal Revenue Code that engages in lobbying activities is not eligible to receive Federal funds constituting a grant, loan, or an award.

IV. Application and Submission Information

IV.1. Address to Request Application Package

To apply for this funding opportunity use the application forms package posted in Grants.gov.

Electronic Submission:

CDC strongly encourages the applicant to submit the application electronically by utilizing the forms and instructions posted for this announcement on www.Grants.gov, the official Federal agency wide E-grant Web site. Only applicants who apply on-line are permitted to forego paper copy submission of all application forms.

Registering your organization through www.Grants.gov is the first step in submitting applications online. Registration information is located in the “Get Registered” screen of www.Grants.gov. While application submission through www.Grants.gov is optional, we strongly encourage you to use this online tool.

Please visit www.Grants.gov at least 30 days prior to filing your application to familiarize yourself with the registration and submission processes. Under “Get Registered,” the one-time registration process will take three to five days to complete; however, as part of the Grants.gov registration process, registering your organization with the Central Contractor Registry (CCR) annually, could take an additional one to two days to complete. We suggest submitting electronic applications prior to the closing date so if difficulties are encountered, you can submit a hard copy of the application prior to the deadline.

Paper Submission:

Application forms and instructions are available on the CDC Web site, at the following Internet address: http://www.cdc.gov/od/pgo/funding/grants/app_and_forms.shtm

If access to the Internet is not available, or if there is difficulty accessing the forms on-line, contact the CDC Procurement and Grants Office Technical Information Management Section (PGO-TIMS) staff at 770-488-2700 and the application forms can be mailed.

IV.2. Content and Form of Submission

Letter of Intent (LOI):

Prospective applicants are asked to submit a letter of intent that includes the following information:

Descriptive title of proposed project.
Name, address, and telephone number of the Principal Investigator/Project Director.
Names of other key personnel.
Participating institutions.
Number and title of this funding opportunity.

Application:

A Project Abstract must be submitted with the application forms. All electronic project abstracts must be uploaded in a PDF file format when submitting via Grants.gov. The abstract must be submitted in the following format, if submitting a paper application:

Maximum of 2-3 paragraphs.

Font size: 12 point unreduced, Times New Roman
Single spaced
Paper size: 8.5 by 11 inches
Page margin size: One inch

The Project Abstract must contain a summary of the proposed activity suitable for dissemination to the public. It should be a self-contained description of the project and should contain a statement of objectives and methods to be employed. It should be informative to other persons working in the same or related fields and insofar as possible understandable to a technically literate lay reader. This Abstract must not include any proprietary/confidential information.

A project narrative must be submitted with the application forms. All electronic narratives must be uploaded in a PDF file format when submitting via Grants.gov. The narrative must be submitted in the following format, if submitting a paper application:

Maximum number of pages: 25 if your narrative exceeds the page limit, only the first pages which are within the page limit will be reviewed.

Font size: 12 point unreduced, Times New Roman
[Double spaced
Paper size: 8.5 by 11 inches
Page margin size: One inch
Printed only on one side of page.
Number all narrative pages; not to exceed the maximum number of pages.
Paper application should be held together only by rubber bands or metal clips; not bound in any other way.

The narrative should address activities to be conducted over the entire project period and must include the following items in the order listed:

Background and need –Provide a detailed description of current EHDI program including reporting protocols, data systems, collaborative relationships, and state legislation regarding Universal Newborn Hearing Screening.
Work Plan – Provide a detailed plan that includes program goals, objectives that are specific, measurable, attainable, realistic, and time phased (SMART) which describes a process to establish or improve methods to identify, match, collect and report standardized unduplicated individual identifiable data.
Collaborative efforts - Describe past, current, and proposed collaboration with potential reporting sources within the reporting area that provide data or resources in addressing early hearing screening, evaluation, and intervention services; provide documentation, including letters of support, memorandum of understanding or agreement (MOA or MOU) that are dated within the past three months that describe a specific commitment toward the efforts of the state/territorial EHDI program.
Program capacity – Describe state and local resources, program infrastructure, current and prior experience EHDI program experience tracking and monitoring EHDI surveillance activities.
Staffing and Management Plan - Provide a description of staffing, staffing experience and background, job descriptions for key personnel, whether or not funded by this cooperative agreement to implement the activities of this program.
Evaluation Plan – Describe a plan to monitor progress using process and output measures to assess timeliness, completeness and impact. Include a quality assurance and improvement plan to monitor the accuracy and quality of data.

Additional information may be included in the application appendices. The appendices will not be counted toward the narrative page limit. This additional information includes:

Letters of support
Organizational chart
Job descriptions
Curriculum Vitae or Resumes for key personnel
Data Flow chart
Work plan table (Gantt chart)

Additional information submitted via Grants.gov should be uploaded in a PDF file format, and should be named:

Attachments should be labeled as follows: State abbreviation, document name and extension name (e.g. GA.OrgChart.doc).

No more than 10 should be uploaded per application.

The agency or organization is required to have a Dun and Bradstreet Data Universal Numbering System (DUNS) number to apply for a grant or cooperative agreement from the Federal government. The DUNS number is a nine-digit identification number, which uniquely identifies business entities. Obtaining a DUNS number is easy and there is no charge. To obtain a DUNS number, access the Dun and Bradstreet website or call 1-866-705-5711.

Additional requirements that may request submission of additional documentation with the application are listed in section “VI.2. Administrative and National Policy Requirements.”

IV.3. Submission Dates and Times

Letter of Intent (LOI) Deadline Date: March 28, 2008

Application Deadline Date: April 28, 2008

Explanation of Deadlines: Applications must be received in the CDC Procurement and Grants Office by 5:00 p.m. Eastern Time on the deadline date.

Applications must be submitted electronically at www.Grants.gov. Applications completed on-line through Grants.gov are considered formally submitted when the applicant organization’s Authorizing Organization Representative (AOR) electronically submits the application to www.Grants.gov. Electronic applications will be considered as having met the deadline if the application has been successfully submitted electronically by the applicant organization’s AOR to Grants.gov on or before the deadline date and time.

When submission of the application is done electronically through Grants.gov (http://www.grants.gov), the application will be electronically time/date stamped and a tracking number will be assigned, which will serve as receipt of submission. The AOR will receive an e-mail notice of receipt when HHS/CDC receives the application.

This announcement is the definitive guide on LOI and application content, submission address, and deadline. It supersedes information provided in the application instructions. If the application submission does not meet the deadline above, it will not be eligible for review. The application face page will be returned by HHS/CDC with a written explanation of the reason for non-acceptance. The applicant will be notified the application did not meet the submission requirements.

IV.4. Intergovernmental Review of Applications

The application is subject to Intergovernmental Review of Federal Programs, as governed by Executive Order (EO) 12372. This order sets up a system for state and local governmental review of proposed federal assistance applications. Contact the state single point of contact (SPOC) as early as possible to alert the SPOC to prospective applications and to receive instructions on the State’s process. Visit the following Web address to get the current SPOC list:

http://www.whitehouse.gov/omb/grants/spoc.html

IV.5. Funding Restrictions

Restrictions, which must be taken into account while writing the budget, are as follows:

Recipients may not use funds for research.
Recipients may not use funds for clinical care.
Recipients may only expend funds for reasonable program purposes, including personnel, travel, supplies, and services, such as contractual.
Awardees may not generally use HHS/CDC/ATSDR funding for the purchase of furniture or equipment. Any such proposed spending must be identified in the budget.
The direct and primary recipient in a cooperative agreement program must perform a substantial role in carrying out project objectives and not merely serve as a conduit for an award to another party or provider who is ineligible.

Reimbursement of pre-award costs is not allowed.

Funds may not be used to supplant other available applicant or collaborating agency funds or to supplant State/Territorial funds available for screening, diagnosis, intervention or tracking for hearing loss or other disorders detected by newborn screening.

If requesting indirect costs in the budget, a copy of the indirect cost rate agreement is required. If the indirect cost rate is a provisional rate, the agreement should be less than 12 months of age. The indirect cost rate agreement should be uploaded as a PDF file with “Other Attachment Forms” when submitting via Grants.gov.

The recommended guidance for completing a detailed justified budget can be found on the CDC Web site, at the following Internet address:

http://www.cdc.gov/od/pgo/funding/budgetguide.htm.

IV.6. Other Submission Requirements

LOI Submission Address: Submit the LOI by express mail, delivery service, fax, or E-mail to:

John Eichwald

CDC, National Center on Birth Defects and Developmental Disabilities

1600 Clifton Road, NE MS E-88

Phone: (404) 498-3961

Fax: (404) 498-3060

E-mail: jeichwald@cdc.gov

Although a letter of intent is not required, is not binding, and does not enter into the review of a subsequent application, the information that it contains allows CDC Program staff to estimate the potential review workload and plan the review.

The letter of intent is to be sent by the date listed in Section IV.3.A.

Application Submission Address:

Electronic Submission:

HHS/CDC strongly encourages applicants to submit applications electronically at www.Grants.gov. The application package can be downloaded from www.Grants.gov. Applicants are able to complete it off-line, and then upload and submit the application via the Grants.gov Web site. E-mail submissions will not be accepted. If the applicant has technical difficulties in Grants.gov, customer service can be reached by E-mail at support@grants.gov or by phone at 1-800-518-4726 (1-800-518-GRANTS). The Customer Support Center is open from 7:00a.m. to 9:00p.m. Eastern Time, Monday through Friday.

HHS/CDC recommends that submittal of the application to Grants.gov should be prior to the closing date to resolve any unanticipated difficulties prior to the deadline. Applicants may also submit a back-up paper submission of the application. Any such paper submission must be received in accordance with the requirements for timely submission detailed in Section IV.3. of the grant announcement. The paper submission must be clearly marked: “BACK-UP FOR ELECTRONIC SUBMISSION.” The paper submission must conform to all requirements for non-electronic submissions. If both electronic and back-up paper submissions are received by the deadline, the electronic version will be considered the official submission.

The applicant must submit all application attachments using a PDF file format when submitting via Grants.gov. Directions for creating PDF files can be found on the Grants.gov Web site. Use of file formats other than PDF may result in the file being unreadable by staff.

V. Application Review Information

V.1. Criteria

Applicants are required to provide measures of effectiveness that will demonstrate the accomplishment of the various identified objectives of the cooperative agreement. Measures of effectiveness must relate to the performance goals stated in the “Purpose” section of this announcement. Measures must be objective and quantitative and must measure the intended outcome. The measures of effectiveness must be submitted with the application and will be an element of evaluation.

The application will be evaluated against the following criteria:

Program Plan - Work plan (30 Points)

· Is there an effective and realistic plan to address the challenges, barriers, and problems, particularly those related to enhancing the tracking and surveillance system to minimize the loss to follow up

· Does the applicant list objectives that are specific, measurable, attainable, realistic, and time phased (SMART);

· Are the goals and objectives likely to be met within the time frame described by the applicant;

· Does the plan describe an effective process to establish or improve methods to identify, match, collect and report standardize unduplicated individual identifiable data for every occurrent birth through the three components of the EHDI process

· Does the applicant clearly describe the methods to be used to develop or improve reporting systems that ensure accurate tracking and surveillance of unduplicated individual identifiable data

· Does the applicant clearly describe the methods to be used to develop or improve reporting systems from multiple sources

· Does the applicant describe current and/or future plans for integrating their EHDI state data system with other child health reporting systems within the state

· Does the applicant describe mechanisms to identify and collect data on infants and children with late onset or progressive hearing loss.

· Does the plan provide activities, timeline, responsible staff, and measures of effectives for each objective

Evaluation Plan (25 points)

· Does the measurement of progress toward goals include health outcome indicators as well as process and output measures

· Is the plan well defined to monitor progress on activities and to assess the timeliness, completeness, and impact of the program

· Is there a quality assurance and improvement plan to monitor the accuracy and quality of data reported to the EHDI programs and to CDC

Program Capacity (15 points)

· Does the applicant describe the capacity and infrastructure of the program that would enable them to conduct the proposed activities

Background (10 points)

· Does the applicant describe the existing capacity of their EHDI program including state legislation, data systems, reporting protocols, collaborative relationships, etc.;

· Does the applicant describe the current program gaps and needs

Collaborative Efforts (10 Points)

· Does the applicant describe and document methods for collaboration with multiple data sources (including written assurances) such birthing facilities, linkage with other screening, tracking and surveillance programs

· Does the applicant provide letters of support that are recent and describe a specific role and commitment of the partner

· Does the applicant describe plans to work collaboratively with other state and territorial EHDI programs, CDC, and other federal and national agencies (e.g. HRSA, NAPHSIS, etc.) on effective mechanisms for obtaining screening, evaluation, and early intervention data

· Are the partners included in the work plan

Staffing and Management Plan (10 points)

· Is the applicant’s proposed staffing plan sufficient to accomplish the program goals

· Do key personnel have skills and experience to carry out the proposed activities

· Is there sufficient dedicated staff time to carry out the proposed activities

· Are staff roles, responsibilities, and timelines clearly defined

Budget (SF 424A) and Budget Narrative (Reviewed, but not scored)

V.2. Review and Selection Process

Applications will be reviewed for completeness by the Procurement and Grants Office (PGO) staff and for responsiveness jointly by the National Center on Birth Defects and Developmental Disabilities (NCBDDD) and PGO. Incomplete applications and applications that are non-responsive to the eligibility criteria will not advance through the review process. Applicants will be notified the application did not meet submission requirements.

An objective review panel will evaluate complete and responsive applications according to the criteria listed in the “V.1. Criteria” section above. The objective review process will follow the policy requirements as stated in the GPD 2.04 at http://198.102.218.46/doc/gpd204.doc. The objective review panel will consist of CDC employees with 100 % being from outside the funding Division and at least 50 % being from outside the funding Center who will be randomly assigned applications to review and score.

Applications will be funded in order by score and rank determined by the review panel

V.3. Anticipated Announcement Award Dates

May 2008 for a July 1, 2008 project start date.

VI. Award Administration Information

VI.1. Award Notices

Successful applicants will receive a Notice of Award (NoA) from the CDC Procurement and Grants Office. The NoA shall be the only binding, authorizing document between the recipient and CDC. The NoA will be signed by an authorized Grants Management Officer and emailed to the program director and a hard copy mailed to the recipient fiscal officer identified in the application.

Unsuccessful applicants will receive notification of the results of the application review by mail.

VI.2. Administrative and National Policy Requirements

Successful applicants must comply with the administrative requirements outlined in 45 CFR Part 74 and Part 92, as appropriate. The following additional requirements apply to this project:

AR-7 Executive Order 12372

AR-8 Public Health System Reporting Requirements
AR-9 Paperwork Reduction Act Requirements
AR-10 Smoke-Free Workplace Requirements
AR-11 Healthy People 2010
AR-12 Lobbying Restrictions
AR-21 Small, Minority and Women-owned Buisness
AR-23 Compliance with 45.C.F.R. Part 87
AR-24 Health Insurance Portability and Accountability Act Requirements
AR-25 Release and Sharing of Data
AR-26 National Historic Presentation Act of 1966
AR-27 Conference Disclaimer and Use of Logos

Additional information on the requirements can be found on the CDC Web site at the following Internet address: http://www.cdc.gov/od/pgo/funding/Addtl_Reqmnts.htm.

CDC Assurances and Certifications can be found on the CDC Web site at the following Internet address: http://www.cdc.gov/od/pgo/funding/grants/foamain.shtm

For more information on the Code of Federal Regulations, see the National Archives and Records Administration at the following Internet address: http://www.access.gpo.gov/nara/cfr/cfr-table-search.html

VI.3. Reporting Requirements

The applicant must provide CDC with an annual interim progress report via www.grants.gov:

1. The interim progress report is due no less than 90 days before the end of the budget period. The progress report will serve as the non-competing continuation application, and must contain the following elements:

· Standard Form (“SF”) 424S Form.

· SF-424A Budget Information-Non-Construction Programs.

· Budget Narrative.

· Indirect Cost Rate Agreement.

· Project Narrative.

Current Budget Period Progress

Current Budget Period Financial progress

New Budget proposed objectives and activities

Budget

Additional Requested information

Additionally, the applicant must provide CDC with an original, plus two hard copies of the following reports:

2. Annual progress report, due 90 days after the end of the budget period.

· Background and Update Narrative

· Goals and Objectives Narrative

· Program Evaluation Narrative

3. Financial status report no more than 90 after the end of the budget period.

Final performance and Financial Status reports, no more than 90 days after the end of the project period.

These reports must be submitted to the attention of the Grants Management Specialist listed in the “VII. Agency Contacts” section of this announcement.

VII. Agency Contacts

CDC encourages inquiries concerning this announcement.

For general questions, contact:

Technical Information Management Section

Department of Health and Human Services

CDC Procurement and Grants Office

2920 Brandywine Road, MS E-14

Atlanta, GA 30341

Telephone: 770-488-2700

For program technical assistance, contact:

Deidra Green, Project Officer

Department of Health and Human Services

CDC, National Center on Birth Defects and Developmental Disabilities

1600 Clifton Road, NE MS E-88

Atlanta, GA 30330

Phone: (404) 498-3034

Fax: (404) 498-3063

E-mail: deg4@cdc.gov

For financial, grants management, or budget assistance, contact:

Tracey Sims, Grants Management Specialist

Department of Health and Human Services

CDC Procurement and Grants Office

2920 Brandywine Road, MS E-09

Atlanta, GA 30341

Phone: (770) 488-2739

E-mail: atu0@cdc.gov

CDC Telecommunications for the hearing impaired or disabled is available at: TTY 770-488-2783.

VIII. Other Information

Other CDC funding opportunity announcements can be found on the CDC Web site, Internet address: http://www.cdc.gov/od/pgo/funding/FOAs.htm.

Applicants may access the application process and other awarding documents using the Electronic Research Administration System (eRA Commons). A one-time registration is required for interested institutions/organizations at http://era.nih.gov/ElectronicReceipt/preparing.htm

Program Directors/Principal Investigators (PD/PIs) should work with their institutions/organizations to make sure they are registered in the eRA Commons.

1. Organizational/Institutional Registration in the eRA Commons

To find out if an organization is already eRA Commons-registered, see the "List of Grantee Organizations Registered in eRA Commons.”
Direct questions regarding the eRA Commons registration to:
eRA Commons Help Desk
Phone: 301-402-7469 or 866-504-9552 (Toll Free)
TTY: 301-451-5939
Business hours M-F 7:00 a.m. – 8:00 p.m. Eastern Time
Email commons@od.nih.gov

2. Project Director/Principal Investigator (PD/PI) Registration in the eRA Commons: Refer to the NIH eRA Commons System (COM) Users Guide.

The individual designated as the PD/PI on the application must also be registered in the eRA Commons. It is not necessary for PDs/PIs to register with Grants.gov.
The PD/PI must hold a PD/PI account in the eRA Commons and must be affiliated with the applicant organization. This account cannot have any other role attached to it other than the PD/PI.
This registration/affiliation must be done by the Authorized Organization Representative/Signing Official (AOR/SO) or their designee who is already registered in the eRA Commons.
Both the PD/PI and AOR/SO need separate accounts in the eRA Commons since both hold different roles for authorization and to view the application process.

Note that if a PD/PI is also an HHS peer-reviewer with an Individual DUNS and CCR registration, that particular DUNS number and CCR registration are for the individual reviewer only. These are different than any DUNS number and CCR registration used by an applicant organization. Individual DUNS and CCR registration should be used only for the purposes of personal reimbursement and should not be used on any grant applications submitted to the Federal Government.

Several of the steps of the registration process could take four weeks or more. Therefore, applicants should check with their business official to determine whether their organization/institution is already registered in the eRA Commons. HHS/CDC strongly encourages applicants to register to utilize these helpful on-line tools when applying for funding opportunities.

Attachment A – Sample Work Plan

Goals

are general, big-picture statements of outcomes a program intends to accomplish to fulfill its mission

Measures of Success

are standards that a program sets for itself to measure progress in achieving program goals.

Measures of success should be significant and truly gauge success in attaining the goal.

They should contain a numeric value or observable behavior.

Objectives

Activities/Steps

Data/Evaluation

Timeframe for Assessing Progress

Team Members Responsible

State the big-steps a program will take to attain its goal. These can be used to determine a program’s status at any given point in time, and can be measured during the project period. Objectives should be:

S.M.A.R.T. that is,

specific (can identify who, what, and where)

measurable (can identify how many by when)

achievable (can be attained)

realistic (can be attained given time and resources available)

time framed (can identify when)

They should not include more than one expectation.

These are what a program does or the specific tasks to meet its objectives and ultimately fulfill its goal. Examples include educating the public about the importance of dental sealants for prevention of tooth decay through distributing printed materials, using outreach workers to enroll children for oral screenings, and training health professionals about screening technology.

These are pieces of information that can be used to access program activities or outcomes. This information can be obtained from : immunizations, birth defects registries, vital records, blood spot programs and other surveillance programs that identify children with special health needs.

Assessment data is more focused and typically answers the question did the activity contribute significantly to the desired outcome? Provide the evidence for the conclusion. Determine which components of the activity contributed to the desired outcome and which did not.

CDC Home Page: http://www.cdc.gov

CDC Funding Web Page: http://www.cdc.gov/od/pgo/funding/FOAs.htm

CDC Forms Web Page: http://www.cdc.gov/od/pgo/funding/grants/app_and_forms.shtm