• Rules governing submission
• Steps for submitting an application
• Email notifications from Grants.gov
• Email notifications from HHS
• Submit Application FAQs

Rules governing submission

• Applications must be submitted to Grants.gov by 5 p.m. eastern standard time (EST) on the submission/receipt date. If the submission/receipt date falls on a weekend or Federal holiday, the date will be extended to the next business day.

• Only the Authorized Organizational Representative (AOR) of the applicant institution is allowed to submit the application.

• HHS/CDC expects the applicant institution to complete all registration requirements (Grants.gov and eRA Commons) prior to submitting the application.

• HHS/CDC is providing some flexibility for the first submission dates of a transitioned mechanism by allowing applicant institutions to submit changed/corrected applications in the week following the submission deadline as long as the changes are to address errors encountered during the eRA Commons validation process. If the one week correction window is used, the applicant must include a cover letter with an explanation for why the application is late.

• The applicant institution will not be penalized for system issues with Grants.gov or eRA Commons.

Steps for submitting an application

Word document with detailed Submit Application steps including screen shots

1. Complete all mandatory and any appropriate optional application components. Be sure to carefully follow all application guide and opportunity announcement instructions. Before you can submit the application, you must check the application package for errors by clicking the "Check Package for Errors" button at the top of the PureEdge screen. Once all identified Errors are corrected, the Submit button will become active.

   Although this button will verify that all mandatory documents and fields specified on the federal-wide forms are completed, it does not check for any agency-specific requirements (e.g. agency-specific required fields). Therefore, additional Errors/Warnings may be identified later in the submission process.

   Don't forget to Save your work to your local machine before submitting.

2. Click on the Submit button. The application will automatically connect through the Internet to Grants.gov.

3. Enter your Grants.gov username and password. You must be fully registered to successfully submit.

   IMPORTANT: Only an Authorized Organization Representative (AOR) can submit applications to Grants.gov on behalf of an organization.

4. After submission you will be presented with a Grants.gov confirmation screen. On the bottom of the confirmation screen you will find your Grants.gov tracking number. You also will see your official receipt timestamp. Print this page or record this information for future reference.

5. Within 48 hours, the submitting AOR should receive a receipt of confirmation and either a validation confirmation or a rejection email message from Grants.gov. If accepted by Grants.gov, the AOR also will receive a notice that the application has been retrieved by the grantor agency (e.g., CDC). At that point, the application is picked up by eRA Commons for further processing. A second level of error checking is done on the application to confirm that all agency-specific guidelines have been followed. The results of that check are found in the eRA Commons. The AOR and PI also will receive a series of notifications from eRA Commons indicating the status of the application.

Email notifications from Grants.gov

Email notifications from HHS

Note:
* using the email address that has been provided for "Authorized Representative," in block 19 of the 424 (R&R) form.
** using the email address that has been provided for the "Person to be contacted on matters involving this application," in block 5 of the SF424 (R&R) form.

Submit Application FAQs

• See Submit Application FAQs