What is the eRA Commons verification process change?
The original verification process required that both the Authorized Organization Representative/Signing Official (AOR/SO) and the Project Director/ Principal Investigator (PD/PI) access the electronic grant application in the eRA Commons, check it for completeness and verify it via a checkbox to complete the submission. Effective May 10, 2006 and beyond, the verification step will be replaced with a two day period for checking the assembled application in eRA Commons. Unless explicitly rejected by the AOR/SO, the submission process will be complete after two days and the application will automatically move forward to the Division of Receipt and Referral, Center for Scientific Review.
When will the application move forward for processing?
After two full days (Monday-Friday, includes holidays), if not explicitly rejected by the AOR/SO, the application will automatically move forward to the Division of Receipt and Referral for processing. For example, if you submit your application on Monday then you have all day Tuesday and Wednesday to view the application. The application will move forward at 12:01 a.m. ET on Thursday morning.
Will the AOR/SO and PD/PI be notified to check the assembled application?
Yes, both the AOR/SO and the PD/PI will be sent an email notification to check the application for completeness. A notification also is sent if the AOR/SO rejects the application.
Can the AOR/SO "Reject" the application if the two day window falls after the submission deadline?
Yes, if the assembled application does not correctly reflect your submission due to a Grants.gov or eRA Commons system error. While HHS/CDC is allowing the one-week correction window to address errors and warnings, the application also can be rejected to address warnings. Remember warnings do not stop further processing.
Can the PD/PI have the option to "Reject" the application?
No. The PD/PI must work through the AOR/SO to "Reject" an application.
Are holidays included in the two business day period?
Yes. If a holiday occurs on Monday through Friday, the holiday will be counted as a business day.
What can I do if I find a problem after the application moves forward for processing?
You should contact the Scientific Review Administrator assigned to your application for advice and guidance. Once the application moves to the Division of Receipt and Referral, the helpdesk staff can no longer assist with changes to the application.
Where can I find more information about the verification change?
Complete information about the change in the business process for the eRA Commons Verification of Electronically Submitted Applications.
The bookmarks in my assembled application in eRA Commons do not work as expected; I am sometimes sent to the incorrect page. What should I do?
This is an issue that some users have run into, especially if using Adobe Acrobat Professional. The control icons at the bottom of the Adobe display allow you to set the viewing mode to Single Page, Continuous, Continuous Facing or Facing. The default, Single Page, is the viewing mode that has given users trouble. You can click on the icons to change the viewing mode setting. We suggest using Continuous mode (just to the right of Single page mode; the Continuous mode icon shows one page on top of the other).