U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES
Centers for Disease Control and Prevention (CDC)
Agency for Toxic Substances and Disease Registry (ATSDR)
Public Health Conference Support Program
Announcement Type: New – Type 1
Centers for Disease Control and Prevention (CDC)
Agency for Toxic Substances and Disease Registry (ATSDR)
Components of Participating Organizations:
National Center on Birth Defects and Developmental Disabilities (NCBDDD)
National Center for Chronic Disease Prevention and Health Promotion (NCCDPHP)
National Center for Environmental Health (NCEH)
National Center for Injury Prevention and Control (NCIPC)
Funding Opportunity Number: CDC-PA-HM09-901
Catalog of Federal Domestic Assistance Number: The CDC Catalog of Federal Domestic Assistance Number is 93.283 or 93.945. The ATSDR Catalog of Federal Domestic Assistance number is 93.161.
Letter of Intent Deadline:
Cycle A: November 10, 2008
Cycle B: February 2, 2009
Cycle A: December 8, 2008
Cycle B: March 2, 2009
Authority: The Centers for Disease Control and Prevention (CDC) program is authorized under section 317(k) (2) (c) and (d) of the Public Health Service Act, [42 U.S.C. 247b (k) (2) (c) and (d)]. The Agency for Toxic Substances and Disease Registry (ATSDR) program is authorized under sections 104 (i) (14) and (15) of the Comprehensive Environmental Response, Compensation, and Liability Act of 1980 (CERCLA), as amended by the Superfund Amendments and Reauthorization Act of 1986 (SARA), [42 U.S.C. 9604(i) (14) and (15)].
Purpose: The purpose of the program is to provide partial support for specific non-Federal conferences in the areas of health promotion and disease prevention, educational programs, and applied research. This program addresses the “Healthy People 2010” focus area(s) of Access to Quality Health Services; Arthritis, Osteoporosis and Chronic Back Conditions; Cancer; Diabetes; Disability and Secondary Conditions; Educational and Community-Based Programs; Environmental Health; Food Safety; Health Communication; Heart Disease and Stroke; Injury and Violence Prevention; Maternal, Infant and Child Health; Mental Health and Mental Disorders; Nutrition and Overweight; Physical Activity and Fitness; Public Health Infrastructure; Respiratory Diseases; Tobacco Use (among youth); and Vision and Hearing.
The mission of CDC is to protect people’s health through health promotion, preparedness, and prevention of injury, disability, and disease. The mission of ATSDR is to prevent both exposure and adverse human health effects that diminish the quality of life associated with exposure to hazardous substances from waste sites, unplanned releases, and other sources of pollution present in the environment.
This announcement is only for non-research activities supported by CDC/ATSDR. If research is proposed, the application will not be reviewed. For the definition of research, please see the CDC Web site at the following Internet address: http://www.cdc.gov/od/science/regs/hrpp/researchDefinition.htm
Awardee activities for this program are as follows:
Manage all activities related to program content (e.g., conference objectives, topics, attendees, session design, workshops, special exhibits, speaker’s fees, agenda composition, and printing).
Manage all registration processes with participants, invitees, and registrants (e.g., travel, reservations, correspondence, conference materials and handouts, badges, registration procedures, etc.).
Plan, negotiate, and manage conference site arrangements, including all audio-visual needs.
Administer an evaluation/assessment plan to participants during their attendance at the conference, and evaluate the information
Type of Award: Grant
Award Mechanism: H13
Fiscal Year Funds: FY 2009
Approximate Total Funding: $2.6 million dollars. (This amount is an estimate, and is subject to availability of funds.)
Approximate Number of Awards: 70 to 100
Approximate Average of Awards: $20,000 to $75,000 for CDC and $8,000 for ATSDR for the 12-month budget period. (These amounts are estimates, and are subject to availability of funds.) These amounts are inclusive of only direct costs.
Floor of Individual Award Range: None
Ceiling of Individual Award Range: None
Anticipated Award Date: Approximately 30 – 60 days before the date of the conference.
Budget Period Length: 12-month budget period for each cycle.
Project Period Length: One year project period for each cycle.
Throughout the project period, CDC’s commitment to continuation of awards will be conditioned on the availability of funds, evidence of satisfactory progress by the recipient (as documented in required reports), and the determination that continued funding is in the best interest of the Federal government.
III.1. Eligible Applicants
This announcement is only for domestic conferences planned to occur within the date range of May 1, 2009 through September 30, 2010. (See section IV.6 Other Submission Requirements for guidance on cycle selection.)
Applicants can submit a single application for a single conference for a one year project period. The application is to be submitted under only one topic area of programmatic interest from those listed in Attachment I.
Eligible applicants that can apply for this funding opportunity are listed below:
· Nonprofit with 501C3 IRS status (other than institution of higher education)
· Nonprofit without 501C3 IRS status (other than institution of higher education)
· Small, minority, and women-owned businesses
· Research institutions
· Community-based organizations
· Faith-based organizations
· Federally recognized or state-recognized American Indian/Alaska Native tribal governments
· American Indian/Alaska native tribally designated organizations
· Alaska Native health corporations
· Urban Indian health organizations
· Tribal epidemiology centers
· State and local governments or their Bona Fide Agents (this includes the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, the Commonwealth of the Northern Marianna Islands, American Samoa, Guam, the Federated States of Micronesia, the Republic of the Marshall Islands, and the Republic of Palau)
Political subdivisions of States (in consultation with States)
A Bona Fide Agent is an agency/organization identified by the state as eligible to submit an application under the state eligibility in lieu of a state application. If applying as a bona fide agent of a state or local government, a letter from the state or local government as documentation of the status is required. Attach with “Other Attachment Forms” when submitting via www.grants.gov.
Human Immunodeficiency Virus (HIV) conferences and HIV subject matter are covered under another program and are not permitted under this announcement.
Subject areas associated with the National Institute for Occupational Safety and Health (NIOSH) are not covered by this announcement.
All conferences co-sponsored under this announcement shall be held in facilities that are fully accessible to the public as required by the Americans with Disabilities Act Accessibility Guidelines (ADAAG).
This announcement is only for non-research activities supported by CDC/ATSDR. If research is proposed, the application will not be reviewed.
III.2. Cost Sharing or Matching
Cost sharing or matching funds are not required for this program.
CDC will accept and review applications with budgets greater than the ceiling of the award range.
If the application is incomplete or non-responsive to the special requirements listed in this section, it will not be entered into the review process. The applicant will be notified the application did not meet submission requirements.
Late applications will be considered non-responsive. See section “IV.3. Submission Dates and Times” for more information on deadlines.
The applicant must proposed a conference that addresses only one specific topic area identified from those listed in Attachment I of this program announcement, i.e., a single application cannot be submitted under several topic areas, nor can an application be submitted for funding in a current year if an application for a series containing the same information was awarded in a prior year and the award project period has not yet completed.
Both the topic area number and the title of the topic area must be listed on the application for the application to be considered. Include this information on the application cover sheet and in Block 15, “Descriptive Title of Applicant’s Project” of the SF-424.
Applications submitted for a series of conferences are not permitted under this announcement. The application proposal must be for a single conference. An applicant may, however, apply for funding for more than one different conference, not a series of the same conference, during the project period.
· Partnering organizations of a conference must collaborate to submit a single application as opposed to each entity submitting a separate application for the same conference.
Formatting requirements given in section IV.2, Content and Form of Submission, must be followed.
Applicants must propose a conference consisting of at least one full day of conference activities with objectively anticipated audiences of 100 or more participants.
Conference organizers may use CDC/ATSDR’s name only in accurate public relations for the conference, meaning information that is true and factual. CDC/ATSDR involvement in the conference does not necessarily indicate support for the organizer’s general policies, activities, products, or the content of speakers’ presentations.
Title 2 of the United States Code Section 1611 states that an organization described in Section 501(c)(4) of the Internal Revenue Code that engages in lobbying activities is not eligible to receive Federal funds constituting a grant, loan, or an award.
IV.1. Address to Request Application Package
To apply for this funding opportunity use the application forms package posted in Grants.gov.
Submit applications electronically by utilizing the forms and instructions posted for this announcement on www.Grants.gov, the official Federal agency wide E-grant Web site. Paper copy submissions are not accepted under this program announcement.
Registering your organization through www.Grants.gov is the first step in submitting applications online. Registration information is located in the “Get Registered” screen of www.Grants.gov.
Please visit www.Grants.gov at least 30 days prior to filing your application to familiarize yourself with the registration and submission processes. Under “Get Registered,” the one-time registration process will take three to five days to complete; however, as part of the Grants.gov registration process, registering your organization with the Central Contractor Registry (CCR) annually, could take an additional one to two days to complete. We suggest submitting electronic applications prior to the closing date in order to allow time to resolve any filing issues if difficulties are encountered.
IV.2. Content and Form of Submission
Letter of Intent (LOI):
Prospective applicants are asked to submit a letter of intent (not to exceed two pages) that includes the following information:
Number and title of this funding opportunity.
The project topic area number and title of the topic area selected from Attachment I. (Only one topic area per application is permitted.)
Name of the applicant organization.
Name, address, and telephone number of the Principal Investigator/Project Director.
Title of the proposed conference – including the term “conference”, “symposium”, or similar designation. (Limit conference title to 15 words or less.)
Date(s) of the conference.
Location of city, state, and physical facilities required to conduct the conference.
Total conference cost and total requested from CDC/ATSDR (must be less than 100 percent).
Brief overview of the purpose for the conference and conference content – include intended audience size (100 participants or more) and profession(s) of attendees.
A one-page cover sheet must be submitted with the application that contains the same information as described above for the LOI, with the exception of the brief overview since the conference purpose and content will be covered in detail as part of the Project Narrative. Attach the cover sheet in PDF file format as an appendix. Note, however, that the cover sheet will be assembled as the top sheet of the entire application packet. (The cover sheet will not be counted toward the narrative page limit.)
The application must contain the topic area number and the title of the topic area of programmatic interest (selected from Attachment I) to be considered. If this information is not included, the application will be considered non-responsive and will not be entered into the review process. Provide this information on the application cover sheet and in Block 15, “Descriptive Title of Applicant’s Project” of the SF-424.
A Project Abstract must be submitted with the application forms. The abstract must be submitted in the following format:
PDF file format
Maximum of 2-3 paragraphs
Font size: 12 point unreduced, Times New Roman
Page size: 8.5 by 11 inches
Page margin size: One inch
The Project Abstract must contain a summary of the proposed activity suitable for dissemination to the public. It should be a self-contained description of the project and should contain a statement of objectives and methods to be employed. It should be informative to other persons working in the same or related fields and insofar as possible understandable to a technically literate lay reader. This abstract must not include any proprietary/confidential information. (The Project Abstract will not be counted toward the narrative page limit.)
A Project Narrative must be submitted with the application forms. The narrative must be submitted in the following format or the application will be considered non-responsive and will not be entered into the review process:
PDF file format
Maximum number of pages: 12. If your narrative exceeds the page limit, only the first pages which are within the page limit will be reviewed.
Font size: 12 point unreduced, Times New Roman
Page size: 8.5 by 11 inches
Page margin size: One inch
Number all narrative pages; not to exceed the maximum number of pages.
Written in plain English language, avoid jargon.
The narrative should address activities to be conducted over the entire project period and include information on the following as described in section V. Application Review Information:
Proposed Program and Technical Approach
Qualifications of Program Personnel
Budget Justification and Adequacy of Facilities (Describe in Budget Narrative - not counted toward the Project Narrative page limit.)
Additionally, the narrative must include the following items in the order listed. These are required narrative items and, except for evaluation instrument samples, are not to be attached as appendices:
A brief background of the applicant organization – include the organizational history, purpose, and previous experience related to the proposed conference topic. Provide brief information on your last three conferences and include when and where each was held.
A clear statement of the need for and purpose of the conference. This statement should also describe any problems the conference will address or seek to solve, and the action items or resolutions the conference may stimulate.
An elaboration on the conference objectives and target audience. Include a list of the principal areas or topics to be addressed.
A step-by-step timeline and detailed operation plan of major conference planning activities necessary to attain specified objectives.
A proposed or final conference agenda.
A clear description of the evaluation plan and how it will assess: the accomplishments of the conference objectives; the benefits of conference attendance by the participants; enhanced knowledge of the conference subject matter; skills learned; attitude shifts created; whether the conference information would be used by attendees to more effectively accomplish the public health objectives of their respective organizational programs; etc. Provide detail of the planned analyses of the data obtained by the administration of the test instruments/questionnaires. Relate how the test instruments are to be used: pre- posttests, six months after the conference, immediately after presentation, and/or end of conference, etc. Include discussion of what the collected data is expected to show. (Include in Appendices a sample of the evaluation instrument(s) to be used.)
Budget Plan Narrative and Justification (The budget plan and budget forms will not be counted toward the narrative page limit. Note, however, that it will be placed immediately after the Project Narrative in your overall packet. Do not sequentially number this section.) Provide a detailed and clearly justified budget narrative that is consistent with the purpose, objectives, and operation plan of the conference. Describe the financial resources needed over the project period and include the share requested from this grant as well as funds from other sources, including organizations, institutions, conference income, and/or registration fees. Describe any in-kind sources of support. (See section IV.5 for web site guidance for completing a detailed justified budget.)
Additional information is to be included in the application appendices. The appendices will not be counted toward the narrative page limit. This additional information includes:
Application cover sheet.
Biographical sketches for the individuals responsible for planning and implementing the conference. Experience and training related to conference planning and implementation as it relates to the proposed topic should be noted. (Limit biographical sketches to a maximum of three pages per individual.)
Letters of support or endorsement for the sponsoring organization and its capability to perform the proposed conference activity.
Sample of the conference Evaluation Instrument(s).
Additional information submitted via Grants.gov must be uploaded in a PDF file format, and should be named:
Letters of Support
Submission of brochures, pamphlets, booklets, or videos as appendices should be avoided.
The agency or organization is required to have a Dun and Bradstreet Data Universal Numbering System (DUNS) number to apply for a grant or cooperative agreement from the Federal government. The DUNS number is a nine-digit identification number, which uniquely identifies business entities. Obtaining a DUNS number is easy and there is no charge. To obtain a DUNS number, access the Dun and Bradstreet website or call 1-866-705-5711.
Additional requirements that may request submission of additional documentation with the application are listed in section VI.2. Administrative and National Policy Requirements.
Letter of Intent (LOI) Deadline Dates:
Cycle A: November 10, 2008
Cycle B: February 2, 2009
If the optional LOI is submitted, it is to be transmitted by e-mail only and sent directly to the contact person listed under the agency or center for the topic area selected from Attachment I. The LOI may be submitted early but no later than the due date.
Application Deadline Dates:
Cycle A: December 8, 2008
Cycle B: March 2, 2009
Explanation of Deadlines: Applications must be received in the CDC Procurement and Grants Office by 5:00 p.m. Eastern Time on the deadline date.
Applications must be submitted electronically at www.Grants.gov. Applications completed on-line through Grants.gov are considered formally submitted when the applicant organization’s Authorizing Organization Representative (AOR) electronically submits the application to www.Grants.gov. Electronic applications will be considered as having met the deadline if the application has been successfully submitted electronically by the applicant organization’s AOR to Grants.gov on or before the deadline date and time.
When submission of the application is done electronically through Grants.gov (http://www.grants.gov), the application will be electronically time/date stamped and a tracking number will be assigned, which will serve as receipt of submission. The AOR will receive an e-mail notice of receipt when HHS/CDC receives the application.
The application package can be downloaded from www.Grants.gov. Applicants are able to complete it off-line, and then upload and submit the application via the Grants.gov Web site. E-mail submissions will not be accepted. If the applicant has technical difficulties in Grants.gov, customer service can be reached by E-mail at email@example.com or by phone at 1-800-518-4726 (1-800-518-GRANTS). The Customer Support Center is open from 7:00a.m. to 9:00p.m. Eastern Time, Monday through Friday.
HHS/CDC recommends that submittal of the application to Grants.gov should be prior to the closing date to resolve any unanticipated difficulties prior to the deadline.
The applicant must submit all application attachments using a PDF file format when submitting via Grants.gov. Directions for creating PDF files can be found on the Grants.gov Web site. Use of file formats other than PDF may result in the file being unreadable by staff.
This announcement is the definitive guide on LOI and application content, submission address, and deadline. It supersedes information provided in the application instructions. If the application submission does not meet the deadline above, it will not be eligible for review. The application face page will be returned by HHS/CDC with a written explanation of the reason for non-acceptance. The applicant will be notified the application did not meet the submission requirements.
IV.4. Intergovernmental Review of Applications
The application is subject to Intergovernmental Review of Federal Programs, as governed by Executive Order (EO) 12372. This order sets up a system for state and local governmental review of proposed federal assistance applications. Contact the state single point of contact (SPOC) as early as possible to alert the SPOC to prospective applications and to receive instructions on the State’s process. Visit the following Web address to get the current SPOC list: http://www.whitehouse.gov/omb/grants/spoc.html
IV.5. Funding Restrictions
Restrictions, which must be taken into account while writing the budget, are as follows:
Recipients may not use funds for research.
Recipients may not use funds for clinical care.
Recipients may only expend funds for reasonable direct cost program purposes, including personnel salaries, travel (not to exceed economy class fare), speaker fees (for services rendered), necessary conference-related supplies, and services, such as contractual.
Funds may not be used for travel cost or payment of a Federal employee. Such expenses will be supported by the employees’ Federal agency.
Funds may not be used for the purchase of furniture or equipment, payments of honoraria (for conferring distinction), alterations or renovations, organizational dues, entertainment or personal expenses, novelty items or souvenirs, food or snack breaks, or per diem or expenses for local participants other than for local mileage.
Funds may not be used for reimbursement of indirect costs.
Funds may be used for only those parts of the conference specifically supported by CDC/ATSDR as documented in the grant award.
· No conference subjects will be permitted that would be contradictory to the goals of the Government, including portions that are not funded by CDC/ATSDR.
CDC/ATSDR funds will not be expended for non-approved portions of meetings. In addition, CDC/ATSDR will reserve the right to approve or reject the content of the full agenda, press events, promotional materials (including press releases), speaker selection, and site selection. CDC/ATSDR reserves the right to terminate funding if it does not concur with the final agenda.
CDC/ATSDR will initially restrict ninety percent of the total funds awarded for the proposed conference pending its approval of a full, final agenda. After CDC/ATSDR approves the final agenda, it will release the total amount that was restricted via a letter to the grantee.
CDC/ATSDR will not fund 100 percent of any conference proposed under this announcement. A portion of the cost must be supported with funds other than Federal funds.
CDC/ATSDR will not fund a conference after it has taken place.
The applicant may partner or contract with other organizations under this program; however, the applicant must perform a substantial portion of the activities, including program management and operations.
The recommended guidance for completing a detailed justified budget can be found on the CDC Web site, at the following Internet address: http://www.cdc.gov/od/pgo/funding/budgetguide.htm.
IV.6. Other Submission Requirements
If your conference date falls between May 1, 2009 and April 30, 2010, you may apply under Cycle A of this announcement. If your conference date falls between August 1, 2009 and September 30, 2010, you may apply under Cycle B of this announcement.
LOI Submission Address: Submit the LOI by e-mail only directly to the contact person listed under the agency or center for the topic area selected from Attachment I. The LOI must be sent no later than the date listed in Section IV.3.
Although a letter of intent is not required, is not binding, and does not enter into the review of a subsequent application, the information that it contains allows CDC Program staff to estimate the potential review workload and plan the review.
Conferences must be specific to the topic area selected and measurable conference outcomes in alignment with one or more of the relevant goals or performance measures listed in Attachment I, Guidance Document for Program Announcement.
Applicants are required to provide measures of effectiveness that will demonstrate the accomplishment of the various identified objectives of the grant. Measures of effectiveness must relate to the performance goals stated in Attachment I, Section II of this announcement. Measures must be objective and quantitative and must measure the intended outcome. The measures of effectiveness must be submitted with the application and will be an element of evaluation.
Section 1.a. criterion is ATSDR specific.
Section 1.b. criterion is CDC specific.
Section 1.c. and all other sections in these criteria are applicable to both CDC and ATSDR.
The application will be evaluated against the following criteria:
Proposed Program and Technical Approach (25 Points)
1.a. The public health significance of the proposed conference, including the degree to which the conference can be expected to influence the prevention of exposure and adverse human health effects and diminished quality of life associated with exposure to hazardous substances from waste sites, unplanned releases and other sources of pollution present in the environment (Applicable to ATSDR applications only).
1.b. The applicant’s description of the proposed conference as it relates to specific non-Federal conferences in the areas of health promotion and disease prevention information/education programs, including the public health need of the proposed conference and the degree to which the conference can be expected to influence public health practices. Evaluation will also be based on the extent of the applicant's collaboration with other organizations serving the intended audience (Applicable to all CDC applications except ATSDR).
1.c. The applicant’s description of conference objectives in terms of quality, specificity, and the feasibility of the conference based on the operational plan.
Conference Objectives (25 points)
1.a. The overall quality, reasonableness, feasibility, and logic of the designed conference objectives, including the overall work plan and timetable for accomplishment.
1.b. The likelihood of accomplishing conference objectives as they relate to disease prevention and health promotion goals, and the feasibility of the project in terms of the operational plan.
Qualifications of Program Personnel (20 points)
Evaluation will be based on the extent to which the applicant has described:
1.a. The extent to which the application provides evidence of the qualifications, experience, and commitment of the principal staff person, and his/her ability to devote adequate time and effort to provide effective leadership.
1.b. The extent to which the application provides evidence of the competence of associate staff persons, discussion leaders, speakers, and presenters to accomplish conference objectives.
1.c. The extent to which the application demonstrates the knowledge of nationwide and educational efforts currently underway which may affect, and be affected by, the proposed conference.
Evaluation Methods (20 points)
Evaluation instrument(s) for the conference should adequately assess increased knowledge, attitudes, and behaviors of the target audience.
Applicant's Capability (10 points)
1.a. The applicant’s capability includes the adequacy of the applicant's resources (additional sources of funding, organization's strengths, staff time, proposed physical facilities, etc.) available for conducting conference activities.
1.b. The extent to which the applicant demonstrates a history (at least three years) of managing conferences.
Budget Justification and Adequacy of Facilities (not scored)
The proposed budget will be evaluated on the basis of its reasonableness, concise and clear justification, and consistency with the intended use of grant funds. The application will also be reviewed as to the adequacy of existing or proposed facilities and resources for conducting conference activities.
V.2. Review and Selection Process
Applications will be reviewed for completeness by the Procurement and Grants Office (PGO) staff, and for responsiveness jointly by the relevant agency or center and PGO. Incomplete applications and applications that are non-responsive to the eligibility criteria and special requirements will not advance through the review process. Applicants will be notified the application did not meet submission requirements.
An objective review panel, convened by each agency or center, will evaluate complete and responsive applications according to the criteria listed in the “V.1. Criteria” section above. Findings will be presented by three reviewers, all of whom will be Department of Health and Human Services employees from outside the funding program division. The panel votes to approve or disapprove based on the information presented and each approved application is scored and ranked. Applications will be funded in order by score and rank as determined by the review panel.
CDC/ATSDR will apply a preference to select applicants that most closely align with the applicable center’s topic areas of programmatic interest as given in Attachment I.
In addition, the following factors may affect the funding decision:
Availability of funds
Relevance to program priorities
Earliest Possible Award Dates:
Cycle A – March 30, 2009
Cycle B – June 30, 2009
VI.1. Award Notices
Successful applicants will receive a Notice of Award (NoA) from the CDC Procurement and Grants Office. The NoA shall be the only binding, authorizing document between the recipient and CDC/ATSDR. The NoA will be signed by an authorized Grants Management Officer and e-mailed to the program director and a hard copy mailed to the recipient fiscal officer identified in the application.
Unsuccessful applicants will receive notification of the results of the application review by mail.
VI.2. Administrative and National Policy Requirements
Successful applicants must comply with the administrative requirements outlined in 45 CFR Parts 74 and 92, as appropriate. The following additional requirements apply to this project:
AR-7 Executive Order 12372
AR-8 Public Health System Reporting Requirements
AR-9 Paperwork Reduction Act Requirements
AR-10 Smoke-Free Workplace Requirements
AR-11 Healthy People 2010
AR-12 Lobbying Restrictions
AR-13 Prohibition on Use of CDC Funds for Certain Gun Control
AR-14 Accounting System Requirements
AR-15 Proof of Non-Profit Status
AR-20 Conference Support
AR-21 Small, Minority, and Women-Owned Businesses
AR-23 States and Faith-Based Organizations
AR-26 National Historic Preservation Act of 1966
(Public Law 89-665, 80 Stat. 915)
AR-27 Conference Disclaimer and Use of Logos
Additional information on the requirements can be found on the CDC Web site at the following Internet address: http://www.cdc.gov/od/pgo/funding/Addtl_Reqmnts.htm.
CDC Assurances and Certifications can be found on the CDC Web site at the following Internet address: http://www.cdc.gov/od/pgo/funding/grants/foamain.shtm.
For more information on the Code of Federal Regulations, see the National Archives and Records Administration at the following Internet address: http://www.access.gpo.gov/nara/cfr/cfr-table-search.html.
VI.3. Reporting Requirements
If a NoA is received, the applicant must provide CDC with an annual interim progress report via www.grants.gov:
1. If funded for more than one budget period, the interim progress report is due no less than 90 days before the end of the budget period. The progress report will serve as the non-competing continuation application, and must contain the following elements:
a. Standard Form (“SF”) 424S Form.
b. SF-424A Budget Information-Non-Construction Programs.
c. Budget Narrative.
d. Project Narrative.
Additionally, the applicant must provide CDC with an original, plus two hard copies of the following reports:
2. Final financial status report, due no later than 90 days after the end of the budget period/project.
Final assessment/evaluation plan administration and results report, due no later than 90 days after the end of the project period. (Include the evaluated conference participants’ information.)
These reports must be submitted to the attention of the Grants Management Specialist listed in the “VII. Agency Contacts” section of this announcement.
CDC encourages inquiries concerning this announcement. However, beyond basic input, the following personnel cannot assist with determinations as to whether proposed conference subjects are in alignment with program announcement goals, nor with Topic Area selection or suggestions regarding the narrative writing of applications. To do so would provide undo advantage prior to objective review competition.
For general questions, contact:
CDC Procurement and Grants Office
2920 Brandywine Road, MS E-14
Atlanta, GA 30341
For program technical assistance:
Refer to “Attachment I, Guidance Document for Program Announcement, Section I, to locate the contact person for the relevant topic area selected.
For financial, grants management, or budget assistance, contact:
Kaleema O. Muhammad, Grants Management Specialist
CDC Procurement and Grants Office
2920 Brandywine Road, MS K-69
CDC Telecommunications for the hearing impaired or disabled is available at: TTY 770-488-2783.
VIII. Other Information
Other CDC funding opportunity announcements can be found on the CDC Web site, Internet address: http://www.cdc.gov/od/pgo/funding/FOAs.htm.
Guidance Document for Program Announcement
Components of this Guidance Document:
I. Topic Areas of Programmatic Interest and Program Contact Personnel
II. Participating Organizations’ Performance Goals
III. Frequently Asked Questions Segment
I. TOPIC AREAS OF PROGRAMMATIC INTEREST AND PROGRAM CONTACT PERSONNEL:
Proposed conferences must be specific to the selected Topic Area. Applicants must independently make determinations regarding conference subject suitability based on careful study of the information provided in this program announcement.
Agency for Toxic Substances and Disease Registry (ATSDR) – Lisa Burns, Zei6@cdc.gov
ATSDR-100.1 Health effects of hazardous substances in the environment
ATSDR-100.2 Disease and toxic substance exposure registries
ATSDR-100.3 Hazardous substance removal and remediation
ATSDR-100.4 Emergency Response to toxic and environmental disasters
ATSDR-100.5 Risk communication, health education, or workforce development
ATSDR-100.6 Environmental disease surveillance
ATSDR-100.7 Investigation and research on hazardous substances in the environment (pertaining to applied research only)
National Center on Birth Defects and Developmental Disabilities (NCBDDD) – Ann Cole, ZLR5@cdc.gov
NCBDDD-300.1 Birth Defects
NCBDDD-300.2 Fetal Alcohol Syndrome
NCBDDD-300.3 Disabilities: Issues related to people with disabilities; health promotion and intervention for persons with disabilities; secondary conditions; and aging and disability
NCBDDD-300.4 Newborn and Childhood screening: Hearing, metabolic, genetic, developmental
NCBDDD-300.5 Hearing Loss, early interventions, genetic causes
NCBDDD-300.6 Mental Retardation
NCBDDD-300.7 Child Development
NCBDDD-300.8 Autism Spectrum Disorders and Other Developmental Disabilities
NCBDDD-300.9 Hereditary Blood Disorders
NCBDDD-300.10 Folic Acid and Neural Tube Defects
NCBDDD-300.11 Pediatric Genetic Conditions
National Center for Chronic Disease Prevention and Health Promotion (NCCDPHP) – Vivian Bryant, VBryant@cdc.gov
NCCDPHP-400.1 Chronic Disease Prevention in Global Context
NCCDPHP-400.1.1 Health Promotion in Global Context
NCCDPHP-400.3.1 Physical Activity
NCCDPHP-400.5.1 Breast & Cervical Cancer
NCCDPHP-400.5.4 Cancer Registry
National Center for Environmental Health (NCEH) – Lisa Burns, Zei6@cdc.gov
NCEH-500.1 Emergency and Environmental Health Services
NCEH-500.1.1 Lead Poisoning
NCEH-500.1.2 Environmental Health Services
NCEH-500.1.3 Chemical Weapons Elimination
NCEH-500.1.4 Refugee Health
NCEH-500.1.5 Vessel Sanitation
NCEH-500.1.6 Build Environment/Healthy Community Design
NCEH-500.2 Environmental Hazards and Health Effects
NCEH-500.2.1 Air Pollution and Respiratory Health
NCEH-500.2.2 Environmental Health Tracking
NCEH-500.2.3 Environmental Hazards (e.g., radiation, algal blooms)
NCEH-500.3 Laboratory Sciences (e.g., newborn screening, air toxicants, clinical chemistry, toxicology, molecular biology)
NCEH-500.4 Emergency Preparedness and Response (e.g., chemical, radiological, global climate change)
NCEH-500.5 International Environmental Health
NCEH-500.6 Environmental Health Communication, Marketing, Workforce Development and Policy
NCEH-500.7 Environmental Health Information Systems
National Center for Injury Prevention and Control (NCIPC) – Linda Franklin, LFranklin1@cdc.gov
NCIPC-800.1 Unintentional Injuries Prevention
NCIPC-800.2.1 National level conferences that focus on preventing violence before it occurs (primary prevention)
NCIPC-800.3 Acute Injury Care
NCIPC-800.4 Traumatic Brain Injury (TBI)
NCIPC-800.5 Injury Related Disability
NCIPC-800.6 Preparedness and Response for Injuries Resulting from Mass Causality Events and/or Terrorist Attacks
NCIPC-800.7 Impact Biomechanics
II. PARTICIPATING ORGANIZATIONS’ PERFORMANCE GOALS
Measurable conference outcomes
must be in alignment with one or more of the following goals
or performance measures as they relate to the selected topic
Agency for Toxic Substances and Disease Registry (ATSDR):
Goal 1. Prevent ongoing and future exposures and resultant health effects from hazardous waste sites and releases.
Performance Measure 1. Increase EPA’s, state regulatory agencies’, or private industries’ acceptance of ATSDR’s recommendations at sites with documented exposures.
Goal 2. Determine human health effects associated with exposures to superfund-related priority hazardous substances.
Performance Measure 2. Fill data needs related to the 275 priority hazardous substances.
Performance Measure 3. Annually, conduct studies to determine the health impact of hazardous substances.
Goal 3. Mitigate the risks of human health effects at toxic waste sites with documented exposures.
Performance Measure 4. Document the reduced occurrence or risk of health effects by selecting for each urgent or public health hazard site the best or most appropriate measure for that site: (outcome)
Comparative morbidity/mortality rates
Levels of environmental exposures
Behavior change of community members and/or health professionals
Performance Measure 5. Annually, maintain the highest standard for emergency response.
Goal 4. Build and enhance effective partnerships.
Performance Measure 6. Leverage academic, industry, and other partners to fill priority data gaps. (efficiency)
National Center of Birth Defects and Developmental Disabilities (NCBDDD):
Priority 1. Develop and implement comprehensive research-to-practice initiatives that promote early identification, referral, and intervention for prioritized health conditions.
Priority 2. Identify major new factors leading to healthy birth outcomes.
Priority 3. Determine the natural history of secondary conditions throughout the lifespan to identify promising interventions.
Priority 4. Develop and implement a comprehensive research-to-practice initiative designed to promote preconception care services.
Priority 5. Promote evidence-based strategies for optimal child development.
Priority 6. Conduct activities to prevent and reduce complications experienced by persons with blood disorders including issues unique to women.
National Center for Chronic Disease Prevention and Health Promotion (NCCDPHP):
Goal 1. Increase early detection of breast and cervical cancer by building nationwide programs in breast and cervical cancer prevention, especially among high-risk, underserved women.
Goal 2. Expand community-based breast and cervical cancer screening and diagnostic services to low income, medically underserved women. For women diagnosed with cancer or pre-cancer, ensure access to treatment services.
Goal 3. Reduce cigarette smoking among youth.
Goal 4. Support prevention research to develop sustainable and transferable community-based behavioral interventions.
Goal 5. Increase the capacity of state cardiovascular health programs to address prevention of cardiovascular disease at the community level.
Goal 6. Reduce death and disability due to heart disease and stroke and eliminate disparities.
Goal 7. Increase the capacity of state diabetes control programs to address the prevention of diabetes and its complications at the community level.
Goal 8. Improve the quality of state-based cancer registries.
Goal 9. Help states monitor the prevalence of major behavioral risks associated with premature morbidity and mortality in adults to improve the planning, implementation, and evaluation of health promotion and disease prevention programs.
Goal 10. Decrease levels of obesity, or reduce the rate of growth of obesity, in communities through nutrition and physical interventions.
National Center for Environmental Health (NCEH):
Goal 1. Determine human health effects associated with environmental exposures.
Performance Measure 1. Assess exposure of the U.S. population to environmental chemicals, including nutritional indicators. (output)
Performance Measure 2. Develop new laboratory methods to measure human exposure to additional priority chemicals and nutritional indicators. (output)
Performance Measure 3. Ensure that laboratory quality standards are maintained in certified or participating laboratories for tests such as lipids, newborn screening, those predictive of type 1 diabetes, blood lead, cadmium, mercury, and nutritional factors. (output)
Performance Measure 4. Increase the number of public health actions developed using environmental public health tracking data that prevent or control potential adverse health effects from environmental exposures. (output)
Performance Measure 5. Complete assessments examining the possible association between a health effect and an environmental exposure and/or hazard. (output)
Performance Measure 6. Complete studies to determine the harmful health effects of environmental hazards. (output)
Performance Measure 7. Provide laboratory measurements for studies of exposure and health effects, genetic susceptibility, and nutritional factors related to disease, and risk factors for selected chronic diseases. (output)
Goal 2. Prevent or reduce illnesses, injury, and death related to environmental risk factors.
Performance Measure 8. Reduce asthma hospitalizations in states funded by NCEH to implement comprehensive asthma control programs. (outcome)
Performance Measure 9. Eliminate elevated blood levels in children under age six. (outcome) *Non-detectable by NHANES.
Performance Measure 10. Provide timely and appropriate public health services to fulfill requests related to complex humanitarian emergencies. (output)
Performance Measure 11. Provide support services to survivors of traumatic limb loss in less developed countries. (output)
Performance Measure 12. Assure that chemical warfare stockpiles housed at federal facilities are disposed of without any serious injuries or death from chemical agents. (outcome)
Performance Measure 13. Provide guidance, consultation, and technical assistance to state and local health departments and tribal governments to improve environmental public health services programs. (output)
Performance Measure 14. Train environmental public health services professionals via CDC-supported programs. (output)
Performance Measure 15. Increase the capacity of state health departments to anticipate and prevent the spread of illness/disease outbreaks from food, water, and air contaminants/vectors. (outcome)
Goal 3. Build and enhance effective partnerships to improve environmental health capacity.
Performance Measure 16. Provide assistance to 20 partners. (output)
National Center for Injury Prevention and Control (NCIPC):
Goal 1. Reduce the risk of youth violence.
Goal 2. Reduce violence against women.
Goal 3. Enhance the capacity of states to implement effective rape prevention and education programs.
Goal 4. Reduce the number and severity of head injuries in CDC funded projects by increasing bicycle helmet use.
Goal 5. Improve the timelines and quality of data used to determine the medical and social impact of traumatic brain injury.
Goal 6. Reduce the incidence of residential fire-related injuries and deaths by increasing functional smoke alarms on every habitable floor.
Goal 7. Increase external input on the research priorities, policies, and procedures related to the extramural research supported by CDC.
Goal 8. Provide online access to injury prevention data.
Goal 9. Improve the uniformity, quality, and accessibility of emergency department data for public health surveillance in several states; ultimately developing the capacity to improve data in all states through development of guidelines, recommendations, or technical assistance.
III. FREQUENTLY ASKED QUESTIONS
1. QUESTION: Is it possible to apply for more than one topic area of programmatic interest for consideration of one conference support request?
ANSWER: No. For each conference support request, only one topic area of programmatic interest can be selected. A request for support of a particular conference subject cannot be submitted under several topic areas, even if the subject of the conference may be related to or cross-cutting over multiple topic areas.
2. QUESTION: Can CDC/ATSDR personnel assist me with conference subject decisions and Topic Area selection?
ANSWER: No. CDC/ATSDR personnel can only provide clarification on the contents requirements of the application. CDC/ATSDR personnel cannot provide assistance in determining whether your conference subject is “a match,” or with Topic Area selection, or with the writing of the application. To do so would be providing unfair advantage to that applicant prior to objective review. Applicants are responsible for making determinations regarding suitability of their conference subject(s). If an applicant is unable to make an independent determination as to suitability, the likelihood of ranking below unequivocal, clear-cut competitors should be considered.
3. QUESTION: Can funds be requested for support of a non-HIV portion of an HIV conference?
ANSWER: Yes, if that part of the conference is specifically non-HIV material. However, CDC/ATSDR will withdraw financial support if this portion of the conference crosses the boundary to HIV material. HIV conferences and HIV subject matter are covered under another Program Announcement and are not permitted under this announcement.
4. QUESTION: Must I follow the formatting requirements if I am having difficulty presenting all of the desired information?
ANSWER: Yes. Formatting requirements must be adhered to in order to ensure an equitable opportunity to all applicants for presenting their proposals. To allow extra space through page limit overages, reduced font or single spacing would be providing unfair advantage.
5. QUESTION: What is the Americans with Disabilities Act Accessibility Guidelines (ADAAG)?
ANSWER: This act states that a building must be accessible to the handicapped, which includes ramps, wide elevators, and restrooms with handrails. The act also addresses accommodations for persons with sensory impairments as well as persons with physical disabilities or mobility limitations.
6. QUESTION: What percentage of funds for the conference must come from non Federal Funds?
ANSWER: Technically, at least 1% of the funds must come from non Federal sources. This amount can include donated facilities and donated time by the applicant. However, it is preferred that an applicant show its ability to build partnerships with other organizations that can donate funds to the conference.
7. QUESTION: Do I include the entire budget for the conference or just the budget for the amount I am requesting?
ANSWER: Include the entire budget. Include the share requested from this grant as well as those funds from other sources, such as organizations; institutions; in-kind donations; conference income; registration fees; etc. The entire budget should be reflected on the SF-424a (“Federal” and “Other”) as well as in the budget plan and justification.
8. QUESTION: Are there any prohibited items for the budget request?
ANSWER: Yes. Refer to program announcement section IV.5 Funding Restrictions.
9. QUESTION: Can I draw down all of the funds at one time once I have received a Notice of Grant Award (NoA)?
ANSWER: Yes, if you have sent in the following information to the Grants Management Specialist: CVs or resumes of the person/persons arranging the conference, CVs or resumes of the principal speakers, and a Final Agenda for the entire conference. Without these items, only 10% of the funding can be drawn down.
10. QUESTION: When are the Final Reports due and what is required?
ANSWER: The Final Reports include a Final Progress Report and a Final Financial Status Report (FSR) which are due 90 days after the project end date. However, it is preferred that the FSR be sent as soon as all allotted funds have been expended. The final progress report should be in an Executive Summary format indicating: when and where the conference was held, what was the purpose, who participated, results of participant’s evaluation(s), how the conference was organized, and what the conference accomplished. Lessons learned, objectives met, and audiences reached will indicate the scope and depth of the conference. It is preferred that Final Reports be completed and submitted soon after the conclusion of the conference.
11. QUESTION: Can the Federal Government rescind this award for any reason?
ANSWER: Yes, the Federal Government can and does reserve the right to withdraw funding if the part of the conference that CDC/ATSDR is funding could be viewed as contradictory to the goals of the Federal Government or as an improper use of funds.
12. QUESTION: What is an Approved but Unfunded letter (ABU)?
ANSWER: It is a letter sent by CDC to each applicant that did not get funded even though the application was approved through objective review. The letter states whether the minimum requirements were met for the announcement and why the application was not funded. CDC keeps ABU applications for 12 months or until the conference date has passed, whichever comes first, in case funds become available to make an award.
CDC Home Page: http://www.cdc.gov
CDC Funding Web Page: http://www.cdc.gov/od/pgo/funding/FOAs.htm
CDC Forms Web Page:http://www.cdc.gov/od/pgo/funding/grants/app_and_forms.shtm