Policies, Procedures, and Guidelines
A variety of policies, procedures, and guidelines are used to complete dose reconstructions. They are developed and updated as necessary. Links to the documents are listed below in alphabetical order. The document number, a brief description of the document, and the date the document was approved or revised is provided, when available.
Do you know the title of the policy, procedure, or guideline you are looking for? If you know the title, click on the letter below that corresponds to the first letter of the policy, procedure, or guideline's title to move where the link and information for the document you are looking for is located on this page.
- Conflict or Bias Policy
About this Document: Summarizes the legal requirements regarding conflicts of interest which apply to NIOSH employees and members of the Advisory Board on Radiation and Worker Health as Federal employees. It also outlines NIOSH's Appearance of Bias Policy regarding participation in activities related to the Energy Employees Occupational Illness Compensation Program Act (EEOICPA).
- Implementing Procedures for the NIOSH Policy on the Appearance of Bias for the EEOICPA Program & General Conflict of Interest Requirements [248 KB (21 pages)]
- Descriptions of Key Program Functions and Program Support Functions [150 KB (6 pages)]
- Acts Affecting a Personal Financial Interest (18 U.S.C. 208) [81 KB (3 pages)]
- Personal and Business Relationships (Office of Government Ethis Regulation, 5 C.F.R. § 2635.502) [44 KB (4 pages)]
- NIOSH Appearance of Bias Disclosure Form [104 KB (3 pages)]
Please Note: The documents listed above contain detailed information about the NIOSH Conflict or Bias Policy and its implementation. Additional information about the policy, such as contact information and disclosure statements, can be found on the Conflict or Bias Policy page.
Document Number: OCAS-PR-010 Rev-00
Approved: January 23, 2009
About this Document: Initial version of procedure describing the coordination and submission of data requests to the Department of Energy.
Document Number: OCAS-PR-011 Rev-00
Approved: January 22, 2009
About this Document: Initial version of procedure describing the Department of Energy review of OCAS documents.
Document Number: OCAS-IG-001 Rev-03
Revised: November 21, 2007
About this Document: The purpose of this document is to provide guidance on the components, standards, and methods of external radiation dose reconstruction for probability of causation calculations in support of The Act. It is to be used as a source to help provide specific guidance and methods which can be found in Site Profiles and other site-specific documents.
Document Number: Final Rule: 42 CFR Part 81
Effective Date: May 2, 2002
About this Document: This document covers the guidelines to be used by the Department of Labor to determine the probability that a cancer included in a claim under The Act was caused by workers' exposure to radiation during nuclear weapons production.
Document Number: OCAS-PLCY-0001 Rev-00
Approved: January 22, 2009
About this Document: New document to establish guidelines for the handling of sensitive documents and information.
Document Number: OCAS-IG-002 Rev-00
Approved: August 2002
About this Document: The purpose of this guide is to provide basic information on the methods employed in reconstructing doses under The Act. The intent of this guide is to assist a qualified health physicist in determining annual organ dose from exposure to various sources of internal radiation.
Document Number: Final Rule: 42 CFR Part 82
Effective Date: May 2, 2002
About this Document: The document outlines the methods for estimating the dose levels of ionizing radiation incurred by workers in the performance of duty for nuclear weapons production programs of the Department of Energy and its predecessor agencies.
Document Number: ORAUT-PROC-0061 Rev. 3
Revised: March 3, 2010
About this Document: Provides direction for assignment of organ dose from medical X-ray exams based on TBD information. This latest revision removes the LAT chest doses for Ames Laboratory in Notes to Table A-1 which are now included in a revised Ames Site Profile; to add guidance for skin dose for PA and LAT chest for post 1970; to better define dose to various areas of skin from PFG, PA and LAT chest pre-1970 and lumbar spine procedures; to remove Table A-1, the quick reference table, and Table B-1, the records availability table; to move the responsibilities of the "subject expert - external dosimetry" to the "dose reconstruction group managers." Previous revisions that were incorporated into the document: (1) Includes additional sites with approved TBDs, new guidance on X-rays for locations of the skin, and additional X-ray procedures (2) Updates Attachment C to include approved Request for Direction or Operational Change for X-Ray dose assignment to the face and to include updates based on current TBD revisions. Includes recently approved TBDs, change column headings, and alignment of x-ray procedures to align with new headings in Attachment A.
Document Number: ORAUT-PROC-0060 Rev. 1
Revised: June 28, 2006
About this Document: Provides direction for external onsite ambient dose reconstruction for DOE sites. Revised to include additional DOE sites.
Document Number: Revised Final Rule: 42 CFR Part 83
About this Document: This document specifies the procedures by which the Department of Health and Human Services (HHS) will determine whether to add new classes of employees from the Department of Energy and Atomic Weapons Employer facilities to the Cohort. HHS will consider adding new classes of employees in response to petitions by, or on behalf of, such classes of employees. The procedures specify requirements for petitions and for their consideration.
Document Number: DCAS-IG-003 Rev-01
Revised: October 5, 2010
About this Document: The purpose of this document is to provide guidance as to which sources of radiation are to be included in dose reconstructions that are prepared by NIOSH under Part B of The Act.
About these Documents: Technical documents are general working documents that provide historic background information and guidance to assist in the preparation of dose reconstructions at particular sites or categories of sites. They will be revised in the event additional relevant information is obtained about the affected site(s). These documents may be used to assist NIOSH staff in the completion of the individual work required for each dose reconstruction.
Document Number: DCAS-IG-005 Rev-00
Approved: January 7, 2011
About this Document: Guidelines for the use of classified information relevant to The Act
Document Number: OCAS-IG-004 Rev-00
Approved: August 21, 2008
About this Document: This document provides guidelines for the use of data from other facilities in the completion of dose reconstructions
Document Number: DCAS-PR-012 Rev-01
Approved: December 14, 2012
About this Document: Changes address actions from the Outreach Working Group and includes discussion of minutes and notes, announcements at the beginning of a meeting, processing of meeting minutes, action item identification and processing, etc.
Advisory Board on Radiation and Worker Health Comments on Policy, Procedure, and Guidance Documents
The Advisory Board conducts technical reviews of various DCAS policy, procedure, and guidance documents that relate to dose reconstruction. The Board's technical support contractor assists in the review process. The purpose of the reviews is to assess the scientific and technical quality of the methods used in dose reconstruction. They also help identify any deficiencies that could have a negative effect on the results or the dose reconstruction process. These reviews can be found on the Advisory Board: Reports from the Technical Support Contractor page of our website.
When the reviews are complete and all issues have been resolved, the Board prepares a brief summary of the resolutions. The summaries help the public understand the results of the technical reviews. These summaries can be found on the Advisory Board: Technical Review Summaries from the Technical Support Contractor page.
Previous Versions of Policy, Procedure, and Guidance Documents
Revised: June 24, 2009
About this Document: This document is a Statement of Policy by NIOSH about potential or actual conflicts or biases of those persons or entities carrying out responsibilities for the NIOSH Dose Reconstruction Program.
Document Number: OCAS-PR-003, Rev. 0
Approved: September 24, 2002
About this Document: Establishes program guidelines for performing dose reconstruction.
Submitting Comments on Policies, Procedures, and Guidelines
If you have questions about the documents listed on this page, please contact us at:
Department of Health and Human Services
National Institute for Occupational Safety and Health (NIOSH)
Division of Compensation Analysis and Support (DCAS)
Robert A. Taft Laboratories, MS-C45
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Cincinnati, OH 45226
Phone: 513-533-6800 (direct) or toll-free: 1-877-222-7570
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