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Division of Adolescent and School Health — Indicators for School Health Programs Tutorial
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Collecting & Recording Data for the Indicators

Data Entry & Analysis

Let's look at some steps that should be taken to ensure the accurate and effective collection, recording, and aggregation of Indicators for School Health Programs data. The following six steps can serve as a guideline. You may also view or download more detailed information for each step by clicking the "Tell Me More" button or viewing the "More Information" section at the bottom of the page.

Step 1. Identify a person who is responsible for data collection and management of the Indicators. Tell Me More

To help maintain continuity and ensure consistency and accuracy of data, designate one person to be responsible.

Step 2. Develop the procedures for organization and storage of data. Tell Me More

Decide on answers to the following questions, and document this information in writing.

Step 3. Identify ways in which to standardize data entry. Tell Me More

Key steps to ensure standardization and accuracy of data include

Step 4. Conduct data entry validation procedures. Tell Me More

Perform visual checks of data and reports to ensure that there are no odd or unusual entries.

Step 5. Save the data (backup electronic and paper files). Tell Me More

It is important to have a process in place to save and store your data. Key steps to consider include

Step 6. Conduct data analysis. Tell Me More

Describe and summarize the information you have collected. The data for the Indicators are primarily quantitative in nature and involve totaling up the numbers, such as

  • Total number of events held on a particular topic
  • Total number of these events for which you conducted follow-up support
  • Total number of participants at those events
  • Number of schools reached directly
  • Number of districts reached directly
  • Number of external agency partners reached directly
  • Number of regional support units reached directly

Please review page 10 of this tutorial for more detailed information on counting numbers "reached."


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