Let's look at some steps that should be taken to ensure the accurate and effective collection, recording, and aggregation of Indicators for School Health Programs data. The following six steps can serve as a guideline. You may also view or download more detailed information for each step by clicking the "Tell Me More" button or viewing the "More Information" section at the bottom of the page.
To help maintain continuity and ensure consistency and accuracy of data, designate one person to be responsible.
Decide on answers to the following questions, and document this information in writing.
- When should data be recorded/entered into the system?
- How should the data entry process be conducted?
- Who will do the data entry?
- How will data be stored and organized?
Key steps to ensure standardization and accuracy of data include
- Pre-loading drop-down menus, where available
- Creating reference documents for data entry procedures
- Training all applicable personnel
Perform visual checks of data and reports to ensure that there are no odd or unusual entries.
It is important to have a process in place to save and store your data. Key steps to consider include
- Designating one place to store paper forms
- Saving often as you enter data
- Performing routine backups of electronic data
Describe and summarize the information you have collected. The data for the Indicators are primarily quantitative in nature and involve totaling up the numbers, such as
- Total number of events held on a particular topic
- Total number of these events for which you conducted follow-up support
- Total number of participants at those events
- Number of schools reached directly
- Number of districts reached directly
- Number of external agency partners reached directly
- Number of regional support units reached directly
Please review page 10 of this tutorial for more detailed information on counting numbers "reached."
- Detailed information on the six steps to input, analyze, and secure data [pdf 200K]
- Data entry standards [pdf 200K]
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