Additional Tools - User's Guides
PNSS User's Guide
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PNSS User's Guide
This guide is intended for use by contributors of PNSS data as a reference
for implementing the PNSS in their state, tribal government, or U.S.
territory. It provides instructions on how to:
- structure a PNSS record, comprised of multiple data fields from the
prenatal and the postpartum visits, for an individual woman,
- code each data field on the record,
- assemble and maintain the PNSS/PedNSS code file that defines the
contributorís geographic entities, such as clinics and local agencies,
that are referenced in the production of annual PNSS reports for these
- submit transaction (data) files, containing PNSS records for
multiple women, to CDC, and
- obtain copies of contributor master files, CDCís cleaned and edited
versions of transaction files.
Basic Knowledge Needed to Use This Guide
This guide assumes that contributors have a basic understanding of the
PNSS. Contributors who are unfamiliar with the PedNSS are urged to review
the following sections on the CDC Pediatric and Pregnancy Nutrition
Surveillance Web site before proceeding to reference the PNSS Userís
About PNSS: provides a
description of the rational and characteristics of the PNSS.
reviews the rationale and definition of the PedNSS health indicators, such
as low birthweight and overweight, derived from the PedNSS data submitted
Pregnancy Data Tables: provides
an overview of the annual national PNSS report, comprised of 23 data
tables, that present statistics on demographic distributions, prevalence of
health indicators, and related trends among women included in the national
PNSS dataset (annual PNSS reports for contributors present similar
reviews data quality indicators, and how to interpret and use the PedNSS
Record Volume and Data Quality report to improve data integrity.
Glossary: provides definitions for terms used in the PedNSS and PNSS
modules and userís guides.
PNSS User's Guide Contents
- Section 1 - Record
Specifications (PDF 245K)
- How to structure a PNSS record, comprised of multiple data fields from
the prenatal and the postpartum visits, for an individual woman -
This section reviews types of data fields on the PNSS record, minimum
field requirements for PNSS participation, and PNSS record
specifications, i.e. the specific fields and their positions on the PNSS
- Section 2 - Field Definitions,
Codes and Edits (PDF 649K)
- How to code each data field on the PNSS record -
This section reviews the definition, rationale, codes and edits for each
field on the PNSS record.
- Section 3 - PNSS/PedNSS
Code File (PDF 168K)
- How to assemble and maintain the PNSS/PedNSS code file that defines
the contributorís geographic entities, such as clinics and local
agencies, that are referenced in the production of annual PNSS reports
for these entities -
This section reviews code file maintenance and submission, code file
specifications, i.e. the specific fields and their positions on the code
file, and related fields on the transaction (data) files.
- Section 4 - File
Submission (PDF 587K)
- How to submit transaction (data) files, comprised of multiple
records, to CDC -
This section reviews the schedule for submitting transaction (data)
files and code files to CDC, modes of data transmission, including the
Internet, and how to encrypt personal identifiers.
- Section 5 - The Master
File (PDF 33K)
- How to obtain copies of contributor master files, CDCís cleaned and
edited versions of transaction files -
This section provides an explanation of how the master file is built,
and instructions for requesting copies of CDC master files related to
submitted transaction files.
Section 6 - Flow Chart
(PDF - 32K)
This section provides a diagram of clinic, state, tribal government,
U.S. territory, and CDC PNSS and PedNSS data management.
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