APPENDIX C

Sample Contract

The evaluator, ______________________________, is responsible for designing and conducting an evaluation of the HIV education program of the XYZ State Department of Education. The evaluator is responsible for preparing the evaluation plan, developing the evaluation instruments, identifying the program participants who will complete the evaluation instruments, administering the evaluation instruments to the selected participants, entering the data onto a computer tape or disc, conducting the appropriate statistical analyses, writing the evaluation report, and presenting the evaluation's results to designated parties. The evaluator reports to the HIV Education Director, Ms. Jane Zee, but an Evaluation Committee chaired by Ms. Zee has oversight responsibility for the evaluation. The overall evaluation plan as well as the evaluation instruments, sampling plan, data-collection plan, data-analysis plan, and final report must be submitted to, and approved by, the Evaluation Committee. The evaluator serves as an advisor to the Evaluation Committee and is expected to attend all meetings of the Committee, unless informed otherwise.

The Evaluation Committee is responsible for making timely decisions regarding the overall evaluation plan and its components. If the Committee recommends changes in the plan, the suggested changes will be specific and feasible within the scope of this contract. If the evaluator disputes the feasibility of the changes, Ms. Zee will be the final arbiter. If the Evaluation Committee reverses one of its decisions, and the changes require additional work on the part of the evaluator, the contract may be modified as agreed to by Ms. Zee and within the regulations of XYZ state. The Evaluation Committee will also be responsible for assisting the evaluator in securing permission for collecting the evaluation data, as well as assisting the evaluator in resolving political or logistical barriers to conducting the evaluation. The Evaluation Committee will assist the evaluator in developing a model outline for the evaluation report. Finally, the Evaluation Committee will identify the person(s) to whom a presentation of the evaluation's results will be made.

The evaluation contract will be in effect from July 1, 1991, through June 30, 1992. The evaluator will deliver the following products at the times specified below.

*This sample contract illustrates content typically included in such documents and is not intended for use as a legal contract. Before issuing your own contract, be sure to review it with your own legal counsel.

A deliverable will not be considered satisfactorily completed until it is approved/accepted by the Evaluation Committee. If a deliverable is not approved/accepted by the Evaluation Committee, specific reasons for its disapproval/rejection must be provided to the evaluator within two weeks of the deliverable's receipt.

The payment schedule for the contract is as follows: 10% after deliverable #1; 20% after deliverable #2; 10% after deliverables #3-5; 30% after deliverable #6; 20% after deliverable #7; and 10% after deliverable #8.

Accepted by:

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