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Office of Extramural Programs (OEP)

OEP workers

Grants Process

Introduction

NIOSH utilizes the NIH model for the administration of its extramural program. By so doing, NIOSH is able to partner with other components of the U.S. Public Health Service to support occupational safety and health research. This system also ensures that high quality research is funded through the two-step peer review process. For certain types of awards, such as small grants and career development grants, there may be differences among sponsoring Institutes, so please refer to specific announcements for the requirements. If there are questions about NIOSH support, contact the Office of Extramural Programs as listed under “About OEP”, or contact the program administrator whose name appears in the funding opportunity announcement. A good overview of the grants process may be found at NIH.

Grants Policy and Guidance

There are many aspects to preparing and submitting a grant application, as well as receiving and completing a grant. The following NIH website contains information on policies and procedures that applicants must follow.

Forms and Applications

The required grant application form for all NIOSH programs is the Public Health Service (PHS) Form 398. The following website provides access to downloadable forms and instructions for completing the forms.

Receipt Dates

There are different receipt dates for grant applications submitted under Program Announcements (PA) and under Requests for Applications (RFA). An RFA has one receipt date which is specified in the announcement. PAs typically have three standard receipt dates each year, which correspond to three review and award cycles. Information on these cycles is found here.

Occasionally, a PA will have only one specified receipt date per year. It is important for applicants to refer to the funding opportunity announcement for receipt dates.

Peer Review

Applications for support from NIOSH are initially evaluated by peer review groups composed of scientists primarily from the extramural research community. The objective of the initial peer review is to evaluate and rate the scientific and technical merit of the proposed research or research training. It takes place in Scientific Review Groups (SRGs) that are managed by Scientific Review Officers (SROs) who are located in NIOSH and in the Center for Scientific Review (CSR) of NIH, depending on where the application is assigned for review. NIOSH has a chartered SRG called the Safety and Occupational Health (SOH) Study Section that reviews applications submitted under NIOSH's general Program Announcements. Members of the SOH Study Section are normally appointed to four-year terms. NIOSH also convenes Special Emphasis Panels (SEPs) to review applications that are submitted in response to special focused Program Announcements and Requests for Applications (RFA's). Members of SEPs are temporary and are appointed only for the duration of a specific review activity.

Scientific Review Group Rosters

Scientific Review Group (SRG) rosters list all appointed members and reflect the total scope of expertise at a meeting. Rosters are posted 30 days before a meeting and are subject to change.

NOTE: All rosters are provided for information purposes only. Do not communicate directly with study section members about your application. Direct all questions only to the SRO in charge of the SRG. Failure to observe this policy will create a serious breach of confidentiality and conflict-of-interest in the peer review process. Likely actions include removal of the investigator's application(s) from immediate review, coupled with delay and deferral of evaluation to a different review group in the following review cycle.

Safety and Occupational Health (SOH) Study Section [PDF - 9 KB]
This is the committee roster listing the permanent members, most appointed to staggered four-year terms.

Safety and Occupational Health (SOH) Study Section Meetings
These rosters are for actual SOH Study Section meetings and consist of the attending permanent members and temporary members who are appointed for a specific meeting.

Special Emphasis Panels

SOH Member Conflict

Education and Training

Agriculture

Surveillance

Other Special Emphasis Panels

Following peer review, the NIOSH Secondary Review Committee (SRC) reviews all applications for programmatic relevance and considers issues such as balance of the extramural grant portfolio and potential to contribute to NIOSH goals. The SRC advises the NIOSH and OEP Directors on the conduct and support of research, training, health information dissemination, and other programs related to worker safety and health.

Additional information on the NIH peer review process that NIOSH follows

Roster Archives

SOH Study Section

Special Emphasis Panels

Just-In-Time Information Submission

After the initial peer review, any applicants whose score is within the range for further consideration will be asked to submit additional information that must be received by NIOSH prior to an award. This information is called "Just-in-Time" information. The Just-in-Time information will be solicited by the Scientific Program Official assigned to the application.

Grant Closeout

When an extramural project is completed, the principal investigator is responsible for meeting specific requirements to officially close out the project. Guidance on meeting these requirements and preparing the necessary documents are provided below:

Award Closeout Guidance - Grants and Cooperative Agreements Supported by The National Institute for Occupational Safety and Health (updated 4/6/2011) [PDF - 143 KB]
Equipment Inventory Listing Form (Word version available on request from Grants Management Specialist) Equipment Inventory Listing [PDF - 41 KB]

Example Abstract [PDF - 9 KB]

 
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