VTrckS Functionality

VTrckS is a robust vaccine management application that helps grantees and providers to order and manage publicly funded vaccines more efficiently. VTrckS supports the following functions:

Spend Plan

• Perform an initial annual setup and ongoing updates of grantee schedule, brand allocation and spend plan
• View and export spend plan and budget reports

Provider Master Data

• Enter and update information about each provider in the system, such as contact information, business hours, facility type, and special instructions

Supporting Documentation

• Submit data/documentation for inventory on hand, doses administered, and temperature logs

Formulary Master Data

• Customize a list(s) of vaccines to control the vaccines providers can request

Vaccine Order Entry

• Place orders, including direct-ship and high priority orders
• Manage orders, including approving, modifying and cancelling orders
• See order statuses and view near real-time shipping status

Returns

• Submit and manage all returns, wastage and transfer orders

Purchase Order Entry and Returns to Manufacturers

• Create state-funded POs using CDC vaccine contracts/ Create non-federal return POs
• Change existing state funded POs made using a non-CDC mechanism
• Check to status of an existing state-funded PO
• Check the distributor inventory status for grantee virtual (non-federal) inventory and grantee virtual (non-federal) returns

Reporting

• View and export reports based on near real-time data
• Reports include vaccine inventory, shipments, returns, providers, supporting documentation, contracts, spend plans and budget

Provider Functionality

• Submit data/documentation for inventory on hand, doses administered, and temperature logs
• Place orders, including direct-ship and high priority orders
• Place all returns, wastage and transfer orders

External Information System (ExIS) - For grantees that have vaccine ordering and inventory tracking functionality in their IIS

• Upload provider master data information
• Upload inventory on hand data
• Upload provider orders
• Download shipment information to the ExIS interface

Top of Page