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VTrckS Functionality

VTrckS is a robust vaccine management application that helps awardees and providers order and manage publicly-funded vaccines more efficiently. VTrckS supports the following functions:

Spend Plan

  • Perform an initial annual setup and ongoing updates of awardee schedule, brand allocation and spend plan
  • View and export spend plan and budget reports

Provider Master Data

  • Enter and update information about each provider in the system, such as contact information, business hours, facility type, and special instructions

Supporting Documentation

  • Submit data/documentation for inventory on hand, doses administered, and temperature logs

Formulary Master Data

  • Customize a list(s) of vaccines to control the vaccines that providers can request

Vaccine Order Entry

  • Place orders, including direct-ship and high priority orders
  • Manage orders, including approving, modifying and cancelling orders
  • See order statuses and view near-real-time shipping status

Returns

  • Submit and manage all returns, wastage and transfer orders

Purchase Order Entry and Returns to Manufacturers

  • Create state-funded purchase orders (POs) using CDC vaccine contracts/ Create non-federal return POs
  • Change existing state-funded POs made using a non-CDC mechanism
  • Check status of an existing state-funded PO
  • Check the distributor inventory status for awardee virtual (non-federal) inventory and awardee virtual (non-federal) returns

Reporting

  • View and export reports based on near-real-time data
  • Reports include vaccine inventory, shipments, returns, providers, supporting documentation, contracts, spend plans and budget

Provider Functionality

  • Submit data/documentation for inventory on hand, doses administered, and temperature logs
  • Place orders, including direct-ship and high priority orders
  • Place all returns, wastage and transfer orders

External Information System (ExIS) - For awardees that have vaccine ordering and inventory tracking functionality in their IIS

  • Upload provider master data information
  • Upload inventory on hand data
  • Upload provider orders
  • Download shipment information to the ExIS interface
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