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Data Access

Browsing and Searching Documents


Back to Basic Instructions for Using the SETS Interface


Browsing and Searching a Single file

  1. At the opening menu, click the + sign to the left of the Documents folder.
  2. Click once on the file you wish to open.
  3. To search the documentation file for a specific term, you may:
    • Click Search on the menu bar Document, or
    • Double-click the cursor on the term, or
    • Click the search Search Button image button on the button bar.
  4. Click the button that corresponds to the type of search you would like conducted.

    Searching document image


Browsing and Searching Multiple Files

At the opening menu, click the + sign to the left of the Search folder>Global document search.

  1. Enter the term(s), separated by spaces, you wish to search.
  2. Choose Search or Enter.
  3. The search will provide a list of the files that contain the specific term(s) entered. The file name, file description, and the number of times the term is found are provided as well.
  4. Click on the file you wish to view and Open. Although the Search results box closes, the results of your search are still displayed under the Search folder in the data set window.

    Global Search image

If printed documentation tables are not aligned, cut and paste them in an application such as WordPad and use LinePrinter font to print.


Browsing and Searching Data

To view the data set or a subset.

  1. At the opening menu, click the + sign to the left of the word Data to list the data files.
  2. Click on a file name>Browse data.
  3. This command displays the records, with horizontal red lines separating the individual records, and vertical red lines separating the fields within records. The field and value labels appear in the window at the bottom of the screen.

    Searching records image

  4. For a description of the field and record value, double-click on the corresponding field. If you click Select, you will select a subset of those records. The number of records selected will be shown in the left hand corner of your bottom window.

    Bottom window image

  • If you want to save the subset expression to your hard drive, click Save before selecting the records. Saved subsets can be loaded later for tabulation or export.
  • When a search yields multiple records, the first record will appear. To locate the next record-- do NOT use the arrow keys--you must click on the search for next match button Search next image


Back to Basic Instructions for Using the SETS Interface




Statistical Export and Tabulation System

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