|
|
Exhibitor
Information >
Contractual
Considerations
Compliance with
law
The exhibitor shall not engage in any display, publication, performance,
or other activity that is in conflict with any federal, state, or local
law, regulations, rule or ordinance, nor shall the exhibitor, or its representatives
or employees, engage in any lewd display, publication, or performance.
Exhibitors will not display or bring into the exhibit any animal, bird,
fish, or other nonhuman creature without written permission of the ICEID
Steering Committee.
Eviction and restriction
Show Management reserves the right to restrict or evict exhibits that,
because of noise, method of operation, materials, or any other reason
become objectionable, and also to prohibit or evict any exhibit which,
in the opinion of Show Management, may detract from the general character
of the exhibits as a whole.
Fire protection
Exhibitors must comply with all local fire regulations. Booth decorations
must be flameproofed, and all hangings must clear the floor. Electrical
wiring must conform with all federal, state, and municipal government
requirements. If inspection indicates that an exhibitor has neglected
to comply with these regulations or otherwise causes a fire hazard, ICEID
reserves the right to cancel all or such part of the exhibit as may be
irregular.
Forfeiture
If an exhibitor does not follow the Rules and Regulations established
by ICEID, the exhibitor shall forfeit the amount paid for space rental,
regardless of whether or not the exhibit space is subsequently leased.
Injury, loss, or
damage
Show Management will not be responsible for any injury, loss, or damage
that may occur to the exhibitor’s employees or property, and exhibitors
shall indemnify and exempt the ICEID, its agents and contractors, and
the Hyatt Regency Atlanta from all liability
which may ensue from any cause whatsoever. Show Management will not be
liable for any injury, loss, or damage which may be sustained by any person
who may be on the premises leased or rented to the exhibitor or watching,
observing, or participating in any demonstration in the exhibitor’s
booth, unless such injury, loss, or damage is caused by active negligence
or willful act of Show Management.
If Show Management
should be held liable for any exhibitor’s action or failure to act
in any matter whatsoever, the exhibitor shall reimburse Show Management
for all expenses incurred and hold ICEID harmless from any resulting liability.
Insurance
The exhibitor shall, at its sole cost and expense, procure and maintain
throughout the term of the contract for exhibit space comprehensive general
liability insurance against claims for bodily injury or death and property
damage occurring in or upon or resulting from the premises leased. Such
insurance shall include contractual liability and products liability coverage
with combined and single limits of liability of not less than $1,000,000.
The exhibitor shall,
at its sole cost and expense, procure and maintain throughout the term
of this contract worker’s compensation and occupational disease insurance
in full compliance with all federal and state laws governing all of the
exhibitor’s employees engaged in the performance of any work for
the exhibitor. The exhibitor shall obtain and furnish upon request of
Show Management a certificate of insurance evidencing the required insurance.
Package removal
policy
For the protection of ICEID exhibitors, security guards will require a
Property Pass from persons leaving the exhibit floor with equipment, cartons,
luggage, etc. Materials cannot be removed from the hall during show hours.
Passes may be obtained at the exhibitor registration desk during exhibitor
registration hours.
Repair or damages
Nothing will be posted, tacked, nailed, screwed, or otherwise attached
to the columns, walls, floor, ceiling, furniture, or other property of
the Hyatt Regency Atlanta. The cost of
repairing damage inflicted by the exhibitor, its employees, representatives,
or agents to the Hyatt Regency Atlanta
will be billed to and paid for by the exhibitor.
Security
Exhibitors are responsible for their equipment and property. All property
of the exhibitor is understood to remain under his/her custody and control
in transit to, within, and in transit from the confines of the Exhibit
Hall. Security guards will patrol the aisles and perimeters of the exhibit
area, but the ICEID, its agents and contractors, and the Hyatt
Regency Atlanta do not guarantee or protect the exhibitor against
loss of any kind. Each party agrees to be responsible for its own property
through insurance or self-insurance and shall hold harmless each of the
other parties for any and all damage caused by theft and those perils
normally covered by fire and extended coverage policy.
Exhibit violations
As a condition for exhibiting, each exhibitor shall agree to observe all
policies and regulations.
A violation of these
printed guidelines may result in a loss of exhibit participation unless
immediate corrective measures are taken by the exhibitor to rectify the
violation. If the exhibitor is asked to correct the violation but does
not concur, Show Management reserves the right to close the booth, remove
it from the show floor, and prohibit the exhibitor’s personnel from
entering the exhibit hall.
ICEID considers default
on booth payment, either by check or credit card, a violation of the ICEID
guidelines. If an exhibitor fails to honor their contractual agreement
and does not pay in full or stops payment on a check or credit card, booth
set up will not be permitted.
Interpretation
and amendment
Show Management shall have full power to interpret or amend these rules,
and its decision is final. The exhibitor agrees to abide by any rules
or regulations that may hereafter be adopted by the ICEID. Show Management
promises its full cooperation for a successful show and will be pleased
to work with the exhibitors towards this end.
|
