Common Questions about Budget Revisions (Redirections)
This document is intended increase IP19-1901 immunization awardees understanding of “budget redirections”. Please direct any questions you may have that are not answered by this document to your POB Project Officer.
A budget revision, sometimes referred to as redirections or re-budgeting, occurs when funds move between direct cost budget categories in a budget.
YES! Consulting with your project officer will help ensure the desired funding shifts are allowable, all the necessary details are included, and the correct type of redirection request is submitted.
The difference between informal and formal redirection is the threshold associated with the movement of funds and the mechanism for submission.
Funding shifts in an approved budget that are 25% or less than the total award is classified as informal redirections and documented through a grant note in GrantSolutions. Funding shifts that exceed 25% of the total award are classified as formal redirections and are submitted as budget revision amendments in GrantSolutions.
Note, informal redirection requests are cumulative. Please ensure you are tracking re-budgeting shifts. If your program submits multiple informal requests and the total cumulative funding exceeds 25%, then a formal redirection that includes all budget changes will be required.
The 25% threshold that determines whether a redirection is informal or formal is counted against the total funding available by COVID and non-COVID funds.
- For COVID funding, the total award is the combined total of funding awarded under all COVID supplements. This funding has document numbers 19NH23IP922XXXC3, 20NH23IP922XXXC4, 20NH23IP922XXXC5, and 20NH23IP922XXXC6.
- For non-COVID funding, the total award is the combined total of funding awarded under the core award, components, or non-COVID supplements. This funding will have the document number for these funds is 19NH23IP922XXX (without an additional “C” suffix and number).
Redirections are counted against the budget period – this differs for COVID and non-COVID funds:
- For COVID funding, the project period is July 1, 2020 – June 30, 2024. Informal redirections can occur throughout this entire period until the 25% threshold is reached at which point funding shifts will be formal redirections.
- For non-COVID funding, the project period is a typical 12-month budget. For example, budget year 2 is July 1, 2020 – June 30, 2021. Informal redirections can occur within the 12-month budget for non-COVID funds until the 25% threshold is reached at which point funding shifts will be formal redirections.
Informal redirection requests should be submitted to the POB project officer for review and concurrence, and subsequently uploaded into GrantSolutions as a grant note.
In the documentation provided to your project officer, include:
- Justification for redirection, including whether the updates remain within the original scope
- Details on the movement of funds.
After consultation with your project officer to ensure desired shifts are allowable, formal redirection requests must be submitted into GrantSolutions as a budget revision amendment. Recipients must include a cover letter on official letterhead signed by the Authorized Organizational Representative (AOR) that provides a brief description of the requested changes.
With the amendment, submit:
- Budget tables that identify the budget categories and amounts affected by the movement of funds.
- Budget justification that adheres to CDC Budget Preparation Guidelines: https://www.cdc.gov/grants/documents/budget-preparation-guidance.pdfpdf icon
- If applicable, the required elements for a new contract or consultant
- If applicable, the new approved indirect cost rate agreement
- 424a – please use the fillable PDF found on grants.gov: https://www.grants.gov/forms/sf-424-family.htmlexternal icon and attach it to the budget revision amendment.
Recipients can submit one redirection request that encompasses re-budgeting from more than one award. Please ensure the cover letter and budget tables are clear, and that there are separate tables for each project for which funds are shifting.
No. Recipients must obtain written approval from CDC prior to establishing a third-party contractor to perform program activities. Approval by CDC to utilize funds and initiate program activities through the services of a contractor requires the submission of six elements for contractors and seven elements for consultants. Please review CDC’s Budget Preparation Guidelines for details regarding the required elements: https://www.cdc.gov/grants/documents/budget-preparation-guidance.pdfpdf icon.
Redirection requests can be submitted as the need to redirect funds is identified. However, for timely approval, CDC Office of Grants Services recommends submission of requests at least 120 days prior to the end of budget period and inclusion of any supporting documentation needed for analysis.