Customizable Content for School and Childcare-Located Vaccination Clinics

[Date]

Dear [Name of school principal],

[Insert School District] considers the health and well-being of our students and staff a priority. With that in mind, we are offering vaccines to students [Insert age groups that will be vaccinated during the clinic] at your school.

We are partnering with [Insert name of clinic provider] to host vaccination clinics for your students in the coming weeks. Some vaccines will require two doses to complete the series, scheduled [Insert # weeks] apart. We will reach out to you soon about setting up dates for these clinics.

To get started, we are including the following information that you may share with parents/guardians:

• A letter informing parents about the clinics,
• The Vaccine Information Statement (VIS) for the [Insert type of vaccines] vaccine that will be offered,

• [Insert if applicable] The parental consent form, which will need to be reviewed and signed by parents/guardians and returned to school staff [or to the vaccine clinic], in order for their child to be vaccinated.

We will contact you soon to discuss specific plans and how to prepare for the clinics. If you have questions, please contact [Insert name and contact information for point of contact].

For more information about childhood/adolescent vaccines, including [Insert type of vaccines], please visit [Insert state/local public health department website] or www.cdc.gov/vaccines/index.html.

Thank you,

[Signature]

Dear Parent or Guardian,

As a parent, you want to keep your child safe. Vaccinations are an important way to help make sure that your child is protected against serious diseases, like COVID-19, measles, and whooping cough.

[Insert ECE program] considers the health and well-being of our children a priority. With that in mind, we are partnering with [Name of clinic provider] to host vaccination clinics located at your [ECE program] for children who are X years of age and older [and their families]. These clinics will offer the following vaccines:

• [Insert list of vaccines to be offered]

On the following dates and times:

• [Insert list of times & dates]

To register [Insert registration information]. [If no registration: Vaccinations will be given on a first come first serve basis.]

Consent: Vaccination is optional. If you choose to have your child vaccinated but you or another legal guardian cannot be present, you will need to provide consent by [insert details]. If you have questions, please contact [Insert point of information].

COVID-19 vaccine [if applicable]: If your child is getting their second COVID-19 dose, please be sure to bring their vaccination card with them on the clinic day. You may also take a photograph of the card and email it to [insert POC email address] before the clinic day. If you do not have or cannot find your child’s vaccination card, please contact [Insert point of contact information].

It is very important to make sure your child is up to date on their well-child visits and routinely recommended vaccines, including those that may have been missed during the pandemic. This will help them be able to learn, play, and attend our program in person. Our on-site clinic will help you get your child vaccinated quickly against COVID-19 [and influenza/other vaccines if applicable] but remember to contact your healthcare provider for well-child visits and other important vaccinations. You can also review the 2022 easy-to-read immunization schedule recommended by the Centers for Disease Control and Prevention (CDC).

For more information about vaccines and the diseases they prevent, visit these resources from the CDC:

• COVID-19 Vaccines for Children and Teens
• Well-Child Visits and Recommended Vaccinations 
• The Ultimate Babyproofing Plan: 6 Reasons to Follow CDC’s Immunization Schedule
• CDC’s vaccine website for parents 
• The Vaccines for Children (VFC) Program, which provides free vaccines to children who qualify

If you have questions or concerns about vaccines, you may call us at [Insert phone number] or visit [Insert State/local public health department website].

Sincerely,

[Insert ECE program signature block]

Dear Parent or Guardian,

[Insert School or School District] considers the health and well-being of our students a priority. With that in mind, we are partnering with [Name of clinic provider] to host school vaccination clinics for your eligible children [Insert age groups that will be vaccinated during the clinic]. These clinics will offer the following vaccines:

• [Insert list of vaccines to be offered]

On the following dates and times:

• [Insert list of times & dates]

Registration: Parents/guardians may register their children by [Insert registration information]. [If no registration: Vaccinations will be given on a first come first serve basis.] There will be no cost to you for this vaccine, although your health plan may be billed. Your health plan cannot charge you a co-pay.

Consent: Vaccination is optional. If you choose to have your child vaccinated, you will need to provide consent by [insert details]. If you have questions, please contact [Insert point of information].

COVID-19 vaccine [if applicable]: If your child is getting their second COVID-19 dose, please send their vaccination card with them on the clinic day. You may also take a photograph of the card and email it to [insert POC email address] before the clinic day. If you do not have or cannot find your child’s vaccination card, please contact [Insert point of contact information].

Vaccine Recommendation: It is very important to make sure your child is up to date on their routinely recommended vaccines, including those that may have been missed during the pandemic. Go to CDC’s Immunization Schedule for a complete list. This will help them keep up with normal activities such as in-person learning, sports, and visiting friends.

Questions: If you have questions or concerns about vaccines, you may call us at [Insert phone number] or visit [Insert State/local public health department website].

Sincerely,

[Insert school or school district signature block]

[Date]

Dear parent/guardian,

Thank you for participating in [Name of School or School District] COVID-19 vaccination program. Your child was VACCINATED with their [Insert first/second dose] of COVID-19 vaccine on [Date and time of the vaccination clinic].

[If the second dose was administered, insert – The COVID-19 vaccine series is now complete.]

[If the first dose was administered, insert – Your child is scheduled to receive the 2^nd vaccine dose on [INSERT DATE HERE]. A reminder will be sent out to parents 1 week prior to this date.]

Mild side effects are common after vaccination. These may include pain, redness, and swelling on the arm, as well as tiredness, headache, muscle pain, chills, fever, or nausea. This means that your child’s body is building protection. These side effects may affect your child’s ability to do daily activities, and they may need to stay home for a day or two after vaccination. These side effects should go away in a few days. Some people have no side effects.

If you think your child is having a severe allergic reaction or other reaction to the vaccine, call 911 immediately. To learn more about COVID-19 vaccines and rare severe allergic reactions, visit What to Do if You Had an Allergic Reaction After Getting a COVID-19 Vaccine. We encourage you to report vaccine side effects to FDA/CDC Vaccine Adverse Event Reporting System.

You are encouraged to register for an account and then enroll your children in V-safe, a smartphone-based tool that uses text messaging and web surveys to check-in on how anyone who has received a COVID-19 vaccine is feeling.

[If applicable, insert] We have attached the Emergency Use Authorization Fact Sheet for the COVID-19 vaccine. It includes information about the benefits and risks of the vaccine.

Your child also received a COVID-19 vaccination record card showing which COVID-19 vaccine they received, the date it was received, and the date the second dose is due, if applicable. Make a copy of this vaccination record card for your records for safekeeping.

It is important to continue with well child visits and check-ups with your child’s regular health care provider. It is also very important to keep up to date on your child’s routinely recommended vaccines, including those that may have been missed during the pandemic.

If you have questions, please contact [Point of contact with contact information]. For more about COVID-19 vaccines, please visit [State/local public health department website] or www.cdc.gov/coronavirus/vaccines.

Sincerely,

[Signature]

[Date]

Dear parent/guardian,

Thank you for your interest in [Name of School or School District] COVID-19 vaccination program. We are writing to let you know that your child was NOT VACCINATED with [insert their first/second] dose of COVID-19 vaccine at [Location of clinic] on [Date and time of the vaccination clinic] because they:

☐ were sick with: __________________________

[Insert if applicable] ☐ had a reaction to the 1^st dose of COVID-19 vaccine: ______________________
☐ were not present for vaccination
☐ did not want to get vaccinated
☐ other: _____________________________

We encourage you to reach out to your child’s regular healthcare provider to ask about a COVID-19 vaccine for your child. To learn about other places offering the COVID-19 vaccines near you, visit https://www.vaccines.gov/.

It is important to continue with well child visits and check-ups with your child’s regular health care provider. It is also very important to keep up to date on your child’s routinely recommended vaccines, including those that may have been missed during the pandemic.

If you have questions about the [Name of School or School District] vaccination event, please contact [Insert point of contact with contact information]. For more information about COVID-19 vaccines, please visit [State/local public health department website] or www.cdc.gov/coronavirus/vaccines.

Sincerely,

[Signature]

[Date]

Dear parent/guardian,

[Insert School District] considers the health and well-being of our students a priority. We are writing to let you know that your child was:

☐ VACCINATED with [Insert types of vaccines] vaccine at [Location of clinic] on [Date and time].

☐ NOT VACCINATED with [Insert types of vaccines] vaccine at [Location of clinic] on [Date and time] because they:

☐ were sick: _________________________________
☐ had a contraindication or precaution to vaccination: _______________________________
☐ were not present for vaccination
☐ did not want to get vaccinated
☐ other: ______________________________________

[Insert if vaccinated] We have included the Vaccine Information Statement for the [Insert types of vaccine] vaccine your child received. This includes information about the benefits and risks of the vaccine.

[Insert if not vaccinated] We encourage you to ask your child’s regular healthcare provider about getting [Insert types of vaccine] vaccine, if applicable.

It is important to continue with well child visits and check-ups with your child’s regular health care provider. It is also very important to keep up to date on your child’s routinely recommended vaccines, including those that may have been missed during the pandemic.

If you have questions about the [Name of School or School District] vaccination event, please contact [Insert point of contact with contact information]. For more information about COVID-19 vaccines, please visit [State/local public health department website] or www.cdc.gov/coronavirus/vaccines.

Sincerely,

[Signature]

[Date]

Dear Healthcare Provider,

We’re writing to let you know that [Name of school or school district hosting clinic] is holding school-located vaccination (SLV) clinics in your community on [Dates]. Some of your patients may attend schools hosting these clinics.

[Name of school or school district] will offer the following vaccines:

[Insert list of vaccines being offered and ages of eligibility]

We will let parents/guardians know about this opportunity and emphasize the importance of continuing with their child’s well visits and keeping up to date on routine vaccines that may have been missed during the COVID-19 pandemic.

Parents/guardians of your patients may have questions about whether to have their child vaccinated at school. SLV clinics for vaccines are safe and convenient. We encourage you to recommend this opportunity to parents/guardians. We would be more than happy to talk with you if you have any questions or concerns. Please contact [Insert name and contact information of POC].

All student vaccination information will be entered into [Insert name of jurisdiction’s immunization information system] within [insert number of days/hours], following the SLV clinic. Should a patient present with a clinically significant adverse event following vaccination, we encourage you and your staff to report all events to the Vaccine Adverse Event Reporting System, even if you are unsure of cause. You may file reports securely online, by mail, or by fax. Report forms are available online or can be obtained by calling 1-800-822-7967.

For information about the SLV clinics being offered, please go to [insert website of clinic’s vaccine provider] or contact us at [insert phone number of clinic provider].

Thank you,

[Signature]

Stay on track with your child’s vaccinations

As a parent, you want to keep your child safe. Vaccinations are an important way to help make sure that your child protected against serious diseases, like COVID-19, measles, and whooping cough.

[Insert ECE program] considers the health and well-being of our children a priority. With that in mind, we are partnering with [Name of clinic provider] to host vaccination clinics located at your [ECE program] for children who are X years of age and older [and their families]. These clinics will offer the following vaccines:

• [Insert list of vaccines to be offered]

On the following dates and times:

• [Insert list of times & dates]

To register [Insert registration information]. [If no registration: Vaccinations will be given on a first come first serve basis.]

It is very important to make sure your child is up to date on their well-child visits and routinely recommended vaccines, including those that may have been missed during the pandemic. This will help them be able to learn, play, and attend our program in person. Our clinic will help you get your child vaccinated quickly against COVID-19 [and influenza/other vaccines if applicable] but remember to contact your healthcare provider for well-child visits and other important vaccinations. You can also review the 2022 easy-to-read immunization schedule recommended by the Centers for Disease Control and Prevention (CDC).

For more information about vaccines and the diseases they prevent, visit these resources from the CDC:

• COVID-19 Vaccines for Children and Teens
• Well-Child Visits and Recommended Vaccinations 
• The Ultimate Babyproofing Plan: 6 Reasons to Follow CDC’s Immunization Schedule
• CDC’s vaccine website for parents 
• The Vaccines for Children (VFC) Program, which provides free vaccines to children who qualify

If you have questions or concerns about vaccines, you may call us at [Insert phone number] or visit [Insert State/local public health department website].

We look forward to hearing from you!

Stay on track with your child’s vaccinations

As a parent, you want to keep your child safe. Vaccinations are an important way to make sure that your child and community stay healthy and protected against serious diseases, like COVID-19, measles, and whooping cough.

[Insert School or School District] considers the health and well-being of our students a priority. With that in mind, we are partnering with [Name of clinic provider] to host school-located vaccination clinics for your eligible children. These clinics will offer the following vaccines:

• [Insert list of vaccines to be offered]

On the following dates and times:

• [Insert list of times & dates]

To register [Insert registration information]. [If no registration: Vaccinations will be given on a first come first serve basis.]

It is very important to make sure your child is up to date on their routinely recommended vaccines, including those that may have been missed during the pandemic. This will help them keep up with normal activities such as in-person learning, sports, and visiting friends. You can also review the 2022 easy-to-read immunization schedule recommended by the Centers for Disease Control and Prevention (CDC).

For more information about vaccines and the diseases they prevent, visit these resources from the CDC:

• Well-Child Visits and Recommended Vaccinations 
• The Ultimate Babyproofing Plan: 6 Reasons to Follow CDC’s Immunization Schedule
• CDC’s vaccine website for parents and Infant Immunization FAQs
• CDC’s series of three 1-minute videos
• The Vaccines for Children (VFC) Program, which provides free vaccines to children who qualify

If you have questions or concerns about vaccines, you may call us at [Insert phone number] or visit [Insert State/local public health department website].

We look forward to hearing from you!

Stay on track with your child’s vaccinations

Vaccinations are an important way to make sure that your child and community stay healthy and protected against serious diseases.

[Insert School District] is partnering with [Name of clinic provider] to host school vaccination clinics for your eligible children. These clinics will offer the following vaccines:

• [Insert list of vaccines to be offered]

On the following dates and times:

• [Insert list of times & dates]/

To register [Insert registration information]. [If no registration: Vaccinations will be given on a first come first serve basis.]

It is very important to make sure your child is up to date on their routinely recommended vaccines, including those that may have been missed during the pandemic.

If you have questions or concerns about vaccines, you may call us at [Insert phone number] or visit [Insert State/local public health department website].

We look forward to serving you!

Help Kids Get Up-to-Date on Recommended Vaccines

COVID-19 disrupted both in-person learning and routine well-child visits for many children over the last two years. As a result, too many children have fallen behind on receiving recommended vaccines. The Centers for Disease Control and Prevention’s data show significant drops in routine vaccination coverage during the pandemic. Children need to get caught up now so that they are protected as in-person learning continues.

[Insert School or School District] considers the health and well-being of children a priority. With that in mind, we are partnering with [Name of clinic provider] to host school-located vaccination (SLV) clinics for eligible children who may be your patients. Schools offer unique opportunities for getting children vaccinated:

• Children are already present in schools.
• SLV clinics can be more convenient for parents and guardians.
• SLV clinics can be used to administer COVID-19 vaccine rapidly and efficiently to eligible students and possibly their family members, teachers, school staff, and others in the community.
• SLV clinics can be used to offer routine vaccinations and catch-up vaccinations for students behind on their vaccinations because of the pandemic.
• SLV clinics are often used for yearly flu vaccination.

You can help protect your patients and their families by promoting these clinics. Here is a link to more information: [Insert link to registration information]

If parents have questions or concerns about vaccines, they may call us at [Insert phone number] or visit [Insert State/local public health department website].

Thank you for your help!

Help Kids Get Up to Date on Recommended Vaccines

The Centers for Disease Control and Prevention’s data show significant drops in routine vaccination coverage during the pandemic. Children need to get caught up now so that they are protected as in-person learning continues.

[Insert School District] is partnering with [Name of clinic provider] to host school-located vaccination (SLV) clinics for eligible children who may be your patients. Here is a link to information: [Insert link to registration information]

If parents have questions or concerns about vaccines, they may call us at [Insert phone number] or visit [Insert State/local public health department website].

Thank you for your help!