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FAQs for NOFO: CDC-RFA-DP18-1811-Partner Actions to Improve Oral Health Outcomes

Partner Actions to Improve Oral Health Outcomes , also known as CDC-RFA-DP18-1811 Notice of Funding Opportunity (NOFO), is a 5-year cooperative agreement supported by the Centers for Disease Control and Prevention (CDC).

This page lists and addresses questions that were anticipated or received related to the CDC-RFA-DP18-1811 notice of funding opportunity. Please view the question and answers (Q&As) below for responses to submitted questions.

Purpose and Overview

The purpose of this non-research Notice of Funding Opportunity (NOFO), Partner Actions to Improve Oral Health Outcomes (CDC-RFA-DP18-1811), is to build the strength and effectiveness of state and territorial oral health programs to prevent and control oral diseases and related conditions. To accomplish this, recipients will implement priority strategies under Component 1, Component 2, or both. Component 1 focuses on strategies such as providing technical assistance and capacity building resources for states, conducting state oral health program assessments, and conducting assessment and providing technical assistance to territorial oral health programs. Component 2 strategies focus on efforts to increase medical-dental integration between oral health and other chronic disease programs. The NOFO is a 5-year cooperative agreement supported by the Centers for Disease Control and Prevention (CDC). Applications for the NOFO will be accepted through June 29, 2018.

 

1. What is the project period for this NOFO?

This Notice of Funding Opportunity (NOFO), DP18-1811, covers a 5-year project period from calendar year 2018 to 2023. Throughout the project period, CDC will continue the award based on the availability of funds, the evidence of satisfactory progress by the recipient (as documented in required reports), and the determination that continued funding is in the best interest of the federal government. Recipients are annually required to submit a Continuation Application to request renewal of funding for the following 12-month period.

 

2. What are the focus areas under Component 1?

Under component 1, the recipient will implement priority strategies such as providing technical assistance and capacity building resources for states, conducting state oral health program assessments, and conducting assessments and providing technical assistance to territorial oral health programs.

 

3. What is the focus area under Component 2?

Under component 2, the recipient will work with five programs selected under NOFO DP18-1810 to implement medical-dental integration activities that integrate oral health with other chronic disease programs.

 

4. Memoranda of Understanding (MOU)/Memoranda of Agreement (MOA) are legally binding. Is there flexibility to submit a letter instead of an MOU/MOA?

Yes. Applicants may submit a letter of commitment in lieu of an MOU/MOA to comply with the NOFO.

 

5. Is an evaluation and performance measurement plan required for this NOFO?

Applicants must provide an evaluation and performance measurement plan that demonstrates how they will fulfill the requirements described in the “CDC Evaluation and Performance Measurement” and “Project Description” sections of this NOFO. See NOFO-page 13 for additional guidance on the plan’s criteria.

 

6. Will CDC continue strong partnerships with national organizations on evaluation activities?

Yes, CDC will work closely with national organizations by providing ongoing evaluation technical assistance on all aspects of evaluation including operationalizing the performance measures and developing national organization-level evaluation plans.

Eligibility

1. Who is eligible to apply for funding?

This announcement is unrestricted. See list below.

State governments
County governments
City or township governments
Special district governments
Independent school districts
Public and State controlled institutions of higher education
Native American tribal governments (Federally recognized)
Public housing authorities/Indian housing authorities
Native American tribal organizations (other than Federal recognized tribal governments)
Nonprofits having a 501(c) (3) status with the IRS, other than institutions of higher education
Nonprofits without 501(c) (3) status with the IRS, other than institutions of higher education
Private institutions of higher education For-profit organizations other than small businesses
Small businesses

Funding and Budget

1. Do we submit a budget for the all 5 years or just year 1?

Your application should include a budget for the first project year.

 

2. Is a cost sharing or match required?

Cost sharing or matching funds are not required for this NOFO.

 

3. For the budget information sheets in the Grants Application Package/SF424A there is no budget category for Consultants. Should “Consultants” be included under “Contractual”?

Yes, the SF424A “Contractual” line (line f) should display the total from both the “Consultants Costs” and “Contractual Costs” budget lines from the itemized Budget Narrative.

 

4. Can national organizations request funding that is greater than the ceiling for Component 1 or 2?

National Organizations are not allowed to exceed the ceiling awards specified in the NOFO for either Component 1 or Component 2.

 

5. Is direct assistance (DA) for on-site personnel available through this NOFO?

No, direct assistance is not available through this NOFO as it was in CDC-RFA-DP13-1313.

 

6. Should travel costs for required meetings be included in the budget?

Yes, travel costs for required meetings should be included in the budget.

 

7. Is the budget included as part of the total page limit for applications? Is there a page limit specific to the budget narrative?

The budget tables and narrative are not a part of the total project narrative page limit, and the budget narrative does not have a page limit.

 

8. Can funds be used toward staff salaries?

Yes, funds in both Component 1 and Component 2 can be used to support positions as appropriate in meeting the outcomes of the NOFO.

 

9. “Establish partnership with 3 entities.” Are any of the selected partners aside from federal ones to receive a subcontract from the award?

No, this NOFO does not require that you award subcontracts to these entities. We expect you to connect and coordinate with other organizations and leverage your respective resources to improve chances of achieving expected outcomes.

 

10. Given the meetings listed on pg. 33, how many of the meetings should be included in the year 01 budget request? 

As a general rule, applicants should plan for 1 meeting per year. The 01 budget request should allow for the grantee meeting, to be held in December of 2018.

 

11. For organizations that have virtual central offices, should we budget for a reverse site visit to Atlanta for each year?

Yes, recipients for this NOFO should budget for three reverse site visits to Atlanta over the course of the 5-year project period. CDC DOH will advise recipients during year one of the dates they will meet with CDC DOH staff to address program progress and coordination of program activities (page 22).

 

Application Process

1. What is the application submission process for the NOFO?

The application process and relevant information can be found in the NOFO – “Section D. Application and Submission Information” on page 24.

 

2. I am having technical problems registering and inputting information into Grants.gov. Can you help?

For assistance with technical difficulties with the Grants.gov system, please contact:
GRANTS.GOV Applicant Support
1-800-518-4726
support@grants.gov

 

3. Are applicants required to submit a Letter of Intent (LOI)?

No, an LOI is not required but encouraged.

The LOI should include the following:

  • Descriptive title of proposed project.
  • Name, address, telephone number, and an email address of the Principal Investigator, Project Director, or both.
  • Name, address, telephone number, and an email address of the primary contact for writing and submitting this application.
  • Number and title of this NOFO.

 

4. Do attachments such as CVs and organization charts count towards the project narrative page limit?

No, attachments do not count toward the project narrative page limit.

 

5. Are there page limits for attachments or the number of letters of support?

There are no limits on the number of pages for attachments, nor for the total number of letters of support. Please use care to submit letters of support from high priority organizations and partners.

 

6. Is the Background section required as part of the Project Narrative?

Yes, the background section is required as part of the Project Narrative.

 

7. Do we include “Organizational Capacity of Recipients to Implement the Approach” in the project narrative or in separate attachments of CVs and organizational charts?

“Organizational Capacity of Recipients to Implement the Approach” should be described in the project narrative. Supporting documentation, specifically CVs/resumes and organizational charts should be attachments.

 

8. Are the Assurances and Certifications documents required?

Yes. All applicants are required to sign and submit CDC Assurances and Certifications that can be found on the CDC Web site at the following Internet address: Grant Assurances Homepage

 

9. What is the page limit for the Project Narrative including the work plan if you only apply for Component 1? Page 30 only states pages for multi-component NOFOs and the wording is unclear.

The page limit for the Project Narrative for applicants applying for Component 1 only, or Component 2 only, is 19 pages. Please note, the Project Narrative includes the work plan.

 

10. We have an educational health oral program for elementary and middle school. I’m interested to know if this kind of program is allowed for this grant.

This Notice of Funding Opportunity is for organizations who have the capacity to build the strength and effectiveness of state and territorial oral health programs.

 

11. Is there a list of CDC-RFA-DP18-1810 recipients with project descriptions? My team is considering applying for Component 2 of this NOFO, which states that we would theoretically work with the 5 DP18-1810 grantees. We will be able to build a much stronger proposal with some information regarding potential partners and their focus (e.g. community water fluoridation, school sealants, etc).

CDC has not yet announced awards under CDC-RFA-DP18-1810. The announcement is expected on or around September 1, 2018.

 

12. On page 15 under Component 1, Strategy: Assess infrastructure and capacity needs of funded territorial oral health programs, does CDC have any funded territorial oral health programs?

No. The word “funded” should be removed. The strategy should read: “Assess infrastructure and capacity needs of territorial oral health programs.”

 

13. The NOFO template on p.19 of the CDC-RFA-DA18-1811 https://www.cdc.gov/oralhealth/funding/nofo1811natlorgs.htm does not work. Is there another site where this can be accessed?

The work plan can be accessed at https://www.cdc.gov/oralhealth/state_programs/nofo/nofo1811nationalorganizations.htm.

 

14. The work plan template does not include spaces for some of the items described on page 19 under the work plan, e.g., possible barriers, multi-sector collaboration, and staff and administrative roles and functions. Should we put those at the end of the work plan or somewhere else?

Applicants can place additional work plan information at the end of the work plan.

Review Process

The review process and relevant information can be found in the NOFO – “Section E. Review and Selection Process” on pages 38-40.

 

1. What are the review criteria for these applications?

Three sections of the application will be scored: (1) Approach (30 points), (2) Evaluation and Performance Measurement (30 points), and (3) Applicant’s Organizational Capacity to Implement the Approach (40 points). The budget section is reviewed, but not scored.

 

2. What is the review process for these applications?

Applications will be reviewed in three phases:

a. Phase I Review

All applications will be initially reviewed for eligibility and completeness by CDC Office of Grants Services. Complete applications will be reviewed for responsiveness by the Grants Management Officials and Program Officials. Non-responsive applications will not advance to Phase II review.

b. Phase II Review

A review panel will evaluate complete, eligible applications in accordance with the criteria below.

i. Approach
ii. Evaluation and Performance Measurement
iii. Applicant’s Organizational Capacity to Implement the Approach

c. Phase III Review

Component 1 and Component 2 will be reviewed by 2 separate review panels. Reviewed applications will be funded in order by score and rank determined by the review panel.

Recipient Activities (General)

1. Are the activities under strategies listed on pages 9-10 required as worded or just examples of activities?

The activities under the strategies listed on pages 9 and 10 are CDC’s strongest guidance to applicants about how to achieve expected outcomes. If an applicant feels strongly they have an evidence-based or other activity that will achieve expected outcomes, they can propose the activity in their application as well.

 

2. When might the state dental director/Program manager meetings occur?

A Grantee Kick-off Meeting for all awardees will take place December 11-13, 2018. The first State Dental Directors/Program Managers will be held 2019-2020.

 

3. The CDC Program support for states listed in the CDC 1810 NOFO seems to overlap quite a bit with the type of TA/training that national partners might provide. Will CDC be proposing a process for decision-making and coordination about topics of webinars, etc. or is a national partner applicant encouraged to propose suggested TA/training formats and topics?

Applicants should propose TA/training topics they believe are of interest and need. CDC will negotiate and coordinate with the recipient regarding delivery of technical assistance resources.

Recipient Activities (Component 1)

Funds for Component 1 strategies [state technical assistance and capacity building, state oral health program capacity assessment, and territorial oral health programs and technical assistance] will be based on recipient’s documented capacity to execute the strategies consistent with the content of the NOFO. Other factors will include the proposed work plan activities and goals, plans to develop program capacity over the period of performance, and population reach and ability to increase reach in years two through five. An award of approximately $550,000 in Year 1, and $400,000 in Years 2-5 will be made.

1. Can we apply for Component 1 funds only?

Yes, applicants can apply for Component 1 funds only.

 

2. How many Component 1 awards are projected?

One award will be made under Component 1.

Recipient Activities (Component 2)

Funds for Component 2 strategy (medical-dental integration) will be based on recipient’s documented capacity to execute the strategies consistent with the content of the NOFO. Other factors will include the proposed work plan activities and goals, plans to develop program capacity of states over the period of performance, and ability to collect and analyze examples of effective medical-dental integration programs and strategies in years two through five. An award of approximately $150,000 in Years 1-5 will be made.

1. We are only interested in implementing the medical-dental integration strategies. May we apply for Component 2 funds only?

Yes, applicants can apply for Component 2 funds only.

 

2. How many Component 2 awards are projected?

One award will be made under Component 2.

Other Questions

1. What is a Data Management Plan?

A Data Management Plan (DMP) is a plan to preserve data collected (such as surveillance or evaluation data) and make it available for public use. Recipients will receive guidance on creating a DMP for all data collection activities so that they can submit a DMP 6 months after award.

 

2. What is the difference between the Data Management Plan (DMP) and the Evaluation Plan?

The Data Management Plan (DMP) is a federal requirement to plan to preserve and share with the public all data collected, including surveillance and evaluation data. The Evaluation Plan refers only to program and performance measurement and includes what data will be collected, how it will be collected, who will collect it, and on what schedule. It does not apply to surveillance data. The DMP and Evaluation Plan are separate documents, and both will be required six months after the start of the award.

 

3. The page limit for the evaluation plan on page 17 states 25 pages vs. 20 page limit on page 45. Which is correct?

The evaluation plan page limit is 25 pages.

 

4. Given that funded states are required to submit a 3rd grade BSS to evaluate their programs, and to disseminate surveillance data, wouldn’t the 5-year target for at least two of the performance measures listed on pg. 14 be 100% of funded programs? 

Yes, we would like 100% of funded programs to complete at least one 3rd grade BSS during the 5 year project period to evaluate their programs and disseminate oral health surveillance data.

 

5. How can we determine a baseline for the measures in our application without knowing which states are funded? Will those measures instead be determined in the detailed evaluation plan that is submitted within the first 6 months?

Yes. CDC will work with the national partner(s) to identify CDC funded states and to determine performance measures and baseline data after awards have been made.

 

6. Pertaining to the Outcomes section on pgs. 7-8: the instructions say to address the BOLDED intermediate outcomes in the logic model, but in some cases the short-term outcomes are bolded, not the intermediate ones, and the language in the logic model doesn’t always match the language in the bullets on pg. 8 or those on pg. 13-14. Please clarify what is required.

Applicants need to follow the performance measures listed under evaluation questions and performance measures in Table 1 on pages 14 and 15. Table 1 is the best source of information on data that CDC will be collecting for evaluation purposes.

 

7. On the informational call, they mentioned the intermediate outcomes of TA to both state and territorial oral health programs as the outcomes we should aspire too, yet in the NOFO the performance measures are the short-term outcomes of assessment only. Will applicants be penalized if we write objectives for the intermediate outcomes of performing TA or are we encouraged to do so?

Outcome and performance measure data will be collected as shown in Table 1. Evaluation Questions and Performance Measures can be found on pages 14-15 of the NOFO. Addressing the performance measures noted in Table 1 is required for applicants. Applicants may choose to additionally provide information on intermediate outcome measures of TA for both state and territorial oral health programs, but this is not required.

 

8. On page 33 it says that this NOFO is subject to Intergovernmental Review even though it is national in scope. Is that correct, and if so, do we inform the state in which we are incorporated?

The recipient must follow the instructions of the NOFO and contact their single state point of contact (SPOC) (page 33).

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