Let’s Work Together to Keep Your MFT Up to Date!

Last month, NSSP began alerting sites when facilities had failed to send data for 30 days AND when data had not been sent for at least 90 days. These alerts are part of an ongoing effort to improve data quality and make sure your site’s Master Facility Table (MFT) is current. So, what happens when a facility has not sent data for 90 days? Unless the site administrator has provided an explanation, the facility will be deactivated* and the MFT updated:

• Facility Status will be updated to “Inactive,”
• Review Reason of “Status change from active,”
• Review Status of “Pending Onboarding (OB) Approval,” and
• Addition to the Onboarding comment field that states: “This facility was deactivated per the 90-day policy.”

* NSSP onboarding team members and site inspectors will consult one another before approving a change to facility status.

ALWAYS, sites will be informed before a facility is deactivated. NSSP will alert individuals whose names are checked beside “Onboarding Communications” on the Access & Management Center (AMC) User Profile page (see the AMC Quick Start Guide, Section 4: Manage User Profile – Site-specific Communications).

Here’s what to do if you receive an alert:

First, review the identified facilities for accuracy. Before completing the facility deactivation, the NSSP onboarding team and site inspectors will contact site administrators to determine whether the facilities should be “Inactive” or if ongoing work will allow data transmittal to resume. If facilities are inactive, the onboarding team will work with the site administrator to update the MFT facility status value to “Inactive” and enter the reason in the comment field. The deadline for completing the facility review with the onboarding team is Friday, September 20, 2019.

Always add a note in the comments field—especially in the following situations:

1. If a facility has not sent data due to a closure, please enter “Inactive due to Closure” and closure date.
2. If a facility has not sent data due to a merger, please enter “Inactive due to Merger,” the facility it merged with, and the date the data began arriving in the new feed.

As a best practice . . . Keep your MFT current by reviewing it each month. If you know of facilities that should be changed to Inactive or Onboarding, make the entry before you receive the first deactivation alert.

90-Day Deactivation Alerts:

On the second day of each month, NSSP will alert sites of facilities that have not sent data for 30 days and are at risk of deactivation:

On the second day of each month, NSSP will notify sites of the facilities deactivated the previous month:

NSSP will email alerts when facilities fail to send data for visits occurring within 90 days: