COVID-19/Respiratory Pathogens Vaccination
Long-term care facilities can track weekly vaccination data for residents and healthcare personnel (HCP) through NHSN.
None at this time.
None at this time.
None at this time.
Optional Reporting of Influenza and RSV Vaccinations and Cases for Long-term Care Facility Residents – October 2023
Up to Date Vaccination Status: Surveillance Definition Change – September 2023
NHSN Person-Level Vaccination Forms: June Release Updates – June 2023
Updates to Weekly COVID-19 Vaccination Data Reporting: Long-term Care Facilities – June 2023
Quick Learn Demonstration: Data Entry of Weekly Cumulative COVID-19 Vaccination Data – April 2023
NHSN Person-Level Vaccination Forms: General Training – December 2022
Refresher Training: Up to Date Vaccination Status: Long term Care – November 2022
NHSN Person-Level Vaccination Forms: September Release Updates – September 2022
Up to Date Vaccination Status: Surveillance Definition Change – September 2022
Up to Date Vaccination Status: Surveillance Definition Change – June 2022
NHSN Person-Level Vaccination Forms: Office Hours and FAQs – June 2022
Updates to Weekly COVID-19 Vaccination Data Reporting: Long-term Care Facilities – May 2022
NHSN Vaccination Forms: Office Hours and FAQs – April 2022
NHSN COVID-19 Vaccination Forms – April 2022
COVID19 Vaccination Data Refresher Training and Updates – February 2022
Review of COVID-19 Vaccination Modules: Frequently Asked Questions and Data Entry – November 2021
Updates to Reporting Weekly COVID-19 Vaccination Data – September 2021
NHSN Quick Learn Demonstration: Reporting Weekly Cumulative COVID-19 Vaccination Data – May 2021
COVID-19 Vaccination Data Collections Forms
Note: All data collection forms are print-only.
- Weekly COVID-19 AND Respiratory Pathogen Vaccination Summary Form for Residents at LTCFs (57.219) [PDF – 182 KB] – October 2023
- Table of Instructions [PDF – 327 KB] – June 2023
- Weekly COVID-19 Vaccination Summary Form for Healthcare Personnel at LTCFs (57.219) [PDF – 208 KB] – June 2023
- Table of Instructions [PDF – 349 KB] – June 2023
Influenza/RSV Vaccination Data Collection Form
Instructions for Uploading Data
COVID-19 CSV Materials
- Uploading Group COVID-19 .CSV Data Files (11.4.1) [PDF – 773 KB] – June 2023
- Uploading Group COVID-19 .CSV Data Files (10.1.3) [PDF – 939 KB] – May 2022
- Uploading Group COVID-19 .CSV Data Files (10.1.1) [PDF – 1 MB] – February 2022
- Uploading Group COVID-19 .CSV Data Files (Pre 10.0) [PDF – 1 MB] – August 2021
Influenza/RSV CSV Materials
Templates and Example Files for Residents of Long-term Care Facilities (LTCFs)
COVID-19 CSV Materials
- Example CVS File (11.4.1) [XLS – 152 B] – June 2023
- CVS File Template (11.4.1) [XLS – 103 B]– June 2023
- CSV File Template (10.1.3) [XLS – 177 B] – May 2022
- Example CSV File (10.1.3) [XLS – 243 B] – May 2022
- CSV File Template (10.1.1) [CSV – 2 KB] – February 2022
- Example CSV File (10.1.1) [CSV – 2 KB] – February 2022
Influenza/RSV CSV Materials
- CSV File Template [CSV – 141 Bytes] – October 2023
- Example CSV File Template [CSV – 180 Bytes] – October 2023
Templates and Example Files for Healthcare Personnel of Long-term Care Facilities (LTCFs)
- CVS File Template (11.4.1) [XLS – 15 KB] – June 2023
- Example CVS File (11.4.1) [XLS – 17 KB] – June 2023
- CSV File Template (10.1.3) [XLS – 442 B] – May 2022
- Example CSV File (10.1.3) [XLS – 559 B] – May 2022
- CSV File Template (10.1.1) [CSV – 3 KB] – February 2022
- Example CSV File (10.1.1) [CSV – 3 KB] – February 2022
INSTRUCTIONS FOR reporting PERSON-level vaccination data
- Person-Level Group Upload CSV Instructions – LTC [PDF – 985 KB] – May 2023
- Person-Level COVID-19 Vaccination Forms: A How-To Guide [PDF – 1 MB] – June 2023
- 1 Pager: NHSN COVID-19 (Person-Level) Forms [PDF – 209 KB] – June 2023
- Person-Level Vaccination Form Table of Instructions: Healthcare Personnel [PDF – 333 KB] – October 2023
- Person-Level Vaccination Form Table of Instructions: Residents [PDF – 330 KB] – October 2023
- Quick Reference Guide, Re-Submitting COVID-19 Vaccination Data using the Person-Level Vaccination Forms [PDF – 384 KB]– February 2023
Variable description and file layout for residents and healthcare personnel of Long-term Care Facilities (LTCFs)
- Variable description and file layout for residents and healthcare personnel of LTCFs (11.4.1) [PDF – 208 KB] – June 2023
- Variable description and file layout for person-level vaccination forms [PDF – 213 KB] – October 2022
CSV templates and examples files for residents of Long-term Care Facilities (LTCFs)
- .CSV File Template for LTCF Residents [XLS – 521 B] – June 2023
- .CSV File Template for LTCF Residents [XLS – 17 KB] – October 2022
- Example .CSV File for LTCF Residents [XLS – 677 B] – June 2023
- Example .CSV File for LTCF Residents [XLS – 18 KB] – October 2022
CSV templates and examples files for healthcare personnel of Long-term Care Facilities (LTCFs)
- .CSV File Template for LTCF HCP [XLS – 534 B] – June 2023
- .CSV File Template for LTCF HCP [XLS – 17 KB] – October 2022
- Example .CSV File for LTCF HCP [XLS – 658 B] – June 2023
- Example .CSV File for LTCF HCP [XLS – 18 KB] – October 2022
COVID-19 Vaccination
- Quick Reference Guide: How to Run COVID-19 Vaccination Data Reports for Long-Term Care Facilities for Weeks Post June 2023 [PDF – 1,005 KB]
- Updated NHSN Weekly COVID-19 Vaccination Data Dictionary: September 2023 [XLS – 74 KB]
- Quick Reference Guide, How to Run Reports for Long-Term Care Facilities [PDF – 701 KB]
- Quick Reference Guide, How to Enter Data for Long-Term Care Facilities – June 2023 [PDF – 831 KB]
- Quick Reference Guide, How to Check Create Dates [PDF – 468 KB]
- Quick Reference Guide, Navigating Data Entry Screens for Long-Term Care Modules – January 2023 [PDF – 713 KB]
- Quick Reference Guide, Bar Charts of COVID-19 Vaccination Data – November 2022 [PDF – 505 KB]
- COVID-19 Vaccination Modules: Understanding Key Terms and Up to Date Vaccination – September 2023 [PDF – 358 KB]
- Quick Reference Guide, Reporting up to date COVID-19 vaccination status through the COVID-19 Vaccination Modules – October 2023 [PDF – 230 KB]
- Operational Guidance for reporting HCP COVID-19 Vaccination Data – July 2023 [PDF – 300 KB]
- Tips for submitting HCP COVID-19 Vaccination Data – July 2022 [PDF – 250 KB]
- Quarterly Combined Data Quality Checks – February 2023 [PDF – 1 MB]
- Data Quality Alerts – July 2021 [PDF – 400 KB]
