Transition of COVID-19 Hospital Reporting

Updated November 18, 2022

Important Update

Update on testing data submission in the COVID-19 hospital module: Thank you for your participation in testing data submission in the COVID-19 hospital data module in NHSN! NHSN is aware of some issues identified during the testing period, and the team is currently working to address these in the application before the December transition:

  • Adjusting fields with Yes or No answers to accept values of both “YES” and “Y”; “NO” and “N”
  • Adjusting fields with Facility or System answers to accept values of both “FACILITY” or “FAC”; “SYSTEM” or “SYS” (these are federally inactive fields)
  • Adjusting “Days on Hand Supply” answers to accept values of both “>30” and “> 30” (one has a space, one doesn’t)
  • Issues/clarifications with some optional and required fields:
    • Correcting optional and/or inactive fields are currently triggering incorrect warnings
    • Adjusting typo on influenza fields (remove word optional)
    • Adjusting typo on pediatric fields (remove word optional)
    • Adding note to legacy therapeutics fields indicating they will be moved to the inactive section in the December release
    • Adding note to vaccination fields indicating they will be moved to the inactive section in the December release
    • Adjusting web-form display issues with fields 30c, f, g, and h

In the coming days, the team will continue to update this webpage with high-level notes on known issues.

We truly appreciate you identifying issues so that the team can address them and ensure an effective testing period prior to the December transition. Thank you for your patience, and please continue to share any feedback with NHSN at NHSN@cdc.gov.

The National Healthcare Safety Network (NHSN) will assume responsibility for collection of COVID-19 hospital data mid-December 2022. This page will be updated frequently with information about the transition of hospital COVID-19 data collection from TeleTracking to the NHSN. Data will continue to be posted publicly on HHS Protect and COVID Data Tracker. Facilities and groups will be able to view their own data within the NHSN platform.

No change in reporting is required at this time. Actions needed to prepare for the transition will be communicated to NHSN users and COVID-19 reporters, posted on this webpage, and discussed in scheduled webinars. Bookmark this page and check back for updates on important dates, upcoming trainings, and next steps.

This information does not apply to Long-term Care Facilities or Dialysis Facilities. It also does not impact Healthcare Personnel (HCP) COVID-19 Vaccination.

Important Information

  • No change in reporting is required at this time.
  • Dual reporting into NHSN for testing purposes will be available between October – December 2022. More information to come.
FAQs on Transition of COVID-19 Hospital Reporting

Need Help?
We are anticipating a large volume of inquiries. Please be sure to read the information on this page (updated frequently) before contacting the NHSN Help Desk with questions. If you still need assistance, please email nhsn@cdc.gov with subject line “COVID-19 Hospital”.

Upcoming Trainings

All trainings will be recorded. Information for accessing the recordings will be added as it becomes available. Click on the “Register” link for more details about each session.

COVID-19 Hospital Data Transition: Office Hours Session

  • Monday, November 21st from 2-3pm ET
  • Register: Register

COVID-19 Hospital Data Transition: Office Hours Session

  • Tuesday, November 22nd from 1-2pm ET
  • Register: Register
CSV Data Import
Individual Facility Reporting

Description: This reporting scenario include facilities/hospitals reporting COVID-19 hospital data for their hospital/facility individually to HHS. The facilities/hospital do not have jurisdiction, hospital associations, healthcare systems, or third-party vendors submit data on their behalf.

Overview of Webform and .CSV Upload for Individual Facility Reporters

Detailed information on steps for individual facilities to prepare for reporting hospital COVID-19 data in NHSN.

Transition Overview and Data Submission – Individual Facility Reporters

Overview of the transition of COVID-19 hospital reporting to NHSN and examples of data submission in the NHSN application.

Bulk Uploading Reporting

Bulk upload reporting is jurisdictions, hospital associations, healthcare systems, and third-party vendors submit data on behalf of multiple hospitals. Review the COVID-19 Hospital Data Transition: Guidance for Bulk Uploaders document below for information on specific bulk upload scenarios.

COVID-19 Hospital Data Transition: Guidance for Bulk Uploaders

COVID-19 Hospital Data: Overview of Bulk Submission

Detailed information on steps for entities reporting on behalf of multiple facilities to prepare for reporting hospital COVID-19 data in NHSN.

Transition Overview and Data Submission – Bulk Uploaders

Overview of the transition of COVID-19 hospital reporting to NHSN and examples of data submission in the NHSN application.