Fact Sheet: Closed Point of Dispensing (POD) Roles and Responsibilities

Local Public Health Agency Responsibilities
  • Initiate medical countermeasure (MCM) dispensing strategies
    • Complete jurisdictional risk assessment
    • Engage partners
    • Define roles and responsibilities with partners
    • Provide vetted resources for partners
  • Create an agreement with closed POD partners
  • Assist partners with operational plans and supply and equipment needs
  • Define communication procedures, including stakeholders to be involved in information exchange and what information will be shared
  • Assist partners with reporting protocols, inventory management requirements, and administrative procedures
  • Identify the need for MCMs in the community and request assistance from state authorities
  • Receive Strategic National Stockpile (SNS) assets  and notify closed POD partners to activate
  • Distribute MCMs to closed POD partners along with necessary forms and instructions
  • Monitor closed POD site reports and provide support and supplies
  • Forward adverse event reports to jurisdictional health agencies
  • Continue to support partners throughout response, demobilization, and recovery efforts
Health Care Partner Responsibilities
  • Create a closed POD planning committee and plan
    • Define roles and responsibilities
    • Create an agreement with the local public health department and define operational plans and supply and equipment needs
    • Establish communication and reporting systems and administrative procedures
    • Participate in local trainings and dispensing exercises
  • Prepare to receive MCMs
    • Request, transport, secure, and store MCMs appropriately
    • Develop processes to train staff on their duties and responsibilities
  • Activate dispensing modalities
    • Inform staff and target population of location, hours of operation, and method of MCM delivery
    • Provide internal and external security for your closed POD site
    • Monitor MCM recommendations and guidelines from local authorities
  • Dispense MCMs to target population
    • Document MCM dispensing protocols (DispenseAssist is one available tool, https://www.dispenseassist.net/external icon)
    • Provide recipients with MCM information and adverse drug reaction recognition and management
    • Track throughput and report it to your local public health department
    • Request additional supplies or resources as needed to achieve dispensing goals
  • Report adverse events to your local public health department
  • Initiate demobilization and recovery procedures, working with pre-identified jurisdictional and community partners
Page last reviewed: September 21, 2020, 01:00 PM