Customizable content for school leadership and childcare program directors

Customizable content for school leadership and childcare program directors

School district leadership, K-12 administrators, and directors of childcare programs can use the following materials to encourage COVID-19 vaccination. Customize the text to make it appropriate for your school district or childcare program. Tailor the bolded text in brackets to your local circumstances.

Letter to school principals/administrators/directors

This letter can be sent to your schools or childcare programs to encourage review and use of the toolkit materials.

Dear [school principal, director of childcare program],

Thank you for all that you and your staff are doing to take care of and educate our district’s children during this unprecedented time. We recognize that the COVID-19 pandemic has presented numerous challenges. It has forced you to continually adapt [as we try to balance keeping our (schools/childcare programs) open with keeping our students, staff, and families safe.] OR [to the virtual learning environment to keep our students, staff, and families safe.] We are eager to support your existing efforts with another effective tool to stop the pandemic—COVID-19 vaccines.

Pharmacy locations that are part of CDC’s Federal Retail Pharmacy Program are prioritizing teachers, school staff and childcare workers for COVID-19 vaccination during the month of March.

[Teachers and School staff/childcare providers] across the nation are now eligible to receive vaccines to help protect them against COVID-19. All COVID-19 vaccines available in the United States have been shown to be effective at preventing COVID-19. Getting a vaccine gives you and your staff an added layer of protection against COVID-19.

Some of your staff might want to know about the process for developing these vaccines before they agree to be vaccinated. Others might want information about safety and effectiveness. You can help answer questions that your [teachers and school staff/childcare providers] have about the vaccines and help them feel confident when they decide to get vaccinated. You can also provide your staff with a credible and accurate source of information about the benefits, safety, side effects and vaccine effectiveness. In addition, you can help instill confidence in your staff by being a vaccine champion. Get a COVID-19 vaccine and set the example. Share your story about why you got vaccinated with your staff.

The CDC COVID-19 Vaccine Toolkit for School Settings and Childcare Programs was created to help you provide your staff with clear, complete, and accurate information about COVID-19 vaccines. We encourage you to customize these materials and make them your own.

  • Letter to your school staffCustomize this letter about COVID-19 vaccination to send to your staff.
  • Newsletter content: This short newsletter-style blurb can be widely distributed to share information on COVID-19 vaccines.
  • Key messages: Use these key messages about COVID-19 vaccines to educate your employees.
  • Frequently asked questions (FAQs): Use these to help answer questions about COVID-19 vaccines. Information for employers pdf icon[212 KB, 7 Pages] and for employees pdf icon[216 KB, 4 Pages] is available.
  • Slide deck: Use all or part of this slide deck about COVID-19 vaccines for informational meetings within your [school/childcare program].
  • Print Resources: These posters, factsheets, and other resources encourage and support [school staff/childcare providers] in their decision to get vaccinated. You can print and post them in your buildings and other locations.
  • COVID-19 vaccine factsheet: This plain-language fact sheet is available in several languages.
  • Social media content: Post these messages and images on any social media channels that your [school/childcare program] uses, including Facebook, Twitter, and LinkedIn. You can use them as-is with the hashtag #SleeveUp or include your own identity.
  • Stickers: Print stickers and make them easily available for staff who want to let their colleagues know they’ve been vaccinated.

You and your staff’s health and safety continue to be our priority. In early March, all states were directed by the US Department of Health and Human Services to make staff of Pre-K through 12 schools and childcare workers eligible for COVID-19 vaccination across all vaccination providers. Pharmacy locations that are part of CDC’s Federal Retail Pharmacy Program are prioritizing teachers, school staff and childcare workers for COVID-19 vaccination during the month of March. {If you have scheduled vaccination clinics} Also, to ensure convenient access to vaccination, we will have vaccines available to our staff at [INSERT INFORMATION ABOUT WHERE TO GET VACCINATED].

Stopping a pandemic requires using all the tools we have available, and now we have a powerful additional tool—vaccines. When you support COVID-19 vaccination, you are helping to protect against COVID-19 in your [school/childcare program].

For more information about COVID-19 vaccines, please visit www.cdc.gov/coronavirus/vaccines 

Letter from principals/childcare program directors to staff

This letter about COVID-19 vaccination can be sent to your employees (e.g., teachers, assistants, office staff, nurses, school nutrition staff, custodians, coaches and athletic trainers, bus drivers, security staff).

Dear [K-12 staff member or childcare provider],

Across the country, the COVID-19 pandemic is having devastating effects. It has greatly disrupted the usual way of teaching for our staff and learning for our students. It has had serious effects on the children in this community and has forced you to adapt in ways you probably never anticipated. We sincerely appreciate how much you have already done and continue to do to take care of and support our community’s children.

Pharmacy locations that are part of CDC’s Federal Retail Pharmacy Program are prioritizing teachers, school staff and childcare workers for COVID-19 vaccination during the month of March.

As you know, we have been taking preventive measures against COVID-19 since last school year—adjusting our usual in-person learning to help keep you, our entire staff, your families, and our children safe. It hasn’t been easy. While working under uncertain and often stressful conditions, you have continued your commitment to our students. Now, [teachers, school staff/childcare providers] across the nation are eligible to get vaccinated to help protect themselves and others against COVID-19.

It’s important that you get a vaccine for an added layer of protection against COVID-19 that could also protect your family, students, coworkers, and your community. Here are some key points about COVID-19 vaccination:

  • All COVID-19 vaccines available in the United States are safe and effective at keeping you from getting COVID-19.
  • Common side effects are pain, redness, or swelling in the arm where you got the shot. You may also have tiredness, headache, muscle pain, chills, fever, or nausea. These usually last 1 to 2 days.
  • Stopping a pandemic requires using all the tools we have available—wearing masks, staying at least 6 feet apart from others, avoiding crowds and poorly ventilated spaces, washing hands frequently, and getting vaccinated.

Your health and safety continue to be our priority. In early March, all states were directed by the US Department of Health and Human Services to make staff of Pre-K through 12 schools and childcare workers eligible for COVID-19 vaccination across all vaccination providers. Pharmacy locations that are part of CDC’s Federal Retail Pharmacy Program are prioritizing teachers, school staff and childcare workers for COVID-19 vaccination during the month of March. {If you have scheduled vaccination clinics} To ensure convenient access to vaccination, we will have vaccines available to our staff at [INSERT INFORMATION ABOUT WHERE TO GET VACCINATED].

If you have questions about how to get vaccinated, please contact [INSERT NAME AND CONTACT INFORMATION FOR YOUR SCHOOL’S POINT OF CONTACT]. If you want to know more about COVID-19 vaccines, visit www.cdc.gov/coronavirus/vaccines.

Sincerely,

[INSERT SIGNATURE OF SCHOOL PRINCIPAL OR PROGRAM DIRECTOR]

Newsletter/drop-in article content

This short newsletter-style article can be used in e-newsletters or hard copy newsletters that you distribute to staff. Consider a “special edition” newsletter and add information about who to contact for more information.

COVID-19 vaccine: It’s our turn to roll up our sleeves and get vaccinated!

It’s hard to think back to the time before COVID-19 existed. COVID-19 has impacted our [school/childcare program], our daily activities, and all of our lives.

Despite the challenges, you’ve continued to support and take care of our community’s children. [You’ve adapted our usual in-person learning OR You’ve adapted to the virtual learning environment], you’ve provided meals to children who may not otherwise have had food, and you’ve provided much-needed emotional support and consistency to children during a difficult year. We have stood together, and we need to stand together again, as a community, to help stop this virus. Now we have a new, safe, and effective tool to help us do that—COVID-19 vaccines.

It takes everyone.

We all need to roll up our sleeves to beat COVID-19. We ask you to join us in protecting our community by getting vaccinated.

[INSERT QUOTE FROM Principal/superintendent/director. Suggested quote: “COVID-19 vaccination is one of the strongest tools we can use to fight this pandemic together,”] says [NAME and TITLE].

Getting vaccinated adds one more layer of protection for you, your family and loved ones, your students, your coworkers, and your community. Here are some things you should know about COVID-19 vaccination:

  • All COVID-19 vaccines available in the United States are safe and effective at keeping you from getting COVID-19.
  • Common side effects are pain, redness, and swelling in the arm where you got the shot. You may also have tiredness, headache, muscle pain, chills, fever, or nausea. These usually last 1 to 2 days.
  • Stopping a pandemic requires using all the tools we have available—wearing masks, staying at least 6 feet apart from others, avoiding crowds and poorly ventilated spaces, washing hands frequently, and getting vaccinated.
  • In early March, all states were directed by the US Department of Health and Human Services to make staff of Pre-K through 12 schools and childcare workers eligible for COVID-19 vaccination across all vaccination providers. Pharmacy locations that are part of CDC’s Federal Retail Pharmacy Program are prioritizing teachers, school staff and childcare workers for COVID-19 vaccination during the month of March.

We all want the pandemic to be over. We want you to feel safe in our [school or childcare program] and in your community. We all play a part in this effort, and you are key. Please sign up to get your COVID-19 vaccination at [INSERT INFORMATION ABOUT WHERE TO GET VACCINATED].

If you have questions about how to get vaccinated at [INSERT VACCINE CLINIC INFORMATION], please contact [INSERT NAME AND CONTACT INFORMATION]. If you have questions about COVID-19 vaccines, visit CDC’s FAQ web page: https://www.cdc.gov/coronavirus/2019-ncov/vaccines/faq.html.