Maintain Access to VTrckS

Grantee and provider user accounts must be regularly maintained to avoid having to repeat the security access process and to maintain the highest levels of security within the VTrckS system. The following scenarios and procedures outline how to maintain access in VTrckS.

 

Password Expiration (SAMS)

The SAMS password will need to be reset every 60 days and is required for grantees and providers.  When a user logs into SAMS, (10 days prior or after the password expires), SAMS will present the grantee or provider user with a password change page that allows the password to be changed.   Once the password has been changed and saved, the user can access to the VTrckS welcome page.  Users should access the account at least once per 365 days to keep it active (If a user has not logged into their account within the last 335 days, the system sends the user a reminder that their account will expire in 30 days).

 

Employee Termination

When a user no long requires access to VTrckS it is critical that notification is received by CDC within 24 hours.  The grantee DPA (Designated Proofing Agent) should contact the Vaccine Order Management Contact Center to request deactivation of the user’s SAMS and VTrckS account. The Vaccine Order Management Contact Center’s live operators provide assistance in both English and Spanish; and can be reached between 8am and 8pm EST Monday to Friday at 877-878-6247 for the fastest response.  E-mail is also available.

When a provider user no longer requires access to VTrckS, it is critical that the responsible clinician contacts their state immunization program within 24 hours to notify them of the change in employment status (the reason for change is not necessary).  The immunization program will process the request with CDC.

 

Locating a Lost/Forgotten Password 

The user name assigned will be the e-mail address used to register for VTrckS. If the grantee or provider user forgets their password, they can click on the “Forgot” link on the SAMS login page and answer three security questions.

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Providers Transferring to a New Provider’s Office 

As long as the provider user’s SAMS account is still active, there is no need for a provider user to complete the SAMS process again.

 

Adding/Updating a User’s Profile in VTrckS

To request that the individual user’s security profile be updated (i.e., e-mail address, user name, mailing address, etc.), grantee users should submit a VTrckS User Access Form via email to the Vaccine Order Management Contact Center.

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