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Spotlight: What’s New with VTrckS?

October/November 2012
VTrckS Connection Newsletter

Return Purchase Orders (POs) for non-Federal Vaccine

For grantees on full VTrckS, you are now able to initiate return POs for non-Federal Vaccine.

  • In order for grantees to receive credit from vendors for non-Federal vaccines, grantees can now create Return Purchase Orders in VTrckS.
  • Return POs are initiated and required for the grantees to inform the distributor which NDC, lot number, and number of doses per lot are needed to be returned to the original supplying vendor.

View the webinar document in the Training Library.

Vaccine Wastage and Transfer Order Reports

Grantees can now run reports on all of their providers’ vaccine wastage and transfer orders. These reports supplement information about spoiled and expired vaccine returns that is available in the Provider Orders and Deliveries Reports. These will be among the reports highlighted at the PMM sessions on reports.

SAP Business Objects Enhancement

VTrckS will be moving from SBO (SAP Business Objects) 3.1 to SBO 4.0 functionality that will allow reports to run faster. More information on this enhanced functionality coming soon.

VTrckS Deployment Tips

Tip 1: Your VTrckS Training Schedule is posted to the Training Library 12 weeks before your Go-Live deployment date. For example, if you are deploying on April 1, 2013, you can expect to see your VTrckS Training Schedule posted by January 1, 2013.

Tip 2: What is the difference between Manual and Module sessions and Training sessions?

Manual and Module sessions (MMs) provide information to help you prepare and stay on track for your transition to VTrckS. Topics covered during MMs include an overview, data cleansing and conversion, security access, ExIS file upload testing or provider readiness (for VTrckS Direct grantees), training preparation, and transition activities.

Training sessions consist of webinars that will teach you how to utilize functionality within VTrckS as well as practice sessions where you can be “hands-on” in the system with an instructor available to help you and to answer questions.

Deployment Update Next Page: Program Managers Meeting

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