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ExIS Steps Toward Success

April/May 2012
VTrckS Connection Newsletter


Graph showing the relationship between ExIS and VTrckS data exchange

For grantees that have not yet completed the transition, deployment to VTrckS can seem daunting. The lessons learned from the previous deployments, the resources to which they have access, and the strength of the IIS community make this significant achievement manageable.

Steps toward success include:

  1. Choose the deployment option that matches the capabilities of your IIS and the timeline for needed improvements. See more information about ExIS deployment options from the February/March edition of the VTrckS Connection Newsletter.
  2. Tap into online CDC resources, including technical documents (specifications, business rules, use cases, sample upload files), the montly ExIS call, the VTrckS discussion board, the training environment, reference materials, and job aids. If you need help accessing these resources, send a request to VTrckSExIS@cdc.gov.
  3. Prepare staff early through business process analysis/restructuring and training; ensure that each job description matches the appropriate VTrckS security role.
  4. Connect with your ExIS community by participating in the VTrckS ExIS discussion on Epi-X Forum, monthly calls sponsored by CDC, and the consortium for your IIS.
  5. Invest in high quality provider master data by devoting sufficient time and resources to data cleansing activities (Module/Manual #2) to ensure that data for active providers moved from VACMAN to VTrckS are complete and accurate.

Questions?

If you have questions about interfacing your ExIS with VTrckS, there are several ways you can get help.

  • POB Project Officer – for questions regarding schedules and deliverables
  • Monthly ExIS Calls – to discuss technical questions with all ExIS grantees; scheduled for the fourth Tuesday of each month at 3:00 p.m. ET
  • VTrckS ExIS Discussion on Epi-X Forum – to find answers and ask questions related to your ExIS implementation
  • VTrckSExIS@cdc.gov – to request an invitation to the monthly ExIS calls or access to the VTrckS ExIS discussion

Deployment Tips Next Page: June/July at a Glance

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