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NCC Organization

The National Community Committee (NCC) has a leadership team, four subcommittees, six regional committees, and general members. A staff member from the PRC Program serves as a liaison to the committee.

Governance and Continuity

The NCC is governed by operating procedures created by its members. Committee members elect fellow members to leadership positions. To ensure continuity, executive leaders serve four-year terms in stepped roles of authority from vice-chair to past-chair; the chair appoints a treasurer and a secretary who serve for one year. Members elect chairs and co-chairs for the four task-specific subcommittees; these committee leaders serve for one year. Members in each of the six NCC geographic regions [PDF - 321K] elect a regional director who serves for at least two years.

NCC leaders provide oversight and guidance to the overall committee. Responsibilities include deliberating on identified issues and providing recommendations. NCC leaders are authorized by the NCC members to make decisions on behalf of the overall committee.

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Leadership

Chair

  • Facilitates communication between NCC members and the PRC Program
  • Attends or participates in PRC directors’ and steering committee meetings
  • Facilitates and plans all NCC meetings and meeting agendas
  • Identifies emerging themes, concerns, and needs of the NCC representatives and local PRC communities
  • Helps define local and national health priorities based on input, feedback, and discussion with the NCC
  • Acts as a mentor to chair-elect in preparation for role transition

Chair-Elect
 

  • Assists the chair in facilitating and planning meetings and meeting agendas
  • Participates in or attends PRC directors’ and steering committee meetings
  • Motivates and facilitates communication between NCC regional directors and their members
  • Builds relationships and facilitates communication with PRC Program project officers and other staff
  • Facilitates the selection of the host for the NCC annual planning meeting
  • Assumes the duties of chair in absence of the current chair
  • Acts as a mentor to vice-chair in preparation for role transition

Vice-Chair

  • Facilitates communication between NCC leadership and the PRC Program office primarily through the PRC Community Liaison
  • Works closely with the NCC Policy, Procedures, and Operations subcommittee to maintain, organize, and update materials that document all processes, decisions, and activities of the NCC to maintain transparency
  • Facilitates the NCC nomination and election process
  • Assumes the duties of chair in absence of the current chair and chair-elect

Past-Chair

  • Acts as a mentor to and assists current chair when needed
  • Assumes the duties of chair in absence of the current vice-chair and chair-elect

Secretary

  • Appointed by the chair
  • Records activities, discussions, and decisions that take place during each NCC meeting
  • Maintains records of meeting agendas, attendance records, and current contact list for all NCC members
  • Summarizes meeting notes for distribution to NCC members and partners
  • Term is one year, renewable

Treasurer 

  • Appointed by the chair
  • Provides oversight of fiscal agent
  • Ensures that accurate and complete financial files and records are maintained
  • Summarizes financial report for NCC membership meeting
  • Term is one year, renewable

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Subcommittees

NCC members volunteer to participate in one of four task-specific subcommittees, each of which has a chair or co-chairs:

Policy, Procedure, and Operations

  • Manages the NCC Operating Procedures
  • Identifies, develops, and implements external policies that affect the committee and its members, such as institutional review board processes, funding, and peer review of proposals and publications

Fund Development

  • Obtains and manages financial resources to support the committee’s infrastructure, projects, and trainings for NCC and other PRC community members

Communications 

  • Identifies and conducts communication strategies to promote the NCC to partners on local and national levels

Content

  • Keeps members up-to-date on community-based participatory research and efforts to improve prevention research in communities

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Regional Directors

The NCC organizes national members by six NCC geographic regions [PDF - 321K]. Members in each region elect a director who facilitates communication among members in his or her region, integrates new NCC members into the committee, and meets with other regional directors and NCC leaders. Regional directors also contribute to planning NCC activities.

The six NCC regions are

  • Northeast
  • Southeast
  • South
  • Midwest
  • Southwest
  • West

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Members

Each PRC is responsible for selecting one representative from its community committee to be a member of the NCC; the PRC designates another representative as an alternate member. NCC members are asked to participate for at least two years.

NCC members relay information between the national committee and PRCs’ local community committees. Members can discuss issues from their PRC and community with the NCC, ask for advice, and ask that the committee address the issue with the PRC Program. Through the NCC, members share experiences and lessons learned in their communities so that each member can grow in his or her role as a partner in research.

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PRC Program Liaison

  • Participates in NCC conference calls
  • Attends meetings
  • Provides technical support for meetings
  • Maintains the NCC email listserv
  • Advises the committee when requested

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