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Commissioned Corps Leave

Leave of Absence - General
http://dcp.psc.gov/eccis/documents/CC361.01.pdf

Annual Leave
http://dcp.psc.gov/eccis/documents/CC362.01.pdf

Sick Leave
http://dcp.psc.gov/eccis/documents/CC363.01.pdf

24-Hour Service. Leave for Commissioned Officers is related to the military system and is governed by the Commissioned Corps personnel manual. Officers are subject to duty 24 hours each day, every day of the year and are either "on duty" or on approved leave. Actual working time is considered "on duty" time. If an officer is requested to work more than 8 hours a day and/or more than 5 days a week, he or she is expected to do so. Unlike civilian government employees, officers cannot receive overtime or compensatory leave. Technically, officers do not participate in maxi/flexi scheduling; however, work hours can be arranged to meet program needs. Officers cannot accumulate compensatory time (credit hours), but supervisors have the discretion to give officers time off in the form of Station Leave.

Annual Leave. Officers accrue annual leave at the rate of 30 days for each full year of active service (2 1/2 days per month). However, the maximum annual leave which may be carried forward from one year to the next is 60 days. Any carry over leave in excess of the 60 days is lost; there is no provision for using excess leave after the end of the calendar year.

Annual Leave must be taken in whole day increments (if the officer must leave the duty station for less than a whole day, then the supervisor may grant Station Leave). Annual Leave must be approved in writing ahead of time, whenever possible.
Any time nonwork days are surrounded by Annual Leave days, then those nonwork days must be taken as Annual Leave, as shown in Example 4 below.

When an officer is on temporary duty, such as at a meeting, and takes additional days beyond the duty time, the extra time is normally taken as Annual Leave. However, this can be situation specific; officers and/or supervisors should consult the Division of Commissioned Corps Personnel and Readiness (DCCPR) for an assessment.

Station Leave is any leave taken from the duty station that is less than a full day, or any leave taken during a nonwork day such as Saturday or Sunday (see the Example 1 below). This type of leave is granted at the discretion of the supervisor and can be used for medical appointments and other activities that must be done away from the duty station. Time off can be authorized as Station Leave; however, it cannot be routinely used to decrease an officer's duty hours.

Terminal Leave is any approved annual leave taken after an officer has submitted a request for separation or retirement from the Corps.  Terminal Leave is taken after the officer submits the separation papers and may be taken in one or several segments. An officer is still considered on active duty during Terminal Leave and will continue to accrue Annual Leave.

Sick Leave is only to be used for the officer's personal illness, and may not be used for taking care of a family member. It is not unlimited and may not be accrued. The officer should notify the supervisor and complete a leave slip.  The supervisor should send the signed leave slip to the Commissioned Corps Medical Affairs Branch.  Maternity Leave is the same as sick leave and covers postpartum recovery after delivery. 

Administrative Leaveis used at the supervisor's discretion for job related activities, such as a change of duty station, taking an exam, attending a professional meeting, or attending a professional education session. It must be approved in writing, taken in whole days, up to a limit of 5 days per year. Administrative Leave may not be used for separation or retirement.

Adoption Leave is used for the purposes of adopting a child.  The officer is authorized up to 21 days of non-chargeable leave in a calendar year for the purpose of adopting a child.

Paternity Leave is only authorized for a married Corps officer on extended active duty, whose wife gives birth after the date of the revised leave instruction, February 16, 2012.  It is a non-chargeable leave not to exceed 10 consecutive days.

Court Leave is non-chargeable leave of absence from duty without loss of pay or charge to annual leave to perform jury duty or service as a witness for official/government business. It may not be used for private testimony; Annual or Station Leave must be used instead.

Leave Without Pay cannot be granted by the OP/DIV; it can only be authorized by an official personnel order from the Division of Commissioned Corps Personnel and Readiness (DCCPR). LWOP is usually applied when an officer is detailed to a State or nonprofit organization; it may not be used for personal reasons.

Absent Without Leave means the officer is absent from his/her designated place of duty, unless the period of absence is properly authorized or approved by his/her leave granting authority.  The officer receives no pay, nor does the officer receive medical care privileges and is automatically terminated from the Corp after 30 days of AWOL.

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