Leave Balance Certification
Based on delays in transitioning to the new CCPayroll system, the original due date of June 1st for completing an officer's leave balance certification (LBC) process is being extended. Therefore, officers who have not yet completed the LBC process will NOT have their leave set to zero on June 1 as previously indicated.
We thank those officers and leave maintenance clerks who have already completed the LBC process.
Please note that it is through the LBC process that COLTS becomes the official leave record for each officer, thus replacing the PHS-31 card. This is the first step in the transition to the new CCPayroll system which is expected to be implemented later this year.
If the LBC process has not been completed for an officer when the transition to CCPayroll is initiated, it is at that time their leave balance will be set to zero in the CCPayroll system. This is to ensure that the leave in CCPayroll is correct and accurate. Again, an officer's leave balance will NOT be set to zero until the transition to CCPayroll. Currently we are anticipating this date to be September 1, 2005. We ask that all officers complete the LBC process by this date at the latest.
The following link provides a user's guide for certifying the leave balance in COLTS as well as some frequently asked questions: Leave Balance Certification User Guide (PDF, 618 KB).
If you have any questions regarding this process, please contact Ms. Martha
Hall-Diallo, COLTS Administrator, at (240) 453-6039, or by e-mail at Martha.Hall-Diallo@hhs.gov.