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Funds Management Team
PURPOSE: Develop operating guidelines for all aspects of a new approach to managing federal and state vaccine funds.

Activities of the Funds Management Team include:

• Develop a funds management proposal, defining future processes for the transition and end state that is designed to reduce current administrative burdens and facilitate a centralized distribution model
• Hold working sessions with other VMBIP teams to further develop transition plans and to identify systems implications of current and future systems
• Work with pilot projects to understand their unique needs and facilitate transition into centralized distribution and funding

Funds Management Team members include: NIP, Procurement and Grants Office (PGO), Financial Management Office (FMO), CT, GA, MA, NC, NY, OH

Ordering and Distribution Team
PURPOSE:Develop a model for national vaccine distribution contract (s), inventory management, and a centralized vaccine ordering process including business rules for order processing.

Activities of the Ordering and Distribution Team include:

• Develop and distribute the Request for Proposal for the national distributor
• Develop the business rules and system requirements for the national distribution and ordering system
• Collaborate with the Stockpile Team to resolve any inventory management issues

Team members include: NIP, PGO , AK , CA, GA, ME, MT, NC, NY, NYC, OK, TX, VA, UT

Systems Team
PURPOSE: Address the systems and technology needed to support the new business model including identifying and defining system requirements.

Activities of the Systems Team include:

• Created process flows of the current state NIP funds management and excise tax processes
• Developed system high-level requirements for the vaccine ordering application
• Developed day-in-the-life scenarios that document the user activities for the vaccine ordering application
• Define and analyze the system requirements and provide program management support for implementation moving forward.

System Team members include: NIP and NIP field staff

Pilot Team
PURPOSE: Design a pilot program that ensures implementation success.

Activities of the Pilot Team include:

• Develop a pilot portfolio selection criteria
• Finalize pilot project sequence and timing of distribution and ordering implementation rollout
• Develop high-level activity plans for pilot projects to use for guidance
• Work with pilot projects to address individual issues and concerns

Pilot Team members include: NIP, NC, CHI, CA, WA, MD

Communications Team
PURPOSE: Promote communication and information exchange between VMBIP teams and outside groups through presentations, written documents, and discussions.

Activities of the Communications Team include:

• Develop materials to provide statkeholders and workgroups with current and accurate information on VMBIP activities
• Develop a quarterly update to summarize the activities, major accomplishments, and short term objectives of the six VMBIP work team
• Develop the VMBIP website for grantees

Communication Team members include: NIP, AR, OK, NH, TX, NC, and CO

Stockpile Team
PURPOSE: Improve the efficiency and effectiveness of the pediatric vaccine stockpile administration and management

Activities of the Stockpile Team include:

• Develop alternative models for vaccine stockpile management so that vaccine manufacturers may recognize revenue on the sale of vaccine to CDC for stockpiles
• Discuss target quantities of vaccines to be held in the stockpile, release protocols for vaccines in emergency and non-emergency situations, and other issues
• Hold monthly teleconferences with vaccine manufacturers to share project status and obtain feedback

Stockpile Team members include: NIP, PGO, FMO

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