for Children Program (VFC)
Estimates Survey (PES)
for Calendar Year 2005:
Attention: Program Managers, Public Health
Advisors and Vaccine Coordinators
All grantees are required to annually
complete the Population Estimates Survey
(PES). Please return your completed survey
to Lisa Galloway via email at firstname.lastname@example.org
by Friday, April 30,
2004. Remember, changes to the PES
will not be accepted after June 30, 2004.
If you have any questions, please call your
provide data for this survey?
Data provided through this survey is vital
to funding requests made to Office of Management
and Budget (OMB) and CDC to support vaccine
purchase needs. Additionally, data obtained
from the PES is used to make projections
and analysis regarding your vaccine needs
and monitoring. Please note that once your
Population Estimates Survey has been approved,
the data is used to populate your Vaccine
the number of children eligible for VFC vaccine
is based on eligibility criteria. However,
determining the number of children a project
proposes to support with 317 and State/Local
funds is more difficult since there are no
eligibility criteria. Because 317 grant funds
are discretionary and can vary considerably
each year, projects must decide how many
children they can support using 317 funds.
If 317 funds are not adequate to support
project needs, the project must either find
additional funds or reduce the number of
children who will be supported by this funding
category. It is very important to realistically
assess how many non-VFC eligible children
can be supported given the amount of 317
and State/Local funds that you expect to
receive. Remember, the addition of privately
insured children to the estimated VFC eligible
categories (Medicaid, No Insurance, American
Indian/Alaska Natives and the Underinsured
immunized at Federally Qualified Health Centers/Rural
Health Centers - FQHCs/RHCs) should total
100% of your 0-18 year population. Accuracy
in establishing population figures is essential
for consistency and standardization.
Points to remember when filling out survey:
Key points to remember when completing the
Population Estimates Survey:
to the PES will not be accepted after
June 30, 2004.
Population: There are only two
acceptable data sources, either U.S.
Census data or data from your official
state office that manages vital statistics
(e.g., records of birth, death, marriages,
Children: VFC underinsured children
served in Federally Qualified Health
Centers (FQHC) and Rural Health Clinics
(RHC) have been separated into two distinct
categories. A section for Delegation
of Authority arrangements has been added.
Only complete this section if your project
has formally executed such arrangements
and FAX documentation to support your
claim. Detailed instructions were added
to aid in accessing FQHC data.
sources listed in the software
are the same sources that will be used
to review and evaluate your PES.