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Vaccines for Children Program (VFC)
For State Immunization Projects
VFC is vaccines for children
Population Estimates Survey (PES)
Contents of this page:

Deadline for Calendar Year 2005:

Attention: Program Managers, Public Health Advisors and Vaccine Coordinators

All grantees are required to annually complete the Population Estimates Survey (PES). Please return your completed survey to Lisa Galloway via email at by Friday, April 30, 2004. Remember, changes to the PES will not be accepted after June 30, 2004. If you have any questions, please call your POB Consultant.

Why provide data for this survey?

Data provided through this survey is vital to funding requests made to Office of Management and Budget (OMB) and CDC to support vaccine purchase needs. Additionally, data obtained from the PES is used to make projections and analysis regarding your vaccine needs and monitoring. Please note that once your Population Estimates Survey has been approved, the data is used to populate your Vaccine Forecasting Application.

Determining the number of children eligible for VFC vaccine is based on eligibility criteria. However, determining the number of children a project proposes to support with 317 and State/Local funds is more difficult since there are no eligibility criteria. Because 317 grant funds are discretionary and can vary considerably each year, projects must decide how many children they can support using 317 funds. If 317 funds are not adequate to support project needs, the project must either find additional funds or reduce the number of children who will be supported by this funding category. It is very important to realistically assess how many non-VFC eligible children can be supported given the amount of 317 and State/Local funds that you expect to receive. Remember, the addition of privately insured children to the estimated VFC eligible categories (Medicaid, No Insurance, American Indian/Alaska Natives and the Underinsured immunized at Federally Qualified Health Centers/Rural Health Centers - FQHCs/RHCs) should total 100% of your 0-18 year population. Accuracy in establishing population figures is essential for consistency and standardization.

Key Points to remember when filling out survey:

Key points to remember when completing the Population Estimates Survey:

  • Changes to the PES will not be accepted after June 30, 2004.

  • Total Population: There are only two acceptable data sources, either U.S. Census data or data from your official state office that manages vital statistics (e.g., records of birth, death, marriages, etc.).

  • Underinsured Children: VFC underinsured children served in Federally Qualified Health Centers (FQHC) and Rural Health Clinics (RHC) have been separated into two distinct categories. A section for Delegation of Authority arrangements has been added. Only complete this section if your project has formally executed such arrangements and FAX documentation to support your claim. Detailed instructions were added to aid in accessing FQHC data.

  • Data sources listed in the software are the same sources that will be used to review and evaluate your PES.

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This page last modified on February 5, 2004


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