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Effective meetings and presentations.

Moser-R Jr.
Effective Management of Health and Safety Programs: A Practical Guide, 3rd edition. Moser R Jr., ed., Berverly Farms, MA: OEM Press, 2008 Mar; :317-336
Most health and safety managers spend significant time in meetings, including ones that they direct or chair. They also may have numerous opportunities to make presentations, ranging from formal ones before large audiences to informal sessions with only a few attenders. Both meetings and presentations may have significant impacts on health and safety programs, so facility in these areas can enhance the effectiveness of managers directing these programs. MAKING MEETINGS WORK: Meetings have aptly been described as sessions where minutes are kept and hours are wasted. All of us have attended sessions that fit this description. On other occasions, however, meetings have been productive and provided a sense of accomplishment. It is hoped the following comments will increase probabilities of having ones that meet the latter description. Decide on Purpose(s) of the Meeting - Although seemingly obvious, every meeting should have a clear-cut purpose. Having a meeting because one is "always" held every Monday morning can be a major time waster. Defining the purposes of the meeting facilitates allocating time for each purpose and for the overall meeting. It also helps avoid the consideration of so many major topics that none, except perhaps the initial one, receives appropriate consideration. As with other communication considerations, it is important to decide whether the meeting is to inform, make a decision, or accomplish another task. All involved should be clear on the purpose of the meeting. As Drucker notes, the effective executive states the purpose of the meeting at the outset, the contribution it is to make, and, at the end of the meeting, relates the final outcome to the purpose as originally stated [1].
Management-personnel; Occupational-health-programs; Occupational-safety-programs; Decision-making; Training; Education; Occupational-health; Environmental-health; Work-operations; Group-dynamics
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Moser-R Jr
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Effective Management of Health and Safety Programs: A Practical Guide, 3rd edition
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University of Utah, Salt Lake City, Utah