 |
| Severe Acute
Respiratory Syndrome (SARS) |
1. Complete
the SARS
Specimen Submission Form  (PDF).
-
Ignore the field asking for a Mandatory CDC SARS number. This number
is required for specimens being shipped to CDC from state health
departments in the United States. It is NOT required for specimens
being shipped to CDC from international locations.
- Please provide a local/country identification number in the field
designated "State Health Department Number." Cross out
"State" and manually write in "Country/Local".
- Please provide the country in which the specimen(s) are collected
and from which they are being shipped.
2. Prepare
the specimens
- Clearly label the specimens with a patient identification number
(matching the number on the SARS Specimen Submission Form), Date
of Collection, and Type of specimen
-
Complete the SARS Specimen Submission Form for each patient from
which specimens were collected and are being shipped
- Pack the Specimen Submission Form in a zip lock bag and send
it in the package with the specimens
3. Prepare
and send a line list/spreadsheet including information essential for
laboratory processing at CDC
- Information includes: patient/local ID number, surname of patient,
other names of patient, patient status (suspect SARS patient, probable
SARS patient, other status), date of onset, type of specimen, date
of collection, volume of specimen, how many tubes the specimen
is in, clinical contact name and phone number, submitter contact
name and phone number)
- Send an electronic version of the spreadsheet/line listing accompanying
the specimens to both of the following CDC e-mail addresses:
- mxd4@cdc.gov (number 1
not letter l)
- slb1@cdc.gov (number 1
not letter l)
- bzd3@cdc.gov
- hgh2@cdc.gov
- The line list sent electronically should match the line list packed
with the specimen(s).
- Package/arrange the specimens in an ordered fashion (placed in
ziplock bags with adsorbent material in the event of leakage) closely
corresponding to the listing of patients and specimens in the spreadsheet.
4. Complete
the SARS International Case Report Form for each patient from whom specimens
were collected and are being shipped. Send the completed forms with the
shipment.
- The
SARS International Case Report Form is available on the Internet
at www.cdc.gov/ncidod/sars/pdf/intcasereportform-sars.pdf
(PDF)
- For
those not having access to the Internet, the Form is attached in
Appendix 1.
- The
patient ID number on the case report form must match the patient
ID number on the specimen submission form and in the electronic
and printed spreadsheet/line listing
5. Collect
specimens (nasopharyngeal wash/aspirate; nasopharyngeal /oropharyngeal
swabs; broncheoalveolar lavage; tracheal aspirate or pleural tap; blood
components including serum, whole blood (5-10 ml, absolutely no less
than 1 ml); fixed tissue; frozen tissue; stool (10-50 ml) in a tightly
sealed stool cup or urine container) according to the SARS guidelines
and instruction form.
- Guidelines
for Specimen Collection are available on the Internet in html
and pdf
formats.
6. Package
the specimens according to summary instructions for SARS Packing.
- Guidelines
for "Packing Diagnostic Specimens for Transport" are
available on the Internet in html
and pdf
formats.
- Store
and ship all non-tissue specimens on dry ice. Fixed tissues should
NOT be frozen.
- Be
sure to label all packages as "Diagnostic Specimens. UN3373.
Packed in compliance with IATA packing instructions 650".
- Package
should include:
- Well
organized and specimens packed according to instructions
- Hardcopy
of SARS specimen submission form
- Hardcopy
of spread sheet/line listing of specimens
- Completed
SARS Case Report Form
- Diskette
with spread sheet line listing (if not sent previously by
e-mail)
- Protect
documentation from moisture by placing all forms in a zip-lock
bag
7. Address
and ship the specimens to:
Attn: STAT
Lab - SARS
Building 4 Rm B35
Centers for Disease Control and Prevention
1600 Clifton Rd
Atlanta GA 30333
Phone: 404-639-0590
8. Send
the following information to the following CDC e-mail address before
or at the time of shipment: eoclogistic@cdc.gov
- Name
of traveler
- Name
of shipping company
- Description
of cargo content (number of specimens, type of specimens, how packed)
- Airline
and Flight numbers into Port City and into Atlanta
- Dates
of arrival into Port City and into Atlanta
- The
11 digit Airline Airway Bill number
- Estimated
Times of Arrival into Port City and Atlanta
- Local
contact number for the courier shipping and picking up shipment
- Names
and contact information (e-mail address; phone number) for people
who could be reached with regard to 1) specimen collection; 2)
shipment.
9. If
the originator of specimens does not have access to e-mail or the internet,
send a request for printed materials to Emergency Operations Center-
Attention: International Team at CDC at the following fax number 1-404-639-0595.
Include the following information in the request:
- The
requester's name, organization, and address
- The
fax number
|
|
|
