IV.3. Submission Dates and Times

Letter of Intent (LOI) Deadline Date: March 25, 2009

Application Deadline Date: May 11, 2009

Explanation of Deadlines:

LOI should be submitted electronically by 5:00 p.m. Eastern Time on the deadline date.

Applications must be received in the CDC Procurement and Grants Office by 5:00 p.m. Eastern Time on the deadline date.  Applications must be submitted electronically at www.Grants.gov.  Applications completed on-line through Grants.gov are considered formally submitted when the applicant organization’s Authorizing Organization Representative (AOR) electronically submits the application to www.Grants.gov.  Electronic applications will be considered as having met the deadline if the application has been successfully submitted electronically by the applicant organization’s AOR to www.Grants.gov on or before the deadline date and time.

When submission of the application is done electronically through www.Grants.gov, the application will be electronically time/date stamped and a tracking number will be assigned, which will serve as receipt of submission.  The AOR will receive an e-mail notice of receipt when HHS/CDC receives the application.
This announcement is the definitive guide on LOI and application content, submission address, and deadline.  It supersedes information provided in the application instructions.  If the application submission does not meet the deadline above, it will not be eligible for review.  The application face page will be returned by HHS/CDC with a written explanation of the reason for non-acceptance.  The applicant will be notified the application did not meet the submission requirements. 

IV.4. Intergovernmental Review of Applications

Executive Order 12372 does not apply to this program.

IV.5. Funding Restrictions

Restrictions, which must be taken into account while writing the budget, are as follows:

• Recipients may not use funds for research.
• Recipients may not use funds for the direct provision of HIV or any other disease (e.g., substance abuse, viral hepatitis, TB, STD) prevention, treatment, or care services.
• Recipients may only expend funds for reasonable program purposes, including personnel, travel, supplies, and services, such as contractual.
• Awardees may not generally use HHS/CDC/ATSDR funding for the purchase of furniture or equipment.  Any such proposed spending must be justified in the budget.
• The direct and primary recipient in a cooperative agreement program must perform a substantial role in carrying out project objectives and not merely serve as a conduit for an award to another party or provider who is ineligible.
• Reimbursement of pre-award costs is not allowed.
• These funds may not supplant or duplicate existing funding.
• Funds available under this announcement are only for provision of CBA to improve the capacity of organizations to implement, improve and sustain programs that support the delivery of effective HIV-prevention services to high-risk and/or racial/ethnic minority populations.
• These federal funds may not be used to support the cost of developing applications for other federal funding.
• Funds available under this announcement must support CBA that gives priority to directly and indirectly funded CBOs including FBOs, health departments and CPGs,  and other community stakeholders. 
• With prior CBB approval, funds may be used to support CBA related to the integrated delivery of STD, HCV, HBV, and TB prevention services when doing so is beneficial to HIV prevention capacity building efforts.
• Before using funds awarded through this funding opportunity announcement to develop HIV prevention materials, awardees must check with NPIN to determine if suitable materials are already available. 
• Awardees may elect to copy right products developed using FOA PS09-906 funding. However, the government retains unlimited usage of all products and may authorize others, including NPIN, to reproduce and distribute these products.  For further information on NPIN services and resources, contact NPIN at 1-800-458-2531; visit its website; or send requests by fax to 1-888-282-7681 (TTY users: 1-800-243-7-12).  If the awardee plans to use materials bearing CDC’s name, they must send a copy of the proposed materials to the CDC Procurement and Grants Office.  The materials will be assigned to a project officer for approval.

If requesting indirect costs in the budget, a copy of the indirect cost rate agreement is required.  If the indirect cost rate is a provisional rate, the agreement should be less than 12 months of age.  The indirect cost rate agreement should be uploaded as a PDF file with “Other Attachment Forms” when submitting via Grants.gov.

The recommended guidance for completing a detailed justified budget can be found on the CDC Website.

IV.6. Other Submission Requirements

LOI Submission Address:

Electronically submit the LOI.

Although a LOI is not required, is not binding, and does not enter into the review of a subsequent application, the information that it contains allows CDC Program staff to estimate the potential review workload and plan the review. 

The LOI is to be sent by the date listed in Section IV.3.

Application Submission Address

Electronic Submission:
Applicants must submit applications electronically at www.Grants.gov.  The application package can be downloaded from www.Grants.gov.  Applicants are able to complete it off-line, and then upload and submit the application via www.Grants.gov.  E-mail submissions will not be accepted.  If an applicant has technical difficulties in Grants.gov, customer service can be reached by E-mail at support@grants.gov or by phone at 1-800-518-4726 (1-800-518-GRANTS).  The Customer Support Center is open from 7:00a.m. to 9:00p.m. Eastern Time, Monday through Friday. 

HHS/CDC recommends that submittal of the application to Grants.gov should be prior to the closing date to resolve any unanticipated difficulties prior to the deadline. 

The applicant must submit all application attachments using a PDF file format when submitting via www.Grants.gov.  Directions for creating PDF files can be found on the www.Grants.gov Web site.  Use of file formats other than PDF may result in the file being unreadable.