Following a national, highly competitive process, a total of 30 organizations were funded under the new CBA program announcement, PS09-906, “Capacity Building Assistance (CBA) to Improve the Delivery and Effectiveness of Human Immunodeficiency Virus (HIV) Prevention Services for High-risk and/or Racial/Ethnic Minority Populations.” The CBA program is a 4.5-year, $110 million cooperative agreement. The project start date was September 30, 2009.
The new CBA program announcement focuses on providing funding to improve the capacity of high-risk minority individuals, organizations, and communities in the delivery and effectiveness of evidence-based interventions and core public health strategies for HIV prevention.
Eligible applicants were limited to nonprofit organizations with 501(c)3 IRS status; for-profit organizations; hospitals; universities; colleges; CBOs; FBOs; and federally recognized American Indian/Alaska Native/Native Hawaiian tribally designated organizations.
Application Review Process
CDC maintained a rigorous and objective review process to ensure that funds were awarded appropriately and met the needs of a changing epidemic.
CDC received and reviewed a total of 118 applications for potential funding under PS09-906. The first step in the review process was an eligibility review conducted by CDC. From this process, CDC determined that 108 of the 118 applications received were eligible for funding. Applications were deemed ineligible if they were non-responsive to the FOA requirements.
Special Emphasis Panel (SEP)
During the next step in the review process, each application was objectively reviewed and scored by a special emphasis panel (SEP) according to specific evaluation criteria for the following application parts: Organizational Capacity (100 points), Program Experience (100 points), Program Plan (200 points), and Program Monitoring and Evaluation Plan (100 points). Each SEP consisted of three reviewers, external to the federal government. The 3 scores were averaged to compute the overall SEP score for each application. Applications were then ranked according to their scores. However, identified possible conflicts of interest required that 2 additional SEPs be held. Scores from these SEPs were used in calculating the total scores for those applications that received an additional review.
Selections began with the highest scoring application, working downward to determine the applications which qualified for Pre-Decisional Site Visits (PDSVs).
Pre-decisional Site Visit
A total of 36 PDSVs were conducted July 20-31, 2009. The purpose of a PDSV was to confirm that the applicant met the eligibility criteria, assess its capacity to perform the activities in the program announcement and manage federal funds, and identify any capacity building assistance needs of the applicant.
During a PDSV, an applicant had to score at least 180 of the 300 total points possible to be considered for funding. The following areas were evaluated during the PDSV:
- Review of the application and discussion of proposed program plans;
- Assessment of the applicant’s organizational capacity to implement the proposed program; and
- Assessment of fiscal and organizational infrastructure.
An applicant’s past performance as a CDC-funded organization was not considered in the competitive application process as a grantee may be able to perform better under a different scope of work.
The awards made under PS 09-906 resulted from a national, highly competitive process. Despite the number of high-quality applications, not all applicants were funded due to limited resources. Approximately $22.5 million annually is available for the new CBA program, and approximately 30 awards were made in the following 5 categories:
- Category A: CBA for CBOs – Strengthening organizational infrastructure, interventions, strategies, monitoring and evaluation for HIV prevention.
- Category B: CBA for Communities – Strengthening community access to and utilization of HIV prevention services.
- Category C: CBA for Health Departments – Strengthening organizational infrastructure, interventions, strategies, community planning, monitoring and evaluation for HIV prevention.
- Category D: Resource Center for CBA Providers – Strengthening the quality and delivery of CBA services for HIV Prevention.
- Category E: Resource Center for CBA Consumers – Strengthening consumer access to and utilization of CBA services for HIV Prevention.
For detailed information on awarded organizations please