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LEGEND:
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| Time Lines/Due Dates |
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- What months are the Evaluation Guidance requirements due? and
- What period should intervention plan data cover?
The following
"Schedule for Evaluation Activities" has been approved by the Division of
HIV/AIDS Prevention -Intervention Research and Support. Each type of
evaluation activity will be due every year, with the exception of outcome
evaluation, which is a single effort due in September 2003. The initial
evaluation plan is due in September 2000, with annual updates to be
submitted to CDC each September. Note that the Evaluation Guidance applies
to HIV/AIDS prevention community planning and HIV/AIDS prevention
programming carried out, in whole or in part, under program announcement
99004. Problems, issues, and concerns regarding time lines, due dates, and
data submission should be discussed with CDC project officers.
| TYPE OF EVALUATION
ACTIVITY |
SEPTEMBER DUE DATES
|
PERIOD COVERED |
| Updated Evaluation Plan
(chapter 8 of "Evaluation Guidance") |
September 2001 |
Jan. 2000-Sept. 2003 |
| Membership Grid (chapter 2
of "Evaluation Guidance") |
September 2001 |
Members as of July 1, 2001 |
| Intervention Plans (chapter
3 of "Evaluation Guidance") |
September 2001 |
Jan. -Dec. 2002 |
| Linkages between the
Comprehensive HIV Prevention Plan and the CDC Funding Application
(chapter 5 of "Evaluation Guidance") |
September 2001 |
Year 2002 plan vis-a-vis year
2002 application for funding |
| Evaluating Outcomes (for
jurisdictions that receive at least $1 million in cooperative agreement
funding; chapter 7 of "Evaluation Guidance") |
September 2003 |
Any time during life of
cooperative agreement |
| TYPE OF EVALUATION
ACTIVITY |
APRIL DUE DATES |
PERIOD COVERED |
| Budget Tables (Tables of
Allocations) (chapter 2 of "Evaluation Guidance") |
April 2002 |
Jan.-Dec. 2001 |
| Linkages between the
Comprehensive HIV Prevention Plan and Resource Allocation (chapter 5 of
"Evaluation Guidance") |
April 2002 |
Year 2001 plan vis-a-vis
interventions funded Jan.-Dec. 2001 |
| Monitoring Implementation
(chapter 4 of "Evaluation Guidance") |
April 2002 |
Jan.-Dec. 2001 |
- May jurisdictions phase-in process monitoring?
Data are due in April 2001. As is the case for all issues and concerns
about the Evaluation Guidance, issues and concerns about the submission of
process monitoring data should be discussed with project officers. CDC is
aware of the challenges health departments may face in securing process
monitoring data, especially for the first time, and will work with
jurisdictions to help resolve any problems.
- How should we coordinate the timing of process monitoring data and
the progress reports?
Progress reports on activities that took place the previous year are due
each April. Data on monitoring the implementation of prevention programs are
due in April since the data cover activities that occurred the previous
year. The first set of data for monitoring program implementation is due in
April 2001 for the period, January -December 2000.
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Since individual jurisdictions may have unique funding cycles, how should
intervention plan data be reported?
Intervention plan data (chapter 3 of the Evaluation Guidance) should be
submitted to CDC in September with health departments’ applications for
cooperative agreement funding. Intervention plan data cover the period
January - December 2001. CDC is aware that some jurisdictions may not have
their intervention plan data available in September because contracts with
grantees for the year beginning January 1 may not be in place then. These
situations should be discussed with project officers and a reasonable
deadline for submitting the data should be agreed upon.
- For outcome evaluation, what is actually due in September 2003?
Grantees receiving at least $1 million in cooperative agreement funding
are to report on the results of an outcome evaluation of at least one
intervention in September 2003. The types of information to report are
described in Volume 1 of the Evaluation Guidance. The Supplemental Handbook,
Volume 2 of the Evaluation Guidance, contains more information on how to
conduct outcome evaluation. Technical assistance requests should be
channeled through project officers.
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