Given that CDC requires a variety of evaluation activities
that draw on health department resources and staff time, it is critical that
health department grantees develop evaluation plans outlining their evaluation
needs and describing, in a realistic and concrete manner, the ways in which they
will meet them. To this end, CDC requires that each health department create an
evaluation plan prior to beginning the evaluation activities described in this
Evaluation plans should contain information about how each type of required
evaluation will be conducted and should describe the grantee health departments
evaluation technical assistance needs.
Evaluation plans should be submitted to CDC in 2000 when health department
grantees submit their funding applications for fiscal year 2001. During the
remainder of the 5-year period, the plans should be revised as needed and
submitted to CDC.
The following steps will enable grantees to create an evaluation plan
containing the required elements.
- Step 1: Identify goals. Determine the evaluation goals for the
jurisdiction and the ways in which they will be met through development of a
- Step 2: Assess evaluation resources and capacity available to the health
department. Health departments should identify potential sources of
evaluation funding, expertise, and capacity in the jurisdiction.
- Step 3: Describe past, current, and planned evaluations of HIV
prevention activities supported by the health department (and, when
possible, those supported by other agencies). This includes resources within the
health department as well as those in the broader community.
- Step 4: Identify evaluation activities required by CDC that are not
adequately covered by existing evaluation efforts. This can be accomplished
by comparing the health departments past, current, and planned evaluation
activities with types of evaluation required by CDC.
- Step 5: Determine when each type of evaluation will be implemented.
Evaluation activities that are required need to be instituted well before the
data are required so that the data will be available in time for submission.
- Step 6: Determine how data will be collected, managed, and monitored for
each type of evaluation. Drawing on knowledge about evaluation expertise
available and the type of data expected for each evaluation activity, identify
practical ways for obtaining and keeping track of data so that they are
accessible and can be applied for program improvement and other purposes.
Additional guidance on creating an evaluation plan is provided in
of Evaluating CDC HIV Prevention ProgramsVolume 2: Supplemental Handbook.
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