CDC - Employment

Employment Information Homepage

New Hire Information

Employee Checklist
Orientation
New Hire Forms
Benefits
ID Badges
E-Verify
Ethics
Museum Video

Welcome to CDC! As an employee of the leading public health agency, you are positioned to literally make a world of difference in the health and well-being of people around the world.

Before You Arrive You Will

Receive your written offer from the Human Capital and Resources Management Office (HCRMO) within 15 days of the verbal offer of employment. The offer letter will include information about:

the New Employee Orientation
accessing Onboarding Manager, an automated system for preparing and submitting your employment information prior to your attending the New Employee Orientation.

Submit your employment information through Onboarding Manager.

When You Arrive You Will

Attend a New Employee Orientation where you will be sworn in as an employee of the United States Government and receive information on the functions and activities of CDC. Orientations are held the first Monday of each pay period or on Tuesday when Monday is a federal holiday.
After orientation you will visit the security office for your badge application.

Contact the Human Resources Customer Service center at hrcs@cdc.gov or 770-488-1725 for information about the New Employee Orientation and Onboarding Manager. (For the hearing impaired, call 770-488-1228)

Please note: Some of these publications are available for download only as *.pdf files. These files require Adobe Acrobat Reader in order to be viewed. Please review the information on downloading and using Acrobat Reader software.

Employee Checklist
To ensure that you have a successful on-boarding experience, you are required to print and follow ALL of the items outlined in the employee checklist. Please note that some of the links* on the checklist can only be accessed from the internal CDC firewall and are not available on an external server.

Orientation
You are scheduled to attend a New Employee Orientation on your first day at CDC (or the first orientation available). Go to the Orientation CALENDAR to obtain your orientation information. The date, time and location will also be listed on your formal welcome/new hire letter. The Human Capital and Resources Management Office is here to serve and support you as you join the CDC community. If you require an accommodation in order to participate in orientation or have any questions, please notify the HR Customer Service Center; 770-488-1725; TDY/TDD 770-488-1228.

New Hire Forms (Onboarding Manager)
There are a variety of forms that must be completed as part of the new hire process. To complete and/or print these forms you must return to the Onboarding Manager System, using your original login ID and password. The forms will be available on-line to view and print for 90 days. If you need your password reset, please notify the HR Customer Service Center.

Employment Forms:
YOU ARE REQUIRED TO PRINT ALL EMPLOYMENT FORMS AND BRING THEM WITH YOU TO ORIENTATION. Failure to print and bring these forms to orientation will delay your appointment process.

When you report to the orientation session, you must present documents that provide proof of your eligibility and identity. Please bring:

Either an original Social Security card or United States certificate of birth

AND

A driver's license or state issued identification card, which contains a photograph or physical description.

Alternatively, any ONE of the following is also acceptable:

A United States passport
Certificate of United States Citizenship
Certificate of Naturalization, or
Resident Alien card.

Benefit Forms:
You have some time to turn in your benefit forms; however the sooner you turn them in the sooner they will be effective.

Beneficiary forms do not need to be submitted if you agree with the following order of precedence – spouse, children, parents, executor of state, next of kin.

You have 60 days after your EOD to turn in your Health Election form (SF-2809) and Life Insurance Election (SF-2809).
The TSP Election form (TSP- 1) provided within Onboarding Manager is out of date. An updated TSP form will be available to you at orientation if you wish to increase or stop contributions.

Benefits
For details and information about all of the federal benefits available to you, please visit the New Federal Employee Enrollment (OPM) page. Benefit forms do NOT need to be submitted prior to or during orientation if you have not made a decision by that time. You may wait for the presentation or take up to 60 days from your Entrance on Duty Date (EOD) to submit your forms. HCRMO staff will be available following the benefit presentation to answer general questions and assist you with completing your benefit forms. *NOTE: HCRMO staff are not able to provide advice or recommendations on individual health plans. Please contact the specific health benefits program directly for questions about the different options and plans.*

Employees Transferring from Outside of HHS
As a transfer Federal employee, most Federal benefits will transfer with you automatically; for these benefits you do not need to enroll again. Please review your first Leave and Earnings Statement (LES) to confirm that your benefits transferred appropriately. You will also need to send HCRMO staff a copy of your final LES upon receipt from your previous agency.

ID Badges
All new Federal employees must be fingerprinted and must submit to a background investigation based on the security clearance required for your position. This is a Federal Government requirement of Executive Order 10450. Only security personnel and suitability and investigative professionals, who have the appropriate security clearance and have a demonstrated need, will be authorized to access your personal information.

You will receive an e-mail from CDC’s Office of Security and Emergency Preparedness, Personnel Security Branch with instructions on how to initiate this process. We must have your Declaration of Federal Employment information before attending New Employee Orientation. Failure to complete the necessary forms and submit proper identification will delay your ability to have access to CDC facilities, obtain a CDC e-mail account, or receive a parking permit.

You will be issued a temporary CDC ID badge after your fingerprints have cleared, approximately one week after your enrollment appointment (identity verification, photographing, and fingerprinting). You must schedule your enrollment appointment at least 5 days prior to your first day by faxing your completed OF-306 (Declaration of Federal Employment) form to 770/488-1145. Scheduling in advance will allow you to pick up your badge sooner; which will give you employee access to CDC campus and satellite buildings. The Office of Security and Emergency Preparedness, Personnel Security Branch has reserved appointment times for new Federal employees and will provide you with your enrollment appointment date, time and location during orientation registration.

Parking
You must have a CDC badge to obtain a parking decal. Information on where to obtain a parking decal will be provided during New Employee Orientation.

E-Verify
CDC participates in the Electronic Employment Eligibility Verification Program (E-Verify) established by the Department of Homeland Security and the Social Security Administration. This program assists employers in verifying the employment eligibility of all newly-hired employees. Federal law requires that all employers verify the identity and employment eligibility of all new employees (including U.S. citizens) within three days of hire. Employees are required to complete a Form I-9 and provide employers with documentation establishing both identity and eligibility to work in the United States. The use of E-Verify by the CDC entitles you to certain rights and responsibilities. Please visit the E-Verify Employee Rights document for more information

Ethics

Ethics New Employee Orientation Handout

The Top Five Things Every New Employee Should Know About Government Ethics

Maintaining the Public’s Trust is the top priority of the CDC Ethics office. For more information or questions contact:
CDC HCRMO Ethics Program Activity
(Phone) 770-488-8970
(Fax) 770-488-8980
(Email) ethics@cdc.gov
Ethics Website Link http://www.cdc.gov/about/ethics/default.htm

When in doubt, contact the Ethics Activity for specific advice

We strongly encourage employees to contact the Ethics Program Activity at (770) 488-8970 with questions about the ethics rules, including the Standards of Ethical Conduct and conflict of interest rules. You will also find detailed guidance on the Ethics Program Activity website at: http://www.cdc.gov/about/ethics. It’s important to realize that, even though you are a good and ethical person, Government ethics is by and large a set of specific rules, and these rules may seem counter-intuitive at times. Calling the Ethics Program Activity is the surest way to comply with the rules!

Avoid conflicts of interest and the appearance of conflicts of interest

In general, a conflict of interest exists when a CDC employee has a personal financial interest (for example, owning stock in a company) affected by the outcome of a matter that he or she is officially assigned to work on. There is a wide variety of interests that may give rise to an actual or apparent conflict of interest. In most cases, an employee can avoid a conflict of interest by disclosing it and disqualifying himself from taking any official action in the matter. If disqualification is not feasible, an employee may also resolve the conflict by disposing of the financial interest (for example, selling the stock). The financial disclosure reporting system is one helpful tool in identifying and resolving conflicts of interest. If you are required to file a public (OGE-278) or confidential financial disclosure (OGE-450) report, be careful to complete the form accurately and in a timely manner. Read more about it: http://www.cdc.gov/about/ethics/resources/topics/financial.htm

Supplementation of Salary

Executive branch employees may not be paid by someone other than the United States for doing their Government job. Thus, for example, a highly paid executive of a corporation upon entering Government service could not accept an offer from her former employer to make up the difference between her Government salary and the compensation she received from her former employer. Read more about it: http://www.cdc.gov/about/ethics/resources/topics/supplement.htm

Refrain from engaging in prohibited political activities

The Hatch Act prohibits most executive branch employees from engaging in partisan political activity while on-duty and while in a federal building. For purposes of the Hatch Act, political activity is defined as an activity directed toward the success or failure of a political party, candidate for partisan political office, or partisan political group. For example, employees are strictly prohibited from displaying partisan political materials, such as campaign buttons at work. The Hatch Act rules are complex, so please be sure you understand the rules before you agree to participate in partisan political activities outside of work. Read more about it: http://www.cdc.gov/about/ethics/resources/topics/political.htm

Promptly seek approval for certain outside activities

Some new employees arrive with longstanding external professional relationships in place. For example, a new employee may serve as an adjunct professor for a local university, a member of the board of directors for an educational organization, or work part-time for a publisher of textbooks. You are required to obtain approval for certain outside activities, including but not limited to: 1) Teaching, Speaking, or Writing; 2) Clinical Practice, Consulting and other Professional Services, or 3) Services as an officer, board member or advisory committee member for an organization. Read more about it: http://www.cdc.gov/about/ethics/resources/topics/outside.htm

This list is a summary of several main concepts and does not represent a comprehensive description of the ethics rules and laws applicable to Federal employees.

CDC Museum Video
Welcome to CDC Museum. Feel free to preview the video before your first day to see what exciting opportunities are in store for you.

http://www.cdc.gov/museum/slideshow/index.html

Current Museum Tour Exhibit Information: DESIGN with the Other 90% Cities through May 24, 2013. It focuses on design solutions that address the most basic needs for 90 percent of the world’s population not traditionally serviced by professional designers. Join a special curators tour or on your own.

View current exhibit Information